Administrator, Departmental Coordination

1 month ago


Calgary, Canada City of Calgary Full time

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
- The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
- As an Administrator, Department Coordination, you will support the Planning & Development Services (PDS) department's administrative processes including safety, space moves, parking requests, event planning and equipment loans. Primary duties include:

- Enter safety data for quarterly reporting, ensure safety bulletin board information is current and
- Align space moves with PDS's overall space plans, make recommendations on space move requests and track progress of requests. Liaise with Facility Management to coordinate space moves.
- Assign parking spaces and ensure business cases are completed for parking exceptions. Communicate with Calgary Parking Authority and Corporate Security as required.
- Provide information about the Health & Wellness subsidy, ensure employees submit correct documentation and work with Finance to facilitate reimbursement.
- Coordinate logistics and scheduling for PDS employee events, including venue, catering, and assembling & distributing related materials.
- Maintain the Admin & Logistics SharePoint site. Keep administrative training materials and
- Coordinate training opportunities for PDS administrative staff. Coordinate meetings with them to maintain a community of practice

**Qualifications**
- A completed 1 year certificate in Business Administration/Administrative Professional or related program and at least 5 years of experience in a wide variety of administrative work requiring coordination at a departmental level; OR
- A completed 2 year diploma in Business Administration or related program and at least 3 years of experience in a wide variety of administrative work requiring coordination at a departmental level.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams, SharePoint and Outlook) is required.
- Excellent communication skills, organization, and time management skills with a strong customer focus.
- The ability to exercise professionalism, political acumen, confidentiality, and discretion, resolve conflicting priorities, and work in an environment with multiple demands.

**Pre-employment Requirements**
- Successful applicants must provide proof of qualifications.
- Union: CUPE Local 38
- Business Unit: Planning & Development Services
- Service Excellence

Position Type: 1 Temporary (up to 18 months)
- Location: 800 Macleod Trail SE
- Compensation: Pay Grade 7 $34.33 - 45.94 per hour (2024 Rates)
- Days of Work: This position typically works a
5 day work week, with 1 day off in each 3 week cycle.
- Hours of work: Standard 35 hour work week
- Audience: Internal/External
- Job ID #: 310815



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