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Subcontract Accounts Payable Administrator
4 months ago
For over forty years, VanMar’s values have remained the same - and we continue to live by them everyday. Today, VanMar is a well-established and highly respected Design-Builder, Construction Manager, General Contractor, and Developer specializing in multi-residential, high rise, mid rise, institutional, and mixed-use projects.
Reporting to the Controller & Chief Financial Officer, the Subcontract Accounts PayableAdministrator’s primary responsibility is the timely processing of construction payables and commitments. This position is accountable for accuracy in commitment/AP postings, monitoring of subcontracts to ensure compliance with required documentation as it relates to insurance, statutory declaration, and WSIB clearance certificates, and resolution of billing discrepancies. The Subcontract Accounts Payable Administrator liaises with various internal parties including Project Managers, Site Superintendents, and Construction Safety Officers, as well as, external parties such as vendor/sub-trade Accounts Receivable representatives.
**Essential Functions**:
- Matching, coding, and accurate processing of vendor invoices and sub-trade progress billing forms.
- Maintenance and monitoring of construction subcontracts ensuring compliance of required documentation (Certificates of Insurance, Statutory Declarations, and WSIB Clearance Certificates).
- Production of reports for Project Managers and resolution of variances and discrepancies.
- Reconciliation of vendor statements with company payable records.
- Reconciliation of construction subcontract holdback and issuance of Holdback release(s) in keeping with all applicable policies and guidelines.
- Preparation of monthly cheque runs.
- Responds to vendor and/or sub trade accounting inquiries in a timely & professional fashion.
- Serves as the main contact person for correspondence with vendors and/or sub trades.
- Resolution of billing discrepancies.
- Files Accounts Payable documentation.
- Manages vendor contacts.
- Ad-hoc projects as required.
**Job Specifications**:
- 5+ years’ experience processing a high volume of AP transactions.
- Previous accounting experience within the construction industry.
- Solid understanding of double entry bookkeeping.
- Previous experience with Construction accounting software. Experience with Timberline/Sage 300 is considered an asset.
- Intermediate knowledge of Microsoft Office Suite with a focus on Excel.
- Relevant experience with Procore Construction Software and/or Crystal Reports is an asset.
- An effective communicator - a high level of professionalism of language both written and verbal.
- Strong attention to detail.
- Highly organized and deadline driven.
- Knowledge of the Construction Lien Act and documentation required for monthly payments and lien holdbacks.
- Knowledge of general office processes and procedures.
- Ability to exercise good judgement and prioritize among a multitude of tasks.
**Additional Information - We Take Care of Our Employees**
As a reputable company, integrity, trust, and commitment drives our identity. Whether you’re looking to launch a new career or grow an existing one, VanMar is the type of company where you can balance great work and great life. It doesn’t matter if you are right out of college or your children are; we need you for what you can do.
We strive to have parity of benefits and we believe taking care of our people is the right thing to do. VanMar provides:
- _**Excellent Compensation**_
- _**3 Weeks Vacation**_
- _**Comprehensive Health Coverage for you and your family**_
- _**Performance Structured Bonus Plan**_
- _**Employee Referral Rewards**_
- _**Continuing Education Funding for Career Development and Growth**_
- _**Compensated Travel & Time**_
- _**Company Events**_
- VanMar is an equal opportunity employer. We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibilities for Ontarians with Disabilities Act. If you are contacted for an interview, please advise Human Resources if you require accommodation._
- We thank all applicants for their interest; however, only those selected for interviews will be contacted._
**Job Types**: Full-time, Permanent
**Salary**: $45,000.00-$65,000.00 per year
**Benefits**:
- Casual dress
- Commuter benefits
- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care
- Wellness program
Schedule:
- Day shift
- Monday to Friday
Supplemental pay types:
- Bonus pay
**Experience**:
- Accounting: 5 years (preferred)
- Accounts Payable: 5 years (preferred)
- Construction Industry: 3 years (preferred)
Work Location: In person
