Executive - Executive Assistant (Cli)

6 months ago

Toronto, Canada Cosmetica Laboratories Inc. Full time

Cosmetica is recognized for innovation, excellence, and commercialization with award-winning products. From concept to creation, we offer an unparalleled array of services that will inspire, create and deliver every step of the way. We value and recognize talent and want you to help us create beauty in the world At Cosmetica Laboratories, we are committed to growing our internal employees and developing them to become the best version of themselves.

Act as a primary point of contact between the COO and internal/external stakeholders, maintaining a professional and polished demeanor at all times.

Manage the COO's calendar, scheduling appointments, meetings, and travel arrangements efficiently.

Prepare and edit correspondence, presentations, reports, and documents for the COO, ensuring accuracy and adherence to Company standards.

Conduct research, gather information, and compile data to assist the COO in making informed decisions.

Anticipate the needs of the COO and proactively address any administrative requirements.

**General Office Support/Administrative**:
Perform administrative duties including organize meetings, coordinate travel, prepare expense reports, order supplies, manage incoming mail and calendars.

Assist in the preparation for meetings, order/set-up meals, snacks, etc., compiling agendas, collating materials, and ensuring timely distribution.

Order and maintain kitchen and/or office supplies.

Provide administrative support to other Executives if and as needed.

**Qualifications and Competencies**:
Post-secondary education is required.

Minimum 2 years of experience in administrative or executive assistant position

Previous experience dealing with corporate issues to respond appropriately to any given situation.

Excellent verbal and written communication skills.

Ability to handle sensitive and confidential information appropriately.

Ability to work effectively under pressure and meet deadlines in an environment of changing priorities.

Exceptional organizational, time management skills, initiative, and follow-through.

High level of proficient with technology and systems - MS Outlook, SharePoint, Teams, Word, Excel, PowerPoint, etc.

Excellent interpersonal skills to adapt and communicate positively and effectively with Executives, their direct reports, and various internal and external contacts.

Strong command of English language is mandatory;

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