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Executive Administrator

3 months ago

Langley, Canada Otter Co-op Full time

**Otter Co-op **is hiring a **full time Executive Administrator **at our **Administration office **located in Langley, BC.

**Who we are**:
**What you'll do**:
Reporting to the Chief Executive Officer, responsibilities will include the following:

- Provide administrative support for the Senior Leadership team.
- Coordinate the maintenance of corporate and board policies.
- Handle sensitive information and confidential board minutes, preparing essential documentation such as draft agendas, updates and reports.
- Oversee executive team calendars.
- Compile and analyze data for executive reports.
- Oversee the coordination of corporate information and record keeping.
- Take and distribute meeting minutes.
- Sort and file company information and sensitive documents.
- Organize and book travel arrangements for Senior Leadership team and other team leaders.
- Coordinate, schedule and develop meeting agendas.
- Support office associates and their roles in membership and assisting in maintaining up to date records of member information.
- Maintain company Service Awards lists and coordinate gifts with team members.
- Collaborate with the admin team to have seamless office operations.
- Contribute to the Team in living the Corporate Values of **Integrity, Community and Excellence.**:

- Perform other duties as assigned.

**Why it matters**:
Our team provides a range of products and services to support our member-owners. Through the work that we do, we help to build, fuel, feed and grow Western Canadian communities together.

**Who you are**:

- Previous experience as an executive assistant/administrator
- Proven track record to work well independently as well as collaboratively within a team.
- Ability to work effectively with ongoing interruptions.
- Exceptional communication, interpersonal and conflict resolution skills (verbal and written).
- Strong attention to detail and high level of pride in the accuracy of work.
- Extremely organized, detailed, thorough with exceptional time management skills.
- Ability to handle sensitive issues in a tactful, discreet and confidential manner.
- Able to meet tight deadlines and work well under pressure.
- Must be committed to a **SAFE **working environment.
- Able to perform physical job duties including lifting, pushing and pulling up to 50 lbs.

**What’s in it for you**:

- Competitive Wages
- Wage increases based on hours worked & meeting expectations in the position
- Annual bonus program for all eligible team members
- Comprehensive benefits package, including extended health, dental, vision, disability & life insurance
- Employer matched pension plan
- Team discount on Gas, Liquor, Food, Fashion, Hardware, Feed & Restaurant purchases
- Co-op Membership with an annual dividend payment on qualified purchases
- Education Assistance Program
- Learning opportunities, to grow and develop and to foster a culture of teamwork and innovation

Otter Co-op is committed to a diverse and supportive working environment based on our Core Company Values of Integrity, Community and Excellence. We embrace diversity and inclusion, and we’re working to create a workplace that is as diverse as the communities we serve. We support and provide an environment that allows all to bring their whole selves to work.




Keywords: Executive Assistant, Executive Administrator, Langley, Aldergrove

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