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Executive Administrative Assistant

5 months ago

Edmonton, Canada Alberta Precision Laboratories Full time

**Your Opportunity**:
**Description**:
The Executive Administrative Assistant provides a variety of specialized administrative functions to support the office of the Executive Director, Hospital Laboratory Services and Program Director, Business Performance. This role develops a wide variety of documents for the Leader’s approval, maintains the Leader’s calendar of appointments, makes meeting and travel arrangements, researches and prepares background materials for executive meetings, takes minutes and tracks meeting follow-up items, and tracks and monitors action requests. The Assistant creates detailed reports and monitors financial information such as monitoring budget variances, and processing invoices or expense claims. This position acts as a resource to other administrative support staff within the portfolio, service, or other offices and responds to day-to-day administrative inquiries on behalf of the Leader’s office. The Assistant also supports special projects within the portfolio or service, and carry-out administrative projects related to the Leader’s office. Provides support to other areas within Laboratory Services as the operational need arises.
- Classification: Executive Administrative Asst
- Union: LAB EXEMPT
- Unit and Program: Hospital Laboratories, Business Performance
- Primary Location: Enterprise Square
- Location Details: Eligible to work remotely within Alberta
- Employee Class: Regular Full Time
- FTE: 1.00
- Posting End Date: 13-JUN-2023
- Date Available: 03-JUL-2023
- Hours per Shift: 7.75
- Length of Shift in weeks: 1
- Shifts per cycle: 5
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $21.46
- Maximum Salary: $35.79
- Vehicle Requirement: Not Applicable

**Required Qualifications**:
Post-secondary certificate in Office or Business Administration. Minimum 3 years administrative/secretarial experience supporting a leader, preferably in a healthcare setting. Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel, Visio, PowerPoint, Teams).

**Additional Required Qualifications**:
Excellent oral and written communication skills with previous experience drafting correspondence.

**Preferred Qualifications**:
Post-secondary diploma in a related field. Working knowledge of Oracle (PeopleSoft, MarkView). Proficiency in developing databases and/or advanced Excel spreadsheets and reports. Knowledge of applicable AHS and APL policies, procedures and systems (e.g., staffing policies and systems, payroll procedures, financial policies and systems). Expertise using AHS administrative systems and processes.