Information & Privacy Analyst

1 week ago

Kitchener, Canada Region of Waterloo Full time

Information & Privacy Analyst

**Job Number**:1919

**Job Type**: Full-Time
**Temp Contract Length**:
**Location**: 20 Weber St E - 20 Weber
**Job Category**: Administration
**Number of Positions**:1
**Department**: Information Management and Privacy
**Division**: Planning, Development and Legislative Services
**Hours of Work**: 35
**Union**: Management/Management Support
**Grade**: Management/Management Support Grade 05
**Salary Range**: $81,718.00 - $102,138.40 per year**About Us**

The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations. Home to over 674,000 residents and expected to grow to nearly one million by 2051. Guided by our 2023-2027 Strategic Plan, “Growing with Care,” we focus on equity, inclusion, and sustainability. Our mission is to provide essential services that enhance the quality of life for all residents, while our core values emphasize caring for people and the land we share. Join us and be part of a team dedicated to making a meaningful difference in our community.

Dish with One Spoon Wampum:
- Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to:
- Recognizing our shared humanity and land
- Taking only what we need
- Leaving some for others
- Keeping the dish clean
- This agreement underpins our vision, mission, and core values, and reinforces our dedication to meaningful reconciliation and equity.**The Role**
- Administers access and privacy measures related to the information access and privacy program. Coordinates administration of provisions relating to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). Leads privacy impact assessments for client groups. Shares responsibility for the corporate electronic document management system, open data catalogue, end-user training, information management tools.

**Duties/Responsibilities**
- Coordinates the work of Regional staff locating records requested under MFIPPA and client department records management staff regarding information management activities. Comments on the implications of their release. Provides program training and advisory services, including information management systems to Regional staff and/or coordinates support through client department records management staff. Trains and guides contract staff and students.
- Under advisement of the Manager, responds to freedom of information requests. Coordinates the location of records; reviews and documents records; and prepares for disclosure, including identifying and severing information exempted under MFIPPA provisions. Researches Information & Privacy Commissioner (IPC) orders. Calculates fees for provision of records. Reviews requests to correct personal information; recommends acceptance or refusal of the request to the Regional Clerk; and prepares final decision.
- Designs and coordinates inventories and analysis of recorded information flow and holdings of client groups to identify nature, function, and value (e.g., legal, fiscal, administrative, vital, archival); and extent of corporate information created, received, and maintained. Maintains current inventory data. Designs and updates the information classification system and information retention and disposal schedule for corporate information, in collaboration with Regional programs.
- Assists management to negotiate privacy and security provisions in agreements with vendors/other levels of government (Ministries).
- Advises staff regarding implementation of routine disclosure and active dissemination policies and procedures. Reviews documentation relating to same, and recommends changes to ensure compliance.
- Leads privacy impact assessments to identify potential privacy risks of new/redesigned programs, making recommendations to mitigate risks. Analyzes new technologies and recommends changes related to protection of personal information; and works with consultants to design programs related to risk mitigation. Assists to develop and implement privacy breach protocol; and supports client groups with investigations, containment, notification, and remediation of breaches, acting as the intermediary with the IPC.
- Handles, appraises, and provides access to personal and confidential information (e.g., material from closed Council sessions, employee records, labour relations issues). Contributes to determinations regarding final disposition of records.
- Conducts needs analysis with clients to identify retrieval problems and productivity issues; conducts procedural/workflow analysis and efficiency studies to identify areas for re-engineering information flow and procedures.

**Additional Duties/Responsibilities**
- Monitors, tests, troubleshoots, and communicates functional aspects of electronic document management systems (e.g., EDMS, TABFusion RMS), including system upgrades. Identifies deficiencies and recommends solutions to Manager and ITS staff including creating re

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