Current jobs related to Receptionist/office Assistant - Toronto - University of Toronto

  • Receptionist/office Assistant

    3 months ago

    Toronto, Canada Acara Solutions Full time

    We are looking for a receptionist for our client located in Downtown Toronto. This is a long-term position with a starting salary of $50-55k+ excellent benefits and pension. **Duties**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. - Helping...

  • Dental Receptionist

    1 week ago

    Toronto, Canada NYSD DENTAL OFFICE Full time

    Established dental office in GTA looking for an outgoing, organized, and computer savvy Dental Receptionist.The successful applicant will also have strong communication and interpersonal skills. Dental Assisting experience would be an asset. **Responsibilities**: - Greet and welcome patients as they arrive at the dental office - Answer phone calls and...

  • Medical Office Assistant/receptionist

    4 months ago

    Toronto, Canada Dr. Savvidou's Medical Office Full time

    **Company description** **Job description** **You will be expected to**: - Welcome patients in person and on the phone in a friendly, professional manner - Answer incoming calls and deal with inquiries - Schedule appointments - Register patients according to established protocols - Assist patients with completing all necessary forms and documentation -...

  • Receptionist / Office Assistant

    2 weeks ago

    Toronto, Canada TalentBurst, Inc. Full time

    Title: Receptionist / Office Assistant Location: Toronto, ON (Onsite job) Duration: 6 months plus extensions  Communication skills are important. The Receptionist / Office Assistant is responsible for providing superior hospitality service within our client facing space including meetings rooms, ensuring all hospitality and catering services are...

  • Receptionist/dental Assistant

    3 months ago

    Toronto, Canada Whitby Dental Office Full time

    Responsibilities: - Assist the dentist during dental procedures - Prepare treatment rooms and sterilize dental instruments - Take and develop dental x-rays - Educate patients on oral hygiene and post-operative care - Maintain accurate patient records - Schedule appointments and manage patient flow - Provide excellent customer service and address patient...

  • Receptionist/office Assistant

    4 weeks ago

    Toronto, Canada Ontario Medical Reporting Inc Full time

    Fast paced Cardiology Clinic looking for a Full time receptionist/administrative assistant to answer telephones, book schedules, greet patients, scan and file documents along with other administrative duties as required. Previous admin in medical office setting and basic computer skills are considered an asset. Pay: $19.00-$24.00 per hour Expected hours:...

  • Receptionist/office Assistant

    4 weeks ago

    Toronto, Canada Acadia Design Consultants Inc. Full time

    **RESPONSIBILITIES** **1. Provide Office support**: - Type correspondence, reports and other documents - Maintain office files - On-line research - Schedule meetings / Project Site Visits / Create project proposals **2. Provide receptionist service**: - Greet and assist visitors - Customer Service - Answer phones - front line point of contact - Direct...

  • Front Desk Receptionist/ Dental Office Receptionist

    3 months ago

    Toronto, Canada MBE Inc. Full time

    We are looking for a front desk receptionist/ Dental Office Receptionist, responsible for managing administrative tasks and providing excellent customer service to patients. Here are the typical requirements and duties of a dental receptionist: **Duties**: - Greeting patients and checking them in for appointments - Scheduling and confirming appointments for...

  • Front Desk Receptionist/ Dental Office Receptionist

    3 months ago

    Toronto, Canada MBE Inc. Full time

    We are looking for a front desk receptionist/ Dental Office Receptionist, responsible for managing administrative tasks and providing excellent customer service to patients. Here are the typical requirements and duties of a dental receptionist: **Duties**: - Greeting patients and checking them in for appointments - Scheduling and confirming appointments for...

  • Dental Receptionist

    3 months ago

    Toronto, Canada Infinity Dental Office Full time

    **Infinity Dental Office **is looking for an outstanding individual to join our amazing team in Toronto located minutes away from Union Station. We are looking for a permanent **Full Time Dental Administrator.** Must be able to work evenings and alternating Saturdays. Responsibilities include: - greet patients - register new patients according to...

