Operations Administrator

2 months ago

Surrey, Canada Elim Village Full time

**WHO WE ARE**

Elim Village operates two exceptional aging in place communities for older adults. Our retirement villages are located in Surrey and Chilliwack, B.C., where over 1,000 seniors call Elim Village ‘home’. We’re looking for new talent to join us as we continue to be at the leading edge of seniors living. We offer a unique opportunity to be part of a not-for-profit organization founded on Christian principles and beliefs, which pursues the highest standards of professionalism. Join our diverse team of more than 500 employees in making a daily difference in the lives of residents.

**JOB SUMMARY**

The Operations Administrator reports to the Operations Manager and supports all aspects of Elim Village Operations, which includes Reception, Facilities and Maintenance (including Grounds), Contracted Services (including Dining Services, Environmental Services, Information Technology & Security) and Property and Event Management Services (including short & long-term rentals). The role primarily provides daily Administrative, Technology and Audio/Visual customer service support. As a key contact point between Elim Village and its various stakeholders this individual needs to be a positive reflection of the organization and its values.

**QUALIFICATIONS**
- 3 years of relevant experience working with senior level administration with experience in office administration, event management and related computer software.
- Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneDrive & SharePoint).
- Previous related experience in a senior living community or customer service organization.
- Possess a post-secondary degree or diploma in Business Administration or relevant discipline would be an asset.

**REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES**
- Demonstrate respect for the mission, vision, and principles of Elim Village.
- Demonstrated skills in office administration, problem solving, customer service, office organization, inventory control, vendor research, expense tracking, minute taking and communication in the execution of assigned duties.
- Ability to effectively prioritize workflow and deal with confidential matters and information.
- Results-oriented with the ability to interpret and effectively manage multiple and competing priorities and timelines.
- Able to develop and maintain electronic calendars, filing systems and databases.
- Must have proven ability to establish and maintain effective working relationships, dealing with diverse personalities and a variety of internal and external stakeholders, particularly seniors.
- Ability to effectively prioritize workflow and deal with confidential matters and information.
- Ability to communicate technical information to non-technical person.
- Excellent organizational and interpersonal skills.
- Highly developed verbal and written communications.

**KEY RESPONSIBILITIES**

**Administrative Support**
- Support the Elim Village administration office environment to maximize effectiveness and deliver a positive first impression reflecting the culture and values of the organization.
- Supervision of common boardroom and meeting room calendars, catering delivery, housekeeping, copier maintenance, Shred-it and comparable professional office services.
- Creation of resident handbooks and key packages for new residents and support in programming entry FOBs and Garage Door openers.
- Assist in the creation, maintenance and revision of operational procedures, recordkeeping systems, forms control, office equipment and layouts.
- Coordinate unit responsibilities and logistics including meetings, special projects, and events.
- Develop and maintain a working relationship with multiple partners, suppliers, and vendors.
- Serve as primary backup support to short and long-term rental inquiries, including:

- Demonstrate to clients a strong knowledge of venues and vendor offerings, taking clients on tours of venue possibilities.
- Create event and catering proposals which fit client requirements.
- Assist with event planning, set-up and take-down as necessary.
- Assist in issuing invoices and collecting payments in a timely manner.
- Provide Reception relief and vacation coverage.

**Technology Support Assistance**
- Complete staff and resident service requests for contracted technical support as requested.
- Assist in the coordination of and communication to staff and resident of hardware deployments, repairs, add-ons, moves and changes for laptops, desktops, printers, scanners, copiers, telephone/headsets, cellphones, Apple TVs, Shaw or TELUS cable boxes/routers, and other IT related items.
- Assist with technical support on the basic use of Elim smartboard systems, video conferencing hardware and software, and other presentation systems including Clickshare and projectors.
- Provide basic technical support to staff and residents, including security protocols (escalating to contracted technical support as required).

**Audio/Visual Support*

  • Operations Administrator

    6 months ago

    Surrey, Canada Mercana Full time

    Mercana is one of North America’s leading home furnishings wholesalers, with interior designer and retail partners around the globe. As a “design-first” company, we produce unique pieces for the home each season including items such as wall art, furniture, lighting and home decor accessories. **Position Summary**: The Operations Specialist plays a key...

  • Administrator, Operations

    2 months ago

    Surrey, Canada Williams Machinery Full time

    Williams Machinery has been selling, renting, and fixing equipment for over 100 years. We also train people in all corners of British Columbia on how to operate machinery safely and effectively. From forklifts to skid steers, excavators, loaders and dump trucks, Williams Machinery services industries such as warehousing, milling, construction, forestry,...

  • Administrator, Operations

    4 weeks ago

    Surrey, Canada Williams Machinery Full time

    Williams Machinery has been selling, renting, and fixing equipment for over 100 years. We also train people in all corners of British Columbia on how to operate machinery safely and effectively. From forklifts to skid steers, excavators, loaders and dump trucks, Williams Machinery services industries such as warehousing, milling, construction, forestry,...

  • Administrative Operations Coordinator

    3 weeks ago

    Surrey, British Columbia, Canada KAN Security Inc. Full time

    The Administrative Operations Coordinator will oversee administrative activities, establish priorities, and ensure procedures are followed. Key responsibilities include reviewing and evaluating new administrative procedures, delegating work to office support staff, establishing work priorities, and carrying out administrative activities of the establishment....

  • Administrative Operations Coordinator

    3 weeks ago

    Surrey, British Columbia, Canada YOUTH STEM ACADEMY Full time

    Job Title: Administrative Operations CoordinatorAt YOUTH STEM ACADEMY, we are seeking an Administrative Operations Coordinator to join our team. As an Administrative Operations Coordinator, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff. You...

