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Proposal Coordinator

4 months ago

Mississauga, Canada Bird Construction Full time

Proposal Coordinator

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people - where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

The Proposal Coordinator will work closely with corporate and regional buildings teams on developing and submitting proposals, leading marketing tactics and supporting business development initiatives.

**Responsibilities**:

- Coordinate the proposal preparation and submission:

- Read and distribute Request for Pre-Qualification/Request for Proposal (RFPQ/RFP) information to the pursuit team
- Create and distribute the responsibility matrix with the pursuit team
- Distribute requests for information, internally, as required
- Centralize and standardize RFP content
- Set deadlines for content and manage
- Strategize on proposal content and work with identified proposal lead
- Arrange and record proposal team meetings
- Work with proposal lead to draft tailored content
- Manage technical content
- Work with external vendors and stakeholders to obtain their input and information
- Review and editing of proposal material
- Arrange for proposal reviews
- Copy, collate, bind, distribute, courier, deliver all proposals; and
- Share lessons learned and best practices.
- Incorporate a continuous improvement mindset post submission:

- Track proposals - submissions, successes, opportunities for improvement
- Set-up and participate in debriefs and document feedback
- Act as the single point of contact for all RFP, RFPQ, Expressions of Interest (EOI), and other such communications
- Create new and update employee resumes and project sheets as needed
- Ensure consistent look and feel for all submittals
- Ensure proposal quality and compliance
- Archive information and keep marketing database up to date; and,
- Maintain marketing information files, obtain project information at start of the project and create project folder. Manage and update this information as project progresses and upon completion.

What we are looking for:

- Undergraduate degree/diploma in marketing/communications, journalism or business-related field
- 3-10 years’ experience in a sales, business development or marketing environment with proposal creation responsibility
- Superior written and verbal communication skills
- Ability to communicate with team members at all levels of the organization
- Experience working with the Adobe Creative Cloud Suite (InDesign, Illustrator, Photoshop)
- Experience working with Microsoft Office (Outlook, Word, Excel, Teams, etc.)
- Experience working with a CRM tool (Microsoft Dynamics) considered an asset
- Excellent project coordination skills and understanding of key business processes
- Ability to forge, grow and maintain positive relationships
- Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment
- Ability to work within tight deadlines and prioritization of work to achieve them
- Strong analytical, critical thinking, troubleshooting, problem-solving skills, and a high degree of accuracy and attention to detail
- Highly developed interpersonal, communication, and organizational skills
- Sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment
- Ability to work collaboratively with a positive attitude
- Previous experience working in a corporate construction, architecture, and/ or engineering environment considered an asset

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