Office Administrator

2 weeks ago

Kitchener, Canada The Canada Life Assurance Company Full time

Permanent Full Time

As one of Canada’s leading MGAs, Financial Horizons helps over 6,500 independent advisors grow their businesses and achieve their vision of success. Financial Horizons has over 30 offices and more than 350 employees - all focused on amplifying their business with the right opportunities and solutions at the right time _for them_.

Canada Life acquired Financial Horizons in 2017. Canada Life is a member of the Power Financial Corporation group of companies and serves the financial security needs of more than 13 million people across Canada, with additional operations in Europe and the United States.

Financial Horizons continues to operate independently in the marketplace.

**Role description**

The Office Administrator supports the mailroom function for our Kitchener National Office. This role is responsible for a variety of tasks that could include office reception for guests, general mailroom duties, and scanning, digitizing, uploading, and proper organizing of various documentation at high volumes. **The Office Administrator is required to be onsite 5/days per week.**

**What you will do**

**Reception**
- Office reception for guests, carrier representatives and advisors
- Maintain the cleanliness of common areas, such as reception and mailroom

**Mailroom**
- Assist and back up to mailroom duties to include preparing incoming and outgoing mail for distribution in a corporate centralized environment
- Organize and file advisor information including policies, mail and transaction confirmations at high volumes
- Order and maintain sufficient office supplies

**Scanning and Digitizing**
- Uploading and saving scanned documents to shared folders
- Organize and file documents separated by urgent and non-urgent items
- Filing documents into the appropriate branch folders for processing
- Review back office system as required to confirm advisors information and ensure delivery to proper branch
- Sending advisor notices through the advisor portal (BSA)
- Performing periodic quality checks

**What you will bring**
- French comprehension (reading and writing in french) is required.
- Completion of Secondary School, or equivalent
- Experience in the insurance/financial services industry is an asset
- Excellent customer service skills
- Strong time management skills and ability to multi-task and prioritize work in a fast paced environment
- Excellent organizational skills
- High degree of accuracy and attention to detail

The base salary for this position is between **$31,400****:

- $42,500** annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.

Be your best at Canada Life

Being a part of Canada Life means you have a voice. This is a place where your unique background, perspectives and talents are valued, and shape our future success.

You can be your best here. You’re part of a diverse and inclusive workplace where your career and well-being are championed. You’ll have the opportunity to excel in your way, finding new and better ways to deliver exceptional customer and advisor experiences.

Together, as part of a great team, you’ll deliver on our shared purpose to improve the well-being of Canadians. It’s our driving force. Become part of a strong and successful company that’s trusted by millions of Canadians to do the right thing.

Canada Life serves the financial security needs of more than 13 million people across Canada, with additional operations in Europe and the United States. As members of the Power Financial Corporation group of companies, we’re one of Canada’s leading insurers with interests in life insurance, health insurance, investment and retirement savings. We offer a broad portfolio of financial and benefit plan solutions for individuals, families, businesses and organizations.

We are committed to providing an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of the communities in which we live, and to creating an environment where every employee has the opportunity to reach their potential.

Canada Life would like to thank all applicants, however only those who qualify for an interview will be contacted.

LI-Hybrid

  • Administrative Officer

    2 months ago

    Kitchener, Canada University of Waterloo Full time

    Overview: **Term: 6 months** The Administrative Officer is directly responsible for the operation, administration and facilities of the School of Pharmacy, located off the main UW campus in downtown Kitchener. The Administrative Officer is accountable for the development and management of effective and efficient administrative and financial structures that...

  • office administrator

    6 months ago

    Kitchener, Canada Premier Cleaning Advantages incorporated Full time

    Education: Bachelor's degreeExperience: 7 months to less than 1 yearTasksReview and evaluate new administrative procedures Carry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security servicesAssemble data and...

  • office administrator

    6 months ago

    Kitchener, Canada Premier Cleaning Advantages incorporated Full time

    Education: Expérience: EducationBachelor's degreeTasksReview and evaluate new administrative procedures Carry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security servicesAssemble data and prepare periodic...

  • office administrator

    6 months ago

    Kitchener, Canada Apollo Healthcare Services Full time

    Education: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures...

