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Executive Assistant

1 month ago

Toronto, Canada Triovest Realty Advisors Inc. Full time

**KEY RESPONSIBILITIES**
- Provide administrative support to the COO & CFO as well as other senior leaders, including managing correspondence, calendar, travel arrangements, and monthly expense reports.
- Act as a key liaison between the executive team and internal/external stakeholders, ensuring timely and accurate communication.
- Prepare and edit professional documents, including correspondence, presentations, and reports, with meticulous attention to detail.
- Coordinate internal announcements and meetings, handling materials distribution and logístical arrangements.
- Plan and coordinate executive-level meetings, ensuring efficient agendas and distributing accurate meeting minutes and materials.
- Assist in financial reporting, budget tracking, and expense management in compliance with company policies.
- Organize and coordinate both on-site and off-site team events, meetings, and conferences.
- Conduct research and gather information to support decision-making and strategic initiatives.
- Develop and maintain filing systems, respecting deadlines and ensuring accurate record-keeping.
- Handle confidential records and sensitive information with the utmost discretion and professionalism.
- Represent Triovest positively through excellent follow-up skills and sound judgment.
- Collaborate with the executive support team to streamline processes and enhance organizational efficiency.
- Manage general office duties, including reception coverage, file management, and maintaining an organized workspace.

**QUALIFICATIONS & ATTRIBUTES**
- Minimum 3+ years of executive-level administrative experience in a professional services environment.
- Experience in Commercial Real Estate is considered an asset.
- Proficiency in Microsoft Office and familiarity with software such as DocuSign and PDF Docs.
- Adaptive to changing technology in a continuous learning environment.
- Exceptional organizational skills with a proven ability to drive tasks forward and achieve results.
- Meticulous attention to detail, ensuring accuracy in all aspects of work.
- Proactive, solution-oriented mindset with sound judgment and resourcefulness in problem-solving.
- Demonstrated discretion in handling confidential information and maintaining confidential communication.
- Strong interpersonal skills, fostering a collaborative approach and cultivating relationships with colleagues at all levels of the organization.
- Flexibility to adapt to changing priorities, willingness to go above and beyond to meet deadlines, and support the objectives of the COO & CFO.
- Available before and after regular business hours, as dictated by the needs of the executive for projects and meetings.
- Inclusive and supportive attitude towards the diversity within the Triovest team.

**Triovest is an Equal Opportunity Employer**

We are committed to creating a culture of equity, diversity, and inclusion, including fostering a safe and respectful environment that allows for diverse perspectives—a work environment in which all employees are valued and have an equal opportunity to achieve success.

Applicants who meet the qualifications will be given fair consideration for employment, free from any form of discrimination based on protected grounds.

**#LI-DNI**
- #_**_INDHP_**

**Education**: Preferred
- Bachelor's degree or better in Business Administration