Current jobs related to Project Administrator - Moosomin - Renewable Energy Systems Limited

**Description**

We are committed to building a workplace where everyone feels heard and respected, and extending our culture of care so that every individual can reach their full potential. We want you to have a sense of belonging and feel valued for your contributions and the perspectives you bring.

**Summary**:
The Project Administrator is responsible for overall administrative duties for the project site, supporting site staff. This position will last for the duration of the specific project.

**Requirements**:

- Assists Project Manager, site management, staff, customers, vendors and walk-ins as needed.
- Take minutes for meetings as required.
- Supports field employees by contacting corporate resources for issue resolution.
- Assists and supplies data as requested.
- Answers multi-line telephone using proper telephone etiquette in a professional manner.
- Administers project documentation and filing systems using company guidelines.
- Reviews employee timesheets, enters into timekeeping system accurately and according to Payroll processing deadlines.
- Enters and keeps utility locate request tickets current as assigned for the duration of the project.
- Ensures that all paperwork for new employees or transitioning employees is fully completed and submitted to HR within deadlines.
- Enters expense claim reports and ensures that proper documentation is sent to Payroll.
- Assists RES Fleet department, including completing required paperwork.
- Assists with issuing POs, vendor issues, matching invoices to POs/Requisitions, receiving invoices against POs as needed.
- Files safety paperwork and uploads to Aconex using assigned naming conventions according to type of document.
- Creates and updates ad hoc spreadsheets and documents, tracks data as assigned by Supervisors.
- Sends/receives FedEx and USPS mail and distributes.
- Operates Company vehicle to complete errands for the project; requires appropriate valid driver’s license and approval to operate company vehicle.
- Attends work regularly and punctually, as scheduled and expected.
- Complies with Employee Handbook, Code of Conduct, and Company Policies & Procedures.
- Presents, supports, and leads-by-example with a safety and quality-oriented attitude.
- Supports internal office processes and company policies.
- Orders office/kitchen supplies and stocks them.
- Assists in planning and organizing site events/activities.
- Stays current with professional and industrial best practices.

**Qualifications**:

- Associate degree.
- Must have 1+ years or more of experience.
- Strong interpersonal and communication skills to interface with the clients, vendors, employees, all levels of management including executive level.
- Ability to multi-task and effectively prioritize, recognize issues requiring action and taken initiative, as well as work independently with mínimal supervision.
- Ability to interpret, organize, execute and coordinate project assignments.
- Skilled in MS Office and Outlook, testing at 80% overall scores on Word and Excel.
- 40 WPM with less than 5% errors.

**Anticipated base salary range**: $24.04- $28.37 per hour

The final agreed upon compensation is based on individual education, qualifications, experience, and work location.

***Physical requirements and environment**:
The work environment and physical demands characteristics are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Rarely: Carrying, Climbing, Crouching, Lifting, Reaching, Standing, Walking

Occasionally: Grasping, Gripping, Pinching, Repetitive Motions, Sitting

Frequently: Vision

Constantly: Pulling 5-15lbs, Pushing 5-15 lbs, Lifting 16-30 lbs

RES is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.