  • Receptionist/office Administrator

    4 months ago

    Toronto, Canada Acara Solutions Full time

    We are looking for a receptionist for our client located in Downtown Toronto. This is a long-term position with a starting salary of $50-55k+ excellent benefits and pension. **Duties**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. - Helping...

  • Receptionist & Office Coordinator

    3 months ago

    Toronto, Canada Ensemble Full time

    **Ensemble Travel Group** is a leading travel agency consortium of top-tier agencies throughout the U.S. and Canada that was established in 1968. Acquired by Navigatr Group in June 2022, Ensemble provides members with access to exclusive offers, unique hosted tours, partnerships and superior marketing opportunities with best-in-class suppliers, and...

  • Optical Receptionist/assistant

    1 month ago

    Toronto, Canada Optical Trust Full time

    We are looking for a FULL TIME Receptionist/sales representative to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. MUST be able to work weekdays and weekends. We are only looking for a FULL TIME assistant and not part time. As a Receptionist, you will be the first point of contact for our company. You...

  • Optical Receptionist/assistant

    4 weeks ago

    Toronto, Canada Optical Trust Full time

    We are looking for a FULL TIME Receptionist/sales representative to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. MUST be able to work weekdays and weekends. We are only looking for a FULL TIME assistant and not part time. As a Receptionist, you will be the first point of contact for our company. You...

  • Receptionist & Office Coordinator

    3 months ago

    Toronto, Canada TripArc Full time

    Founded in 2017, TripArc is a $750 million privately held company powers the top Travel Agencies and Tour Operators in North America. Our expansive and growing network empowers seamless access to a comprehensive range of travel options and services globally with over $750 million transactions annually - all at the industry's best rates. As an industry...

  • Receptionist/office Administrator

    3 months ago

    Toronto, Canada GRANITE REIT HOLDINGS LP Full time

    **Job Title**:Receptionist/Office Administrator **Department**:Finance **Reporting to**:Director, Human Resources (HR) **Location**:Downtown Toronto, ON **Salary Range (annual)**:$45,000 - $55,000 **Position Overview** Granite is a Canadian‐based REIT engaged in the acquisition, development, ownership and management of logistics, warehouse and...

  • Receptionist/administrative Assistant

    3 months ago

    Toronto, Canada Paramount Sales & Marketing Inc. Full time

    We are looking for a high-performing and enthusiastic **Receptionist/Administrative Assistant**. We are located in the heart of downtown Toronto, financial district. **Responsibilities** - Greet and welcome guests as soon as they arrive at the office - Direct visitors to the appropriate person and office - Answer, screen and forward incoming phone calls -...

  • Receptionist / Office Coordinator

    4 weeks ago

    Toronto, Canada Fitzrovia Full time

    About the Role: Fitzrovia is seeking to hire a Receptionist / Office Coordinator to join our team. The successful candidate will be responsible for overall front desk responsibilities and will assist the Corporate Operations team with day-to-day office coordination. This includes the management of

  • Medical Office Receptionist

    3 months ago

    Toronto, Canada Danforth Family Physicians Full time

    We are seeking a reliable and organized Medical Receptionist to join our friendly medical team. We are a small medical office on Danforth and Broadview. We are hoping to find a longterm medical office assistant who could eventually become an office manager. This position will be full time. There are opportunities for pay increase based on performance. As a...

  • Dental Assistant/receptionist

    3 weeks ago

    Toronto, Canada Crystal Crown dental Full time

    **Job Summary** **Duties**: - Greet patients and visitors in a professional and friendly manner - Schedule appointments and manage the office calendar efficiently - Verify insurance information and process payments - Maintain electronic medical records accurately - Assist with administrative tasks as needed **Skills**: - Experience as a Dental...

