Administrative Assistant Iii

3 months ago

Halifax, Canada IWK Health Centre Full time

**Company** : IWK Health**:
**Req ID**:186427
**Department/Program**:Orthopaedic Clinic/Team, Children's Surgical & Critical Care
**Location**: Halifax
**Type of Employment**:Permanent Hourly PT (50% FTE) x 1 position(s)
**Start Date**: ASAP
**Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit
**Compensation**: $24.6929**:

- **$27.53 /hour
**Closing Date**: September 30, 2024 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

**The Opportunity**:
Reporting to the Manager, Ambulatory Surgical Care, the Administrative Assistant Level III provides high quality administrative and organizational support to the Division of Orthopaedics and Orthopaedic Surgeons. Responsibilities include but are not limited to:

- Maintaining files and utilizing Outlook to coordinate surgeons’ schedules
- Coordinating and scheduling patient surgeries which includes liaising with families, internal/external departments, hospitals and agencies
- Maintaining team/division communications. Actively anticipating and troubleshooting problems
- Creating and managing the clinic master schedule for Orthopaedic Care Team
- Coordinating travel arrangements including booking and expense recovery, as requested
- Attending meetings, taking, producing, and distributing minutes as required
- Completing correspondence and records for computerized medical billing
- Providing academic and research support (i.e., literature searches, article retrieval, etc)
- Managing inventory of office supplies and placing orders as required
- Participating in ambulatory care team discussions as required, offering input and energy into efforts at improving clinic efficiency and functioning
- Preparing purchase requisitions, cheque requisitions, and petty cash vouchers
- Dictation, word processing, and database entry
- Preparing/typing/transcribing reports, project documents, correspondences, etc. Distributing accordingly
- Generating and tracking performance indicators as required
- Establishing and maintaining office filing system including processing incoming/outgoing mail.

**Hours of Work**:
Mon - Fri, 8 hr shifts.

**Your Qualifications**:

- Minimum High School Diploma or G.E.D. required
- Graduate from a recognized medical office administration diploma program required
- Minimum two (2) years related administrative experience required. Experience in a health care environment preferred
- Advanced working knowledge of Windows, MS Office programs, Adobe Professional, Outlook, Meditech, on-line medical searches, Internet searches, and database programs required
- Keyboarding skills of 60 wpm (at least) required
- Successful completion of a medical terminology course preferred
- Working knowledge of office equipment
- Demonstrated strong time management, analytical, and problem-solving skills
- Demonstrated organization skills, strong communication and interpersonal skills
- Demonstrated initiative; self-motivated and able to work with mínimal supervision/direction
- Demonstrated high regard for quality, accuracy, and attention to detail
- Demonstrated ability to work well with others and in a collaborative, inter-professional team
- Excellent judgment diplomacy and discretion in handling confidential and/or sensitive information
- Functions effectively in a stressful environment with multiple deadlines and concurrent activities
- Experience with Community Wide Scheduling (CWS) an asset
- Surgical booking experience as asset
- Previous dictaphone experience an asset
- Competencies in other languages an asset; French preferred

**_

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position

  • Administrative Assistant Iii

    2 weeks ago

    Halifax, Canada Halifax Regional Municipality Full time

    **Job Posting** Under the general direction of the Executive Director, the Administrative Assistant III is responsible for the independent delivery of a high-quality, senior administrative function to the business unit Executive Director, and for the overall administrative/office management functions of the Executive Director’s office. The position...

  • Administrative Assistant Iii

    1 month ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:190555 **Department/Program**:Discharge Planning, Children's Surgical & Critical Care **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: ASAP **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit **Compensation**: $24.6929**: - **$27.53...

  • Administrative Assistant Iii

    1 month ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:191089 **Department/Program**:Core Lab, Diagnostic Services & Maritime Medical Genetics **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: ASAP **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit **Compensation**: $24.6929**: - **$27.53...

  • Administrative Assistant Iii

    2 months ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:189395 **Department/Program**:Eye Care Clinic/Team & Dalhousie, Children's Surgical & Critical Care **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: ASAP **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit **Compensation**: $24.6929**: -...

  • Administrative Assistant Iii

    3 months ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:187762 **Department/Program**:Orthopaedic Clinic/Team, Children's Surgical & Critical Care **Location**: Halifax **Type of Employment**:Temporary (100% FTE) until 09/05/2025 x 1 position(s) **Start Date**: ASAP **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit **Compensation**: $24.6929**: -...

  • Administrative Assistant Iii

    2 months ago

    Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:187762 **Department/Program**:Orthopaedic Clinic/Team, Children's Surgical & Critical Care **Location**: Halifax **Type of Employment**:Temporary (100% FTE) until 09/05/2025 x 1 position(s) **Start Date**: ASAP **Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit **Compensation**: $24.6929**: -...

  • Network Administrator III

    2 days ago

    Halifax, Canada Eastlink Full time

    Designated office: Eastlink 6080 Young Street Halifax, NS This position is: On-site - working all 5 days per week in the Office Eastlink is a family owned, entrepreneurial and innovative company headquartered in Halifax, Nova Scotia. We take great pride in being a leader in delivering creative competitive, customer focused telecommunications solutions, and...

