Data Administrator

2 months ago

Toronto, Canada Aecon Group Full time

**Come Build Your Career at Aecon**

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

- **Safety Always.** Our number one core value. If we can’t do it safely, we don’t do it at all.
- **Integrity.** We lead by example, with humility and courage.
- **Accountability.** We’re passionate about delivering on our commitments.
- **Inclusion. **We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us

At Aecon we:

- Ensure you and your family receive the services needed to **support your mental, emotional, and physical well-being.**:

- Believe in helping you build your career through our **Aecon University and Leadership Programs.**:

- Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our **Aecon Women in Trades and Aecon Diversity in Trades programs**, and our **Employee Resource Groups (ERGs) **to ensure we are building inclusion into every aspect of our culture at Aecon.
- Are a **leader in sustainable construction**. With a strong commitment to operating responsibly by **minimizing our impact** on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement - driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community

**What's the Opportunity?**

The Data Administrator is a key member of the Corporate Procurement Team. The Data Administrator is responsible for reviewing and validating data requests in accordance with data governance policies, guidelines, and procedures within the defined service level agreement. The Data Administrator is an integral part of the data governance structure value chain and will ensure high data quality, consistency, and scalability across the organization

**What You’ll Do Here**:

- Review vendor’s master requests (including banking details) for completeness, ensuring all support documentation and approvals are provided.
- Review vendor’s master requests for accuracy, ensuring that information on support documentation matches information provided on the forms.
- Validate information from different external sources (Example: CRA Website, D&B) for a third-party confirmation on the company information (Name, Address, Tax Number)
- Make phone calls to vendors to validate legitimacy of the request and to confirm information to be set up (Banking Details, Name, Address).
- Manual coordination of the workflow for further approvals depending on request type and case.
- Preferred suppliers accounts maintenance.
- Monitor Shared Mailbox to answer process related questions or confirmation of vendor account information.
- Provide training on VM set up process, controls and required support documentation to internal stakeholders across the organization.
- Create and maintain different logs, files, and proper support documentation for different kind of vendor requests (Changes to banking details, special payment terms).
- Set up vendor’s master requests in the system SAP.
- Adhere to and comply with the existing Policies and Standard Operating Procedures (SOPs).

**What You Bring to the Team**:

- College or University degree
- Uncompromising honesty
- Exceptional communications skills (both written and verbal)
- Bilingual (English/French) is an asset.
- Proficient with Microsoft Excel
- Ability to maintain focus on a repetitive task for a long duration.
- Ability to work in a team environment.
- Analytical and problem-solving skills
- High attention to detail
- Data collection and manipulation experience
- Able to perform in a rigorous and fast paced environment.

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