Sales Contract Administrator

3 months ago

Brampton, Canada Brock Doors & Windows Ltd. Full time

**Who We Are**

Helping homeowners transform their homes with unmatched beauty and superior quality and value since 1990. Brock Doors & Windows is recognized as an expert in vinyl windows and doors in the Greater Toronto Area and Simcoe County for over 30 years. With excellent craftsmanship and unparalleled communication, our team of top window and door specialists believe that each project we work on should bring the client’s dream home vision to life. Our windows and doors are built with quality, safety, and longevity in mind. Our goal is to inspire our customers through innovation and improve their everyday home living.

Brock Doors & Windows is a growing company in the building products industry backed by Cornerstone Building Brands, providing us with stability and strength in the North American market. Cornerstone Building Brands is the largest manufacturer of vinyl windows in North America with brands you’ve come to know and trust. We have endless building product options from standard to specialty to customized to whatever you’re looking for. But it’s our service capabilities that sets us apart.

Our building solutions are the cornerstone of the communities we serve. We believe every building we create, and every part of that building, positively contributes to communities where people live, work and play.

**Why Join Our Team**

Our employees are empowered to make a meaningful impact on our success while pursuing a wide range of opportunities to meet your personal aspirations for development and advancement within a stable, growing Canadian industry leader.

**What You Can Expect from our Company**
- You will be Part of a Winning Team
- You Can Capitalize on Your Opportunities and Make an Impact
- You Will Be Well Rewarded for Your Contributions to our Success
- You’ll work for a growing company with an excellent reputation in our sector for providing great products and customer service
- Competitive and tangible rewards that provide fair compensation relative to expectations and effort including base earnings, benefits for you and your family, and contributions toward your retirement savings
- Additional performance-based compensation depending on your role
- Competitive vacation time and flexibility in work schedules and location consistent with your role
- Resources and support to help you manage your personal wellness - remove if posting for an outside agent position

**What the Company Expects of our Team**
- Bring yourself fully to work each day
- Playing your role on the team so together we Win as One
- Welcoming and Driving Change to support our continued evolution
- Help drive the success of our Canadian Business through living our universal core values
- Making an Impact to ensure our continued success

At Brock Doors & Windows Ltd, we install the vinyl windows and doors across the Greater Toronto Area and Simcoe County. Brock has been in the industry for over 30 years. We have 4 award winning showrooms in Brampton, Whitby and Innisfil. We are a dynamic, forward thinking company that offers growth opportunities and exceptional learning experiences.

**Position Title**:Sales Contracts Administrator

**Reports to**: Director of Finance

**Position Summary**:
The Sales Contracts Administrator is responsible for administration and review of sales contracts. The Sales Contracts Administrator liaises with Sales team daily to ensure all closed sales contracts are entered in CRM and Accounting system in an accurate and timely manner to support the invoicing process. The individual who fills this position will work closely with the Finance Department and will be cross trained to provide support when required.

**Primary Responsibilities**:

- Review all attributes of the contract for completeness and accuracy such as (customer signature, deposit, financing approvals, sales rep signature, completion date, payment terms).
- Enters and updates the company’s CRM and financial systems with job number, job costing to produce customer invoice, etc. information.
- Reviews and validates customer change orders and ensures all attributes of the change order are reviewed and approved.
- Matches contract revisions with final customer contract to ensure contract and remeasure check list details match.
- Manage contract cancelations by updating CRM and Accounting systems, issuing refunds where appropriate.
- Reconcile new contract bookings
- Maintain organized system of physical and digital records

**Additional Responsibilities**:

- Ad Hoc tasks
- Assisting Finance with various tasks related to the accounts receivable and accounts payable functions.
- Cross training on some finance related tasks

**Key Performance Indicators**:

- Number of orders processed daily
- New Sales Reporting reconciliation between Accounting and the CRM data
- Error rate related to contract review

**Qualifications & Skills Requirements**:

- College diploma or certificate in Business Administration, Commerce, Economics or

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