  • Administrative Operations Coordinator

    2 weeks ago

    Surrey, British Columbia, Canada Creative Explorer's Daycare Ltd Full time

    Creative Explorer's Daycare Ltd is seeking an Administrative Operations Coordinator to join our team. This role is responsible for ensuring the smooth operation of our administrative functions, including data entry, report preparation, and office service coordination.Job ResponsibilitiesReview and Evaluate New Procedures: The successful candidate will...

  • Administrative Operations Manager

    2 weeks ago

    Surrey, British Columbia, Canada Quantum Door Company Ltd. Full time

    We are seeking an experienced Administrative Operations Manager to join the Quantum Door Company Ltd. team.About the RoleThe successful candidate will be responsible for overseeing the day-to-day administrative operations of our office, ensuring that all procedures are followed and deadlines are met. This role requires strong organizational and communication...

  • Administrative Operations Manager

    1 month ago

    Surrey, British Columbia, Canada beBee Professionals Full time $45,000 - $65,000

    We are seeking an experienced Administrative Operations Manager to oversee the daily operations of our office in Surrey, Canada. The successful candidate will be responsible for managing office operations, supervising administrative staff, and developing office policies and procedures.Key Responsibilities:Manage office scheduling, correspondence, and file...

  • Administrative Operations Manager

    1 week ago

    Surrey, British Columbia, Canada Capital Tile & Stone Ltd. Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Operations Manager to join our team at Capital Tile & Stone Ltd. This is a key role that will be responsible for overseeing the day-to-day operations of the office, ensuring that all administrative tasks are completed efficiently and effectively.About the RoleThe successful candidate...

  • Operational Administrator

    2 weeks ago

    Surrey, British Columbia, Canada surdel party rentals inc Full time

    Surdel Party Rentals Inc. is seeking an experienced Operational Administrator to join their team.About the RoleThe successful candidate will be responsible for carrying out various administrative activities, including reviewing and evaluating new procedures, delegating tasks to support staff, establishing work priorities, and ensuring adherence to...

  • Administrative Operations Specialist

    1 month ago

    Surrey, British Columbia, Canada YOUTH STEM ACADEMY Full time

    Job Title: Administrative Operations SpecialistJob Summary: We are seeking an experienced Administrative Operations Specialist to join our team at YOUTH STEM ACADEMY. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.Key...

  • Administrative Operations Coordinator

    2 weeks ago

    Surrey, British Columbia, Canada RELIABLE EXTERIOR FINISHING LTD. Full time

    We are seeking an experienced Administrative Operations Coordinator to join our team at RELIABLE EXTERIOR FINISHING LTD.Job DescriptionThe successful candidate will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, establishing work priorities, and ensuring procedures are followed and...

  • Administrative Operations Coordinator

    2 weeks ago

    Surrey, British Columbia, Canada Bonjour Infotech Full time

    The Administrative Operations Coordinator role at Bonjour Infotech is a vital part of our team. We are seeking an organized and detail-oriented individual to support the smooth operation of our office.This position requires excellent communication skills, both written and verbal, as well as strong problem-solving abilities. As an Administrative Operations...

  • Administrative Operations Manager

    3 weeks ago

    Surrey, British Columbia, Canada B.C. LTD. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Operations Manager to join our team at B.C. LTD. As an Administrative Operations Manager, you will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities to ensure procedures are...

  • Administrative Operations Coordinator

    2 weeks ago

    Surrey, British Columbia, Canada Dhesi Meat Shop Ltd. Full time

    We are seeking a highly skilled Administrative Officer to join our team at Dhesi Meat Shop Ltd. as an Administrative Operations Coordinator.The salary for this position is estimated to be around $45,000 - $60,000 per year, depending on experience.Job DescriptionAs an Administrative Operations Coordinator, you will be responsible for ensuring the smooth...

  • Administrative Operations Coordinator

    2 weeks ago

    Surrey, British Columbia, Canada Cleanology Services Ltd Full time

    At Cleanology Services Ltd, we are seeking an experienced Administrative Operations Coordinator to join our team. This is a permanent full-time position, working 30 hours per week.Job SummaryWe are looking for a highly organized and detail-oriented individual with excellent communication skills to assist in the day-to-day operations of our office. The...

  • Administrative Operations Coordinator

    2 weeks ago

    Surrey, British Columbia, Canada Speed Truck & Trailer Repair Ltd. Full time

    Job Summary: We are seeking a skilled Administrative Operations Coordinator to join our team at Speed Truck & Trailer Repair Ltd. This is an exciting opportunity to work in a fast-paced environment where you will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and overseeing office operations.About the...

  • Administrative Operations Manager

    2 weeks ago

    Surrey, British Columbia, Canada Advance air solutions ltd Full time

    We are seeking an experienced and organized Administrative Operations Manager to join our team at Advance Air Solutions Ltd. This role will be responsible for overseeing the day-to-day administrative activities of the office, ensuring that all procedures are followed and deadlines are met.About the JobThis is a permanent full-time position working 40 hours...

  • Operations Administrator

    6 months ago

    Surrey, Canada ConeTec Full time

    **WHO WE ARE** Mud Bay Drilling is a high-quality, geotechnical, environmental, and exploration drilling contractor. During the past 50 years of continuous operation, we’ve built a reputation based on trust and experience. Mud Bay specializes in the collection, analysis and presentation of sub-surface engineering data for site characterization, foundation...

  • Administrative Operations Coordinator

    2 weeks ago

    Surrey, British Columbia, Canada Allset Networks Inc. Full time

    Job SummaryWe are seeking an experienced Administrative Operations Coordinator to join our team at Allset Networks Inc. As an integral part of our operations team, you will be responsible for implementing and evaluating administrative procedures, coordinating office services, and ensuring seamless day-to-day operations.