Exhibit Clerk

**General Accountability**:
**Purpose and Scope**
This position is responsible for receipt, maintenance, control, storage and security of a variety of confidential criminal, drug,
seized, stolen and found property exhibits for the Campbell River RCMP detachment. This includes receiving; documenting
and storing all exhibits obtained during the course of a police investigation, as well as found property received at the
detachment according to RCMP policy. The incumbent is also responsible for proper disposal of exhibits according to
legislation and RCMP policy. The incumbent liaises with RCMP, support staff, external agencies, and the general public during
the course of their duties.

**Nature and Scope of Work**:

- Receives, maintains, controls, stores, secures and processes all exhibits obtained during the course of a police

investigation and/or found property received at the detachment, and ensures documentation is complete as per RCMP
policy and procedure.
- Maintains the integrity and confidentiality of exhibits following chain of custody processes.
- Liaises with RCMP members regarding the management of their exhibits including storage, releasing for court and
- subsequent disposal.

browse and query data; enter data; assign files as necessary for processing or follow up; process exhibits and found
property; and/or research and prepare correspondence to external agencies.
- Liaises with detachment staff regarding the management of found property.
- Contacts owners of found property and arranges for delivery.
- Prepares, processes and/or maintains a variety of department documentation (electronic and hard copy) and/or
- correspondence for movement and/or disposal of exhibits and unclaimed found property.
- Conducts regular audits of all exhibits to ensure proper storage and disposal.
- May be required to attend court as a witness to establish the continuity of exhibits.
- Prepares exhibits for delivery to appropriate outside agencies for analysis.
- Refers non-routine matters to Police Records Services Coordinator or relevant RCMP personnel as necessary.
- Files department records.
- Participates and provides solutions to problems relating to records management with other team members.
- Maintains and orders exhibit room supplies.
- Maintains reference manual for position duties for backup personnel.
- Performs other duties as assigned.

**Necessary Qualifications**
**Knowledge**:

- Intermediate level of Microsoft Word.

1 PRIME - Police Information Management Environment
2 CPIC - Canadian Police Information Centre
- Job Description - Exhibit Clerk
- Familiar with Criminal Code of Canada, federal, provincial and municipal acts and regulations.
- Familiar with PRIME policies and procedures.
- Familiar with RCMP policies and procedures.
- Working knowledge of safe work procedures.
- Familiar with working with RCMP computer systems including but not limited to PRIME.

**Skills**:

- Communicate effectively including completing and reviewing detailed forms, reading and writing memos and letters.
- Excellent oral communication skills.
- Excellent time management and organizational skills.
- Excellent attention to detail.

**Abilities**:

- Demonstrated ability to maintain the highest level of confidentiality as it relates to the exhibits/evidence processed
- through the RCMP Detachment.
- Effective and courteous interaction with all customers, departments and agencies.
- Ability to consistently deliver work of a high standard of quality, precision and according to standards, procedures, rules,
- regulations and expectations.
- Ability to remain calm during hostile or stressful situations.
- Ability to work independently while meeting needs of detachment.
- Ability to provide solutions to problems.
- Ability to work within and contribute to a proactive team environment.
- Ability to effectively respond to a high volume of inquiries and do a multitude of tasks.
- Ability to process, check and maintain a variety of office records, files, reports, documents and related materials, as well
- as file and retrieve information both manually and electronically.
- Ability to operate office equipment.
- Ability and willingness to contribute to maintaining a respectful, safe and supportive work environment that embraces
- diversity, along with treating everyone with courtesy, dignity and fairness.
- Physical ability for the work and ability to perform work in a safe manner when lifting, sorting and arranging exhibits and
- property items of varying size and weight.
- Pass and maintain RCMP Reliability Security Screening.

**Education**:

- High school graduation or equivalent.
**Training/Certification**:

- WHMIS
- Successful completion of the Canadian Firearms Safety Course (to be obtained within first three months)
- Possession of a valid Firearms Licence (to be obtained within first six months)
- Biohazards training (to be taken as and when directed by the RCMP)
- Qualify for certification as a Firearms Verifier (to