Office Administrator

6 months ago

Edmonton, Canada Paladin Technologies Full time

This position is full time on-site (7:30am - 4:30pm or 8am - 5pm) Monday - Friday

POSITION OVERVIEW: Creatively and efficiently manage office procedures, inventory/warehouse and provide excellent customer service for internal and external customers.

SPECIFIC ACCOUNTABILITIES: Include, but not limited to:

- General administrative support of the office as needed, including office supplies, filing, data entry, and vendor set up
- Facility upkeep and maintenance as needed
- Review project folders and provide sales admin support as needed including, but not limited to, change orders (adds/changes), invoicing support, bid support and box sales.
- Accurate documentation and data storage of all aspects of the project, including but not limited to POs, change orders and Notice of Completions (NOC)
- Reconcile jobs and process returns prior to close out.
- Warehouse and inventory, including:

- Shipping & Receiving functions
- Scanning packing lists to Supply Chain Services daily
- Staging & tracking of installation and service materials
- Tracking and maintenance of inventory materials including quarterly inventory counts
- Handle travel arrangements for overnight work as needed
- Coordinate company apparel orders and safety equipment as needed
- Maintaining conference rooms, training room, kitchen and break areas, as well as collaborative or other meeting areas.

GENERAL ACCOUNTABILITIES:

- Maintain and protect assigned company assets and and maintain company credit card and leadership expenses, keeping all company information and records confidential.
- Represent Company in a business-like professional manner in both conduct and appearance, to maximize client satisfaction.
- Work in compliance with the Company’s polices and procedures including safety manual with safety of self and others in mind at all times.
- Accurate and timely documentation including, but not limited to, timecards
- Available to work outside of, or in addition to normal businesses hours.
- Work proactively and in a positive manner with co-workers.
- Communicate effectively and timely to resolve Company, Client, or Colleague inquiries and/or requests.

REQUIRED QUALIFICATIONS:

- High School diploma or equivalent
- Proficiency with Microsoft Office, including Excel, Word and Outlook, and computerized business systems as demonstrated by a minimum of 2 years of experience 1 year of experience with general administrative duties in an office environment
- 1 year of customer service experience

PROFESSIONAL COMPETENCIES:

- Self-starter with excellent interpersonal skills including customer service skills
- Strong organizational skills
- Ability to multi-task while working under deadlines and time constraints
- Excellent keyboarding skills.
- Ability to solve practical problems and carry out responsibilities under mínimal supervision.
- Ability to organize workload for effective implementation, including the ability to multi-task while under deadlines or time constraints
- Ability to write effective business correspondence and present information in one-on-one and small group situations.
- Ability to interact effectively at all levels and across diverse cultures.
- Ability to function as an effective team member.
- Ability to adapt as the external environment and organization evolves.
- High degree of discretion and confidentiality

PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.
- Must be able to effectively communicate, (ie see, hear, speak and write clearly in English) in order to communicate with colleagues and/or customers
- Manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment
- Must be able to move around the warehouse to complete various activities that may require ascending or descending ladders, reaching, lifting, carrying objects of up to 30 lbs

WORKING CONDITIONS:

- The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate.

**Company Info**:
Paladin Technologies is a premier North American complex systems integrator for building technology solutions, including IP security, alarms & monitoring, audio visual, low-voltage infrastructure, and networking. As a leader in the design, deployment, optimization, management, and maintenance of communication and digital networks, Paladin can meet the needs of clients on a national scale, while providing local support. Our team is the best in the industry, with manufacturer trained technicians, PMP-certified project managers, CTS- and RCDD-certified design engineers, coordinators, and administrative resources.

Paladin has offices coast to coast across the United Stated and Canada, and nearly 1,500 talented and committed professionals dedicated to custom-crafting and installing technology solutions for clients requiring Integrated Security, Network In

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