Receptionist/office Assistant

3 months ago

Toronto, Canada University of Toronto Full time

**Date Posted**:03/22/2024
**Req ID**:36639
**Faculty/Division**: Ofc of the President
**Department**: Ofc of the President
**Campus**: St. George (Downtown Toronto)

**Description**:
***

Under the direction of the Executive Assistant to the President, and working closely with the Assistant Vice-President, Office of the President & Chief of Protocol, the Receptionist/Office Assistant will serve as the receptionist for the Office of the President of the University of Toronto and will provide administrative support to the Office of the President. As Office Receptionist, they will greet all visitors and callers to the Office of the President and assist with their questions and concerns; anticipate, welcome, and offer refreshments to guests of the President’s Office; and receive and process all deliveries to the President’s Office. As Office Assistant, they will provide general support to help smooth running of the President’s Office. They will also provide administrative support to the Assistant Vice-President & Chief of Protocol, to the President’s Chief Strategy Officer, to the Executive Assistant to the President, to the President’s Office Events Team, and to other President’s Office team members as needed. The Receptionist/Office Assistant works in an environment that requires a high degree of sensitivity, responsiveness, independent judgement, and a need to maintain absolute confidentiality. As part of the Office of the President team, the Receptionist/Office Assistant will take initiative, be proactive in offering support to colleagues, and will trouble-shoot issues as they arise.

**DUTIES AND RESPONSIBILITIES**

Reception:

- As the first point of contact for callers and visitors to the President’s Office, the Receptionist/Office Assistant answers all calls and greets all visitors in a welcoming and professional manner.
- Anticipates and welcomes all guests of the President’s Office by being prepared to receive expected guests and by offering and providing refreshments.
- As the front-line person in the President’s Office, the Receptionist/Office Assistant knowledgeably assists callers and visitors who contact the office seeking a resolution to their questions and issues.
- Deals with disgruntled and distressed students, parents, faculty, alumni, or staff who may seek immediate resolution to their concerns and issues by requesting an intervention by the President. Most of these individuals call or arrive unannounced at the President’s Office, and some are in crisis. The Receptionist/Office Assistant takes immediate action and connects the individuals with appropriate person for intervention (i.e., Vice-Provost, Students’ Office, Registrar, Health and Wellbeing professional) and follows through in getting them to the proper area for assistance.
- Receives and processes all deliveries to the President’s office. Opens, scans, logs, and distributes all incoming mail, and manages incoming and outgoing courier deliveries.
- Stays abreast of current events and issues that affect the Office of the President and the University.
- Maintains basic knowledge of the University, its processes, its structure, and its policies in order to assist visitors and callers whose concerns are best addressed elsewhere within the University.

General Office Support:

- Responsible for the smooth running of the President’s Office. Opens the office each day; keeps the physical office tidy and functional; waters the office plants; manages the office’s newspapers; troubleshoots the shared printer; requests caretaking and facilities support as required; maintains an inventory and orders office and kitchen supplies; keeps up to date the Office Manual, which details the various processes and procedures of the President’s Office.
- Handles catering for recurring and ad hoc meetings of the President and the office’s leadership. Sets up and tidies up catering; orders office catering supplies; monitors catering invoices for order inconsistencies and price increases.

Administrative Support:

- Provides regular and ongoing administrative support to the Assistant Vice-President (AVP), Office of the President & Chief of Protocol. Tasks include (but are not limited to) calendar support—scheduling of meetings, rebooking scheduling conflicts, completing calendar polls; communicating the AVP’s availability and daily schedule to the Office of the President team; occasional travel booking using provided itineraries; collecting, scanning, and organizing expense receipts.
- Provides as-needed basic administrative support to the President’s Chief Strategy Officer. Tasks include (but are not limited to) basic internet research ahead of meetings and events (such as collecting biographies and photos of event attendees); occasional travel booking using provided itineraries; collecting, scanning, and organizing expense receipts.
- Provides regular basic administrative support to the Executive Assistant to the Preside