Purchasing Agent

5 months ago

Ottawa, Canada TWIN EQUIPMENT LTD Full time

Twin Equipment Limited is committed to finding the best people to be part of our team. We are growing with lots of opportunities to advance for the right person.

Purchasing Agent - Job Description

Summary

The Purchasing Coordinator is directly responsible for coordinating the movement of purchased materials from suppliers and addressing any supply/supplier issues. The production requirements of the company will be reviewed by the Purchasing Agent on a daily, weekly, monthly, quarterly, and annual basis. This position includes coordinating production requirements aligned with sales forecasts. The Purchasing Agent is also responsible for maintaining relationships with suppliers and being aware of prices and cost-saving measures to fit within the company budget. The entry of data, report generation and analysis of the data is an ongoing duty. Other tasks include resolving issues pertaining to material defects, invoice discrepancies as well as delivery timelines.

Core Competencies
- Customer Focus
- Communication
- Energy and Stress
- Team Work
- Quality Orientation
- Problem Solving
- Accountability and Dependability
- Ethics and Integrity
- Time Management
- Adaptability / Flexibility
- Creative and Innovative Thinking
- Decision Making and Judgment
- Planning and Organizing
- Result Focus
- Mediating and Negotiating
- Providing Consultation
- Mathematical Reasoning
- Development and Continual Learning

Job Duties

Prepare, analyze, and negotiate Requests for Proposals (RFP) with local suppliers for delivery of raw materials to be used for production of goods.
- Prepare Purchase Orders from sales orders and daily reports.
- Coordinate the movement of purchased materials.
- Compile data from vendor invoices and supporting documents to verify accuracy of billing data and to ensure receipt of items ordered.
- Compile data to generate weekly, monthly, quarterly and annual reports to be used for cost-saving initiatives.
- Compare invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered.
- Contact suppliers regarding errors in partial or duplicate shipments, prices, and substitutions.
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
- Communicate all delays or variances of inbound freight to the appropriate parties.
- Maintain strict control over inventory levels for production in order to meet internal and external demand of product.
- Operate within an annual budget.
- Maintain appropriate and complete documentation regarding regulated products and/or hazardous materials.
- Identify discrepancies between shipments and orders and take action.
- Investigate causes of lost or damaged shipments and other matters; make adjustments or conduct negotiations as necessary.

**Requirements**:

- 3 years' experience with Supply Chain Management.
- Strong diplomatic, negotiation, and conflict resolution skills.
- Effective attention to detail and a high degree of accuracy.
- Strong work ethic and positive team attitude.
- Sound analytical thinking, planning, prioritization, and execution skills.
- Excellent teamwork and team building skills.
- Able to effectively communicate both verbally and in writing.
- Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
- Strong problem identification and problem resolution skills.
- High level of proficiency with Microsoft Office productivity suite.

Working Conditions
- Interactions with suppliers using negotiation tactics.
- Manual dexterity required to use desktop computer and peripherals.

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$55,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- purchasing: 3 years (preferred)

Work Location: In person

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