Operations Coordinator

1 month ago

Victoria, Canada Iris Dynamics Ltd. Full time

**Job Title**: Operations Coordinator

**Company Name**: Iris Dynamics, Ltd.

**Location**: 2-3948 Quadra St, Victoria BC, V8X 1J6 CANADA

**About Iris Dynamics**:
Iris Dynamics is a leading manufacturer of advanced force-controlled magnetic linear motors, serving a wide range of industries including manufacturing, aerospace, mining, test & measurement, industrial automation, VR simulation, and entertainment. At Iris Dynamics, we aren’t just engineers and innovators; we are pioneers shaping the future of motion technology.

We are seeking a highly organized and dynamic Operations Coordinator to join our team. As the central point of contact for operations at our Quadra office, you will report directly to the CEO and manage the daily operational and administrative functions. We are looking for a motivated individual with a long-term commitment, focused on improving efficiency, refining processes, and developing systems. Your role will be essential in evaluating and enhancing current procedures to drive accuracy and support the company’s continued growth and success.

**Key Responsibilities**:

- Oversee daily office operations, including correspondence, file management, general administration, and office maintenance.
- Develop, implement, and document formal processes to address workflow inefficiencies, including creating manuals and tutorials.
- Manage and prioritize multiple tasks to keep key projects on track, ensuring timely and successful completion.
- Handle day-to-day purchasing activities, including approving, placing, tracking, and receiving orders.
- Organize internal meetings by preparing agendas, taking minutes, maintaining records, coordinating schedules, and chairing meetings.
- Arrange travel and accommodations for team members as required.
- Collaborate with teams across Executive, Finance, IT, Manufacturing, Engineering, Sales, Product Management, and Marketing to standardize and integrate workflows.
- Assist with hiring, onboarding, benefits administration, and maintaining accurate employee records.
- Support additional tasks and projects as needed.

**Qualifications**:

- Bachelor’s degree in Business Administration, Communications, a related field, or equivalent work experience.
- Proven experience in an office environment.
- Strong proficiency with Windows, Google Suite, and MS Office (Word, Excel, PowerPoint), is required.
- Solid understanding of basic financial and accounting principles.
- Formal training in project management, clerical work, logistics, purchasing, HR, or financial accounting would be an asset.
- Experience in a manufacturing, engineering, technology, or B2B environment would be an asset.
- Familiarity with Wagepoint People, Dext, Amazon Business, HubSpot, and/or Asana would be an asset.
- A willingness to learn

**Skills**:

- Strong analytical and organizational skills, with a keen attention to detail and a process-driven approach.
- Excellent written and verbal communication abilities.
- Proven critical thinking and problem-solving skills.
- Ability to effectively plan, organize, and prioritize work in a dynamic, fast-paced environment.
- Capable of working independently and as part of a team, with a demonstrated history of successful cross-departmental collaboration.

**Work Hours**:

- Full time - Monday to Friday, 40 hours/week.
- This position is in-person at our office in Victoria.

**Salary Range**:

- $50,000 - $65,000 per annum

**Benefits**:

- Competitive benefits package including health insurance, paid time off, and professional development opportunities.
- Opportunity to participate in the company's Stock Option Plan after 1 year of employment.
- Casual dress.
- Company events and team-building opportunities.
- Conveniently located next to the Galloping Goose (Quadra/McKenzie) with on-site parking and indoor bike storage.

**Application Process**:
**Application Deadline**:
October 25, 2024.

Pay: $50,000.00-$65,000.00 per year

**Benefits**:

- Casual dress
- Commuter benefits
- Company events
- Dental care
- Discounted or free food
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Location**:

- Victoria, BC (required)

Work Location: In person

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