Operations Assistant

6 months ago

Toronto, Canada Passport Health Full time

**About Passport Health**
- Passport Health is the largest provider of travel medicine services in North America with more than 250 clinics in the U.S., Canada, and the UK. Although Passport Health began working with international travels, universities, and international aid groups; the company has increasingly been able to leverage its large nationwide network to service vaccination and related healthcare needs of large corporations, government agencies, and other organizations.

**Position Summary**
- Reporting to the General Manager of Operations, the Operations Assistant plays a crucial role in supporting the Operations Department by assisting with various administrative tasks related to operations and supply chain. The Operations Assistant is responsible for assisting with the company’s overall supply chain, logistics, and daily operations to maximize the process of productivity and efficiency. This role requires the individual to be highly organized, have a strong work ethic, and strong communication skills.

**Responsibilities & Duties**
- Order general supplies to all clinics and office in a daily, weekly and monthly basis
- Search for different suppliers, compare prices and present to management option to optimize operational budget
- Use scheduling software (Passageware & ADP) effectively to upload the schedules of all the nurses every quarter, make necessary changes every week, and fulfill staffing and client needs
- Provide nursing staff with accurate schedules on a weekly and quarterly basis
- Communicate effectively with the management and the nurses to ensure schedules are fulfilled, including finding coverage for vacations and last minute sick calls
- Support the call center team during their after hours to communicate and follow up with patients with schedule challenges /when sick calls arise, and problem-solve effectively
- Maintain accurate records of nurse availability
- Ensure accurate, timely documentation and/or phone calls, both external and internal
- Respond tickets from the clinical team and external suppliers related to operations activities that are submitted through Zendesk ticketing system
- Help senior management to prepare KPI reports and follow up metrics to reach objectives
- Help with the renewal of Yellow Fever Designation Centres / Public Health and any other registration/certification needed in the clinics
- Act as first point of contact regarding any and all building maintenance issues and work with building management for each clinic facility to ensure clinics are operational
- Act as first point of contact with clinical team for operations enquiries, and escalate to operations management the ones that requires their attention
- Support Supply Chain team with completing inventory updates in the system, process Zendesk tickets, and manage temperature excursions on a daily basis
- Support Supply Chain team with weekly vaccines and/or medications orders Organize biohazards and sharps pickups for all clinics
- Organize logistic for transfer of supplies between clinics: blocking time, contacting nurses, creating shipping

**Requirements and qualifications**- Completed post secondary degree/certification preferably in an operations or supply chain related field-
- Must be able to work in-person part-time 16 - 24 hours per week (Tuesday and Thursday or Tuesday to Thursdays 9am - 5pm),** must be available to work at locations in Downtown and available to travel to clinics within the Toronto GTA region.**- Excellent verbal and written communication skills-
- Great work ethic and positive attitude-
- Effective attention to detail and a high level of accuracy-
- Excellent interpersonal skills and building relationships-
- Great computer skills and ability to learn new software programs-
- Demonstrate excellent telephone etiquette-
- Comfortable working in a fast paced environment-
- Combine strong interpersonal skills with analytical problem-solving abilities-
- Be self-directed, goal-oriented and able to manage time and priorities- Flexible to travel to clinics on an as needed basis, have a reliable vehicle is required

**Inclusion and Equal Opportunity Employment

  • Executive Assistant

    4 weeks ago

    Toronto, Canada Isaac Operations Full time

    **Who We Are.** While technically we’re an operational consultancy, we don’t like to call ourselves consultants. We’re a collection of engineers, innovators and creators who work with companies across industries to simplify the complex, realize untapped potential, and uncover opportunities. We know that our people are our superpower and loving your...

  • Business Intelligence Analyst

    6 months ago

    Toronto, Canada Isaac Operations Full time

    **Who we are.**: While technically we’re an operational consultancy, we don’t like to call ourselves consultants. We’re a collection of engineers, innovators and creators who work with companies across industries to simplify the complex, realize untapped potential, and uncover opportunities. We know that our people are our superpower and loving your...

  • People and Culture Coordinator

    1 month ago

    Toronto, Canada Isaac Operations Full time

    **Who We Are.** While technically we’re an operational consultancy, we don’t like to call ourselves consultants. We’re a collection of engineers, innovators and creators who work with companies across industries to simplify the complex, realize untapped potential, and uncover opportunities. We know that our people are our superpower and loving your...

  • Security Personnel

    6 months ago

    Toronto, Canada CN Tower - Operations Full time

    **Short Summary**: Each Security Personnel is responsible for providing all occupants of the CN Tower with the highest standards of life safety and security, service excellence, attraction quality, location cleanliness, and operational efficiency. They will help facilitate a memorable guest experience by ensuring that building safety is paramount and never...

  • Operations Assistant

    1 month ago

    Toronto, Canada Adams & Miles LLP Full time

    Operations Assistant - Toronto Adams + Miles is seeking an Operations Assistant for our Toronto location. The operations assistant in our Toronto office wears many hats, primarily in his/her role as a support person for the partners, managers and condo team in Toronto. Duties include general office administration, reception duties, and undertaking special...

