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Executive Assistant

4 months ago

Hamilton, Canada Lawrie Insurance Group Inc. Full time

Lawrie Insurance Group (LIG) is a **Great Place to Work**®** and we want to share our bright future with you. LIG is a Canadian based, privately-owned leader in commercial and personal insurance, employee benefits, group retirement solutions and life and living benefits. As one of the largest and most trusted insurance organizations in Canada, we work with every major insurer in Canada and have a global network of brokers so we can create leading-edge solutions for all your needs.

LIG is only as strong as our people. Your career is more than a salary and that’s why we provide a total rewards program that takes care of all your needs from benefits to savings to overall wellness.

**Are you highly dependable, tech savvy and have the ability to anticipate needs. Are you able to remain calm and collected under pressure; meet deadlines and demonstrate excellent communication skills? If so, this position may be perfect for you.**

**We are currently seeking an Executive Assistant to support our Chief Operating Officer (COO). The Executive Assistance will provide daily efficient, professional, and confidential support for a wide variety of administrative duties.**

**What will you do?**
- Provide administrative support to the COO
- Prepare agendas, setting up meetings and assist with overall calendar management
- Prepare travel schedules, book travel arrangements, and make reservations
- Ensure days, weeks, and months are streamlined, efficient and manageable
- Prepare expense report submission and approvals
- Take meeting minutes and review and prepare presentations
- Receive and screen inbound calls
- Troubleshoot and/or escalate any issues
- Review, evaluate, and distribute correspondence
- Facilitate communication from department leaders
- Present a positive and professional image of the executive office to all.

**Knowledge, Skills, and Qualifications**:

- Post-Secondary education
- 2-3 years of executive or administrative support experience supporting senior leadership
- Keen attention to details
- High proficiency in MS Office (Word, PowerPoint, Excel, Outlook) - tech savvy
- Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities
- Anticipate the needs of the senior executive and flag questions or opportunities before issues arise
- Strong attention to detail and excellent proof-reading skills
- Ability to juggle multiple priorities in a fast-paced environment with frequent interruptions and competing demands
- High degree of confidentiality and the ability to work with sensitive matters

Lawrie Insurance Group Inc. is an equal opportunity employer and is committed to providing employment accommodations in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Please advise if you require accommodation.