  • Office Administrator

    6 months ago

    Kitchener, Canada The Art of Concrete Full time

    '''Duties''' - Oversee and manage day-to-day operations of the office - Coordinate and supervise administrative staff, including assigning tasks and monitoring performance - Develop and implement office policies and procedures to ensure efficient and effective operations - Manage vendor relationships and negotiate contracts for office supplies and services -...

  • office administrator

    3 weeks ago

    Kitchener, Canada Petroleum Trucking Company Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as...

  • office administrator

    4 weeks ago

    Kitchener, Canada Petroleum Trucking Company Full time

    Education: Secondary (high) school graduation certificateExperience: 1 to less than 7 monthsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services...

  • office administrator

    6 months ago

    Kitchener, Canada NEXTREME CONSULTANCY INC. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateWork settingConsulting firmTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and...

  • office administrator

    6 months ago

    Kitchener, Canada NEXTREME CONSULTANCY INC. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsWork settingConsulting firmTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister...

  • office administrator

    4 months ago

    Kitchener, Canada T PAHAL TRANSPORT Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metAssemble data and prepare periodic and special...

  • Administrative Officer

    6 months ago

    Kitchener, Canada Family Motors Full time

    Education: Secondary (high) school graduation certificate - Experience: Experience an asset **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Administer policies and procedures related to the release of records in processing requests under...

  • Administration Officer

    6 months ago

    Kitchener, Canada GLOBAL DEVELOPMENT WORKS LTD. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Assemble data and prepare periodic and...

  • office administrator

    4 months ago

    Kitchener, Canada T PAHAL TRANSPORT Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metAssemble data and prepare periodic and special reports, manuals and...

  • office administrator

    6 months ago

    Kitchener, Canada MK TRANSPORT LTD Full time

    Education: Secondary (high) school graduation certificateExperience: Experience an assetTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to...

  • Office Administrator

    6 months ago

    Kitchener, Canada Ultimate Driver's Kitchener Full time

    Job Summary: **Duties**: - Manage phone systems, including answering calls, taking messages, and directing calls to the appropriate staff members - Maintain office supplies inventory and place orders as needed - Coordinate and schedule meetings, appointments, and travel arrangements for staff members - File and organize documents, both physical and...

  • Office Administrator

    6 months ago

    Kitchener, Canada A Body In Motion Rehabilitation Full time

    A Body In Motion Rehabilitation is searching for an energetic, outgoing individual to join our team as our evening Office Administrator. This is a part-time position, (Monday to Thursday 2:45 pm to 7:00 pm) and will involve the following: - welcoming clients to our facility - providing top rate representation of our clinics to new and potential clients both...

  • Office Administrator

    2 months ago

    Kitchener, Canada Canada Life Assurance Company Full time

    Office Administrator **Description: - Permanent Full Time- As one of Canada’s leading MGAs, Financial Horizons helps over 6,500 independent advisors grow their businesses and achieve their vision of success. Financial Horizons has over 30 offices and more than 350 employees - all focused on amplifying their business with the right opportunities and...

  • Office Administration Coordinator

    2 months ago

    Kitchener, Canada Wilfrid Laurier University Full time

    **Date**:Oct 8, 2024 **Location**: Kitchener, CA **Company**:Wilfrid Laurier University **Department**: Faculty of Social Work **Job Type**: Limited Term **Full-time/Part-time**: Full Time (>=1249 hrs/year) **Campus**: Kitchener **Reports to**:Senior Administrative Officer **Employee Group**: WLUSA **Application Deadline**:10/15/2024 **Requisition...

  • Office Administrator

    1 week ago

    Kitchener, Ontario, Canada JobCart Inc Full time

    OverviewWe are seeking an organized and reliable Office Administrator to join our team in Kitchener, Ontario. As a key member of our front-line staff, you will be the first point of contact for visitors and clients, providing a warm and professional welcome.

  • Office Administrator

    6 months ago

    Kitchener, Canada Homestead Land Holdings Full time

    About Homestead Land Holdings Limited Founded in Kingston in 1954, Homestead Land Holdings Limited has grown to become one of Canada’s largest and most respected owners of multi-residential apartment buildings. The founding principles of the company are still in place today, which are to provide residents with affordable, secure housing with a standard of...