Manager, Accounts Payable, Expenses
6 months ago
**CLOSING**:Open until filled.
***
**Land**_ _**Acknowledgement**
- George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other._
**Equity Statement**_ _**
**GBC Vision**
- To be _a college renowned for its inclusion, excellence, relevance, impact, and leadership._ _
**Position Description**:
Reporting to the Senior Manager, Financial Services, the **Manager, Accounts Payable, Expenses & Projects **is responsible for leading accounts payable activities to ensure timely payments to vendors and contractors per college policies, including Visa Pay. The Manager will oversee accurate processing of vendor invoices, employee reimbursements, and procurement card expenses, and approve expenses/invoices over $10k with proper coding. The position plays a key role in implementing and training for the Chrome River invoice and expense management tool, and provide input, coordinate with teams, and lead pre-implementation, configuration, and user testing for AP and Expenses process improvements.
**Key responsibilities**:
- **
Accounts Payable and expense management: Accuracy and Compliance**
- Supervise daily AP staff activities and provide coaching and training.
- Establish and delegate procedures to maintain accurate records.
- Review workflows to implement best practices and drive automation.
- Manage vendor relations and resolve disputes efficiently.
- Ensure timely and accurate processing of invoices, employee reimbursement and payments.
- Collaborate with the purchasing department to set up and monitor new vendors.
- Administrate the Visa Pay program of the college.
- ** Harmonized Sales Tax and Accruals**
- Ensure proper classification and accounting of HST and review foreign vendor invoices for self-assessment.
- Identify and make judgments on month and year-end accruals, consulting with CRA on HST applicability.
- Submit monthly non-resident withholding tax remittance and review year-end tax slips.
- ** Special Projects**
- Participate in system projects like Chrome River, including user acceptance testing and system administration improvements.
- Develop and deliver training materials, arrange training sessions, and gather user feedback for continuous improvement.
- ** Office Administration and Support**
- Provide professional guidance, lead the team, and foster a respectful and inclusive workplace.
- Monitor workloads, manage deadlines, and ensure proper scheduling of resources.
- Appraise performance, identify professional development needs, and approve vacation and sick leave plans.
**Educational and Experience Requirements**:
- Bachelor’s degree in business or accounting.
- CPA or working toward the final stages.
- Minimum of seven (7) years’ experience of purchase-to-pay or procure-to-pay cycle or payment cycle in very large organization and able to supervise the transactions over 30,000 per year.
- Excellent understanding of Harmonized sales tax under Part IX of the Excise Tax Act and applicability in education industry.
- Expense management software experience (such as Chrome River or Concur, SAP) and able to understand configuration amendment as require achieving efficiency and effectiveness of system.
- Experience working with a large ERP system and accounts payable module is required. Knowledge Practical experience of both Banner and Millennium FAST Software is preferred.
- Experience in expense management in a large, complex organizations with a high volume of transactions.
**Skills and Attributes**:
- Broad leadership skills managing a diverse team of experienced individuals.
- Project Management Skills - coordinate with cross functional projects.
- Analytical and time management skills. Advanced, MS office and Excel skills.
- Excellent communication, collaboration, teamwork and interpersonal skills.
- Demonstrated commitment to uphold the College’s priorities on diversity and equity.
**Interview process may consist of a practical skills component.**
**Notes**:
- The College requires proof of degrees, credentials, or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews or offer.
**About Us**:
**George Brown College** prides itself on educating students through real-world learning, in the heart of Toronto. Our faculty and employees make this vision a reality, and we support them by making George Brown a **great place to work**. See why we are consistently ranked as one of **GTA’s top employers**.
**Why work here?**
George Brown College offers hybrid work opportunities, a competitive pension plan, generous holiday and vacation time, a tuition assistance program, discounted rates for employees taking Continuing Education courses, and an equi
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