  • Car Wash Labourer and Specialist

    6 months ago

    Toronto, Canada Bayview Car Wash Operations Full time

    Bayview Car Wash is a well-established and customer-focused car wash facility with a commitment to delivering exceptional service and maintaining the highest standards of vehicle cleanliness. We are currently seeking a dedicated and versatile Operations Laborer to join our team and play a vital role in our daily operations. **Responsibilities**: - Perform...

  • Operations Assistant

    2 months ago

    Toronto, Canada Everlabs Full time

    **About Everlabs**: Everlabs is a cutting-edge wellness center that bridges the gap between modern health technology and holistic wellness. We offer a range of services designed to provide our clients with personalized wellness solutions. Our team is dedicated to creating a nurturing and supportive environment for our clients and staff. **Position...

  • Operations Assistant

    2 weeks ago

    Toronto, Ontario, Canada Leo Full time

    Leo is currently seeking an Operations Assistant to join their team. As an Operations Assistant, you will be responsible for supporting the day-to-day activities of the company.About LeoLeo is a dynamic and innovative organization that values teamwork and collaboration. We are committed to delivering high-quality services to our clients.SalaryThe salary for...

  • Festival Operations Assistant

    3 weeks ago

    Toronto, Canada Pride Toronto Full time

    **Festival Operations Assistant** **Full-time, Seasonal Contract, Onsite** **35h/week, $23.63/h from January 13, 2025 to July 2025** **Accessibility** **Who are we?** Pride Toronto is a not-for-profit organization with a mission to support our communities in the pursuit of our unequivocal rights to be known, be heard, be understood, be accepted, be...

  • Operations Assistant

    3 months ago

    Toronto, Canada Givecloud Full time

    **Operations Assistant** We are looking for a highly organized individual to join our team as an Operations Specialist, reporting to the COO. Your mission will be to help our executive leadership execute logístical business functions, liaising across departments; finance, human resources, customer success, growth, engineering, and the executive leadership...

  • Operations Assistant

    6 months ago

    Toronto, Canada Amacon Full time

    **Position Summary** Working at primarily at Parkside Village Retail and the Offices at Parkside, the Operations Assistant will report to the Manager, Facilities Maintenance & Tenant Improvements and be responsible to assist with the maintenance and tenant improvements for a series of building in close proximity that include both office and retail...

  • Festival Operations Assistant

    2 weeks ago

    Toronto, Canada Pride Toronto Full time $24

    *Festival Operations Assistant* Full-time, Seasonal Contract, Onsite 35h/week, $23.63/h from January 13, 2025 to July 2025 Accessibility If you prefer to have this document in an alternative format, please email recruitment@pridetoronto.com. Audio format or ASL video available on demand. Who are we? Pride Toronto is a not-for-profit organization with a...

  • Assistant Building Operator

    7 months ago

    Toronto, Canada Brookfield Properties Full time

    Location Toronto - 2 Queen Street East, Suite 120 Business At Brookfield Properties, our global network and relationships are here for our tenants and partners — wherever they are in the world. Where going to work never feels routine. We integrate commercial real estate with world-class shops, restaurants, and entertainment, creating spaces where work...

  • Assistant Operations Manager

    7 months ago

    Toronto, Canada Hines Real Estate Full time

    **Responsibilities** As an Assistant Operations Manager with Hines, you will assist the Property Manager in the decommissioning of the site area, as well as the planning and implementation of all mechanical operations, maintenance, energy management programs, and employee development programs to Hines quality standards and property operating objectives....

  • Operations Administrative Assistant

    6 months ago

    Toronto, Canada HNR Properties Limited Full time

    HNR Properties provides both commercial and residential spaces in Downtown Toronto that are safe, dependable, well-designed, and tailored to the needs of our tenants. HNR Properties is seeking an Operations Administrative Assistant responsible for operational and administrative support across the portfolio. - Work with Operations and Property Management on...

  • Assistant Operations Manager

    6 months ago

    Toronto, Canada Downsview Full time

    **Overview** When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come. **Responsibilities** As an Assistant Operations Manager with Hines, you will assist the Property Manager in the decommissioning of...

  • Assistant Operations Manager

    6 months ago

    Toronto, Canada Hines Full time

    Overview: When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come. **Responsibilities**: As an Assistant Operations Manager with Hines, you will assist the Property Manager in the decommissioning of the...

  • Assistant Operations Manager

    6 months ago

    Toronto, Canada Hines Full time

    Overview: When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come. **Responsibilities**: As an Assistant Operations Manager with Hines, you will assist the Property Manager in the decommissioning of the...

  • Operations Assistant

    3 months ago

    Toronto, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in Toronto. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide administrative support to our team, including answering phone calls,...

  • Assistant Operations Manager

    6 months ago

    Toronto, Canada Hines Full time

    Overview: When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come. **Responsibilities**: As an Assistant Engineering Manager with Hines, you will assist the Property Manager in the decommissioning of the...