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Proposal Specialist

4 months ago

Toronto, Canada Thentia Full time

**About **Thentia**

Thentia is a fast-growing, venture capital-backed software as a service (SaaS) company that is emerging as a world leader in government technology with a platform that is transforming and modernizing how regulatory organizations are conducting business. As a company of builders, thinkers, and owners, Thentia gives employees the opportunity to create amazing solutions, showcase their talents, and benefit from our shared success as we scale up in the U.S., Canadian, and global markets. Our solutions directly impact public trust and regulatory integrity, helping regulators and agencies meet 21st century standards by leveraging predictive analytics, Big Data, AI, and other innovative capabilities. Internally, our culture fosters collaboration, inclusivity, intellectual curiosity, and professional development. We lead by our values of customer focus, integrity, accountability, adaptability, achievement, purpose, teamwork, and authoritativeness.

**About the Role**

We are seeking a motivated Proposal Specialist experience in proposal development and RFI/RFP responses, preferably in public sector. This role reports to the Sr. Proposal Manager and will be responsible for monitoring bid sites, finding RFPs, managing the RFPs/RFIs responses and response teams, keeping the response team on track, content storage, and creating a smooth cross-functional proposal process. Additional responsibilities could include assisting with creating demo sites, creating sales/marketing collateral, assisting with sales operations, and/or business development activities, depending on the individual and their desired career path.

**Responsibilities**
- Proposal Development: Lead and own the end-to-end process of developing proposals, including researching client needs, gathering information from internal stakeholders and coordinating the creation of compelling and persuasive proposals
- Project Management: Develop and maintain a proposal schedule, ensuring that all contributors meet deadlines, and the final proposal is submitted in a timely manner
- Conducting bid/no-bid calls and managing the response team to ensure timely response
- Work closely with a Proposal Writer and sales team to create exceptional winning responses, coordinating final reviews and submitting the bid response
- Content Management: Maintain a library of up-to-date proposal templates, boilerplate content and graphics to expedite the proposal development process and maintain consistency in messaging
- Proposal Strategy: Participate in strategy discussions and proposal kickoff meetings, offering insights and recommendations to improve the proposal’s overall effectiveness
- Quality Assurance: Conduct thorough reviews and edits of proposal content to ensure accuracy, consistency and compliance with client requirements and proposal guidelines
- Competitive Analysis: Research and analyze competitors’ proposals and industry trends to identify unique selling points and differentiate the organization’s proposals
- Post-Proposal Activities: Coordinate post-proposal debriefings, analyze wins and losses, identify areas for improvement, and update proposal templates and content accordingly
- Ensure CRM is up to date of RFP tracking
- Understand gaps in our existing proposal content and what is needed for current RFP responses
- Assist with Statement of Work creation
- Industry Knowledge: Stay updated on industry best practices, proposal development trends and emerging technologies to enhance proposal quality
- Work closely with the Sr. Proposal Manager for other RFP initiatives

**Qualifications**
- At least 2-3 years’ experience in managing and responding to RFIs/RFPs, preferably in the public sector
- APMP certification preferred
- Experience in registering, managing, and monitoring state/local government procurement sites
- Familiarity with PandaDoc or Loopio
- Enjoys working with sales teams and providing support
- Capable of handling multiple projects simultaneously
- Superior organizational and time management skills
- Experience working in a fast-paced environment
- Able to pivot (if necessary) and navigate change gracefully
- Capable of building cross-functional relationships
- Able to work in a team environment, as well as independently
- Efficient in completing tasks and highly detailed oriented.
- Resourceful, proactive, and kind
- Desire to learn and grow

**We**’re** proud to be **‘Great Place to Work’ certified** in the U.S. and Canada. **Nearly 90% of our employees have participated and nearly 9 out of 10 employees overall agreed that Thentia is a ‘great place to work’.

**Compensation**

Thentia provides employees with a competitive base salary along with:

- Full Health Insurance coverage (programs vary for each country)
- Flexible paid-time-off, including vacation and wellbeing days, and volunteer days
- Parental Leave
- Year-end bonus potential (for eligible roles)
- Professional development & training, including Udemy