  • Administrative Assistant III

    4 weeks ago

    Halifax, Canada IWK Health Centre Full time

    Click here to apply as an internal applicant.Company : IWK HealthReq ID: 191089 Department/Program: Core Lab, Diagnostic Services & Maritime Medical Genetics Location: Halifax  Type of Employment: Permanent Hourly FT (100% FTE)  x 1 position(s) Start Date: ASAPUnion Status: NSGEU Off&Cler, Admin Professionals Bargaining UnitCompensation: $24.6929...

  • Level Iii Welding Inspector

    3 months ago

    Halifax, Canada Irving Shipbuilding Full time

    Level III Welding Inspector (ASNT) **Located at 3099 Barrington Street in Halifax, Nova Scotia, Canada, B3K 5M7, and 35 Micmac Boulevard, Dartmouth, Nova Scotia, Canada, B3A 4Y8, Irving Shipbuilding is proud to be Canada’s National Shipbuilder. Over the next 30 years, our shipbuilders will construct 20+ modern patrol ships and surface combatants for the...

  • Administrative Assistant III

    1 month ago

    Halifax, Canada IWK Health Centre Full time

    Click here to apply as an internal applicant.Company : IWK HealthReq ID: 186427 Department/Program: Orthopaedic Clinic/Team, Children's Surgical & Critical Care Location: Halifax  Type of Employment: Permanent Hourly PT (50% FTE)  x 1 position(s) Start Date: ASAPUnion Status: NSGEU Off&Cler, Admin Professionals Bargaining UnitCompensation:...

  • Level Iii Welding Inspector

    2 months ago

    Halifax, Canada J.D. Irving Full time

    The ASNT Level III is a welding inspection specialist with expert knowledge of weld inspection and practical aspects of quality control. They are responsible for administration and training for all aspects of the businesses ASNT visual inspection program. Additionally, The ASNT Level III will have the ability to complete welding and structural quality...

  • Culinary Specialist III

    4 weeks ago

    Halifax, Nova Scotia, Canada Marriott International Full time

    Job Summary:We are seeking a highly skilled Cook III to join our team at Marriott International. As a key member of our culinary team, you will be responsible for preparing and cooking high-quality dishes according to our recipes, quality standards, and presentation standards.Key Responsibilities:Prepare and cook food according to recipes and quality...

  • Secretary 3 (Administrative Assistant)

    6 months ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Communities, Culture, Tourism & Heritage **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:30-Nov-23 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: Nova Scotia’s culture and heritage contribute to vibrant communities and enrich the quality of life in every part...

  • Administrative Assistant

    6 months ago

    Halifax, Canada TD Bank Full time

    **Administrative Assistant**: - 424884BR **Job Category - Primary** - Administrative / Clerical / Support **Work Location** - 1601 Lower Water Street **Employment Type** - Regular **City** - Halifax **Time Type** - Full Time **Province/State** - Nova Scotia **Hours** - 37.5 **Workplace Model** - Hybrid **Pay Details** **Department Overview** The...

  • Processing Administrator Iii

    2 months ago

    Halifax, Canada Robertson and Company Full time

    Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private client, commercial banking, treasury, and retail banking. Introduction: Prime Hires is seeking a skilled Processing Administrator to join our client. Contract...

  • Administrative Assistant Ii

    2 months ago

    Halifax, Canada VON Canada (Nova Scotia) Full time

    **Requisition Details**: Employment Status: Regular, Full-time (1.0 FTE) Program Name: Visiting Nursing Number of Hours Bi-Weekly: 75 Work Schedule: Days - insurance is required._ **About us**: VON is a non-profit organization that provides clinical, personal and social support to people who want to live every day to the fullest while remaining in their...

  • Administrative Assistant Ii, Human Resources

    1 month ago

    Halifax, Canada VON Canada Full time

    **Requisition Details**: Employment Status: Temporary, Full-time (1.0 FTE) Department: Human Resources Number of Hours Bi-Weekly: 75 Work Schedule: Days Anticipated End Date: January 2025 Location(s): _This role will primarily work out of the Halifax office but there may be occasional work from home days_ **Job Summary**: The Administrative Assistant II...

  • Network Administrator Iii

    5 days ago

    Halifax, Canada Eastlink Full time

    **Designated office**: Eastlink 6080 Young Street Halifax, NS **This position is**: On-site - working all 5 days per week in the Office Eastlink is a family owned, entrepreneurial and innovative company headquartered in Halifax, Nova Scotia. We take great pride in being a leader in delivering creative competitive, customer focused telecommunications...

  • Building Maintenance Technician III

    2 months ago

    Halifax Regional Municipality, Canada BGIS Full time

    Who We Are BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over...

  • Building Maintenance Technician III

    6 months ago

    Halifax Regional Municipality, Canada BGIS Full time

    Who We Are   BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320...