Admissions Representative

4 months ago

Kingston, Canada Queen's University Full time

Admissions Representative

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us

Job Summary

**A Brief Overview**
Reporting to the Manager, Admission Operations, the Admissions Representative is responsible for operational and administrative support of the undergraduate admission process.

**Job Description**:

**What you will do**
- Acts as the first point of contact for the department including handling inquiries.
- Provides administrative support for the department including scheduling, generating reports, ordering supplies, minute taking, and preparing agendas.
- Performs accounting and bookkeeping activities including accounts receivable.
- Coordinates the logistics of events including scheduling sessions, catering and/or room bookings.
- Attends virtual and in-person events including fairs, convocation, orientation, and/or recruitment or career events.
- Updates and maintains database and filing systems, including confirming the accuracy of admissions information and student records.
- Updates and maintains admission and recruitment sections of department website.
- Updates, maintains, and seeks approval for changes to admission policies and procedures.

**Required Education**
- Two-Year Community College Diploma.

**Required Experience**
- More than 2 years and up to and including 3 years of experience.

Consideration may be given to an equivalent combination of education and experience.

**Job Knowledge and Requirements**
- Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or substantial work experience.
- Provide information to others that requires technical or administrative explanation or interpretation.
- Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain.
- Adapt messages to meet the needs of the intended audience.
- Manage own work and may train and review the work of casual employees, work study students, and/or volunteers, to see commitments through to completion.
- Participate in project team meetings and is involved in developing individual and team project plans.
- Identify new problems and seeks information and input to fully understand the cause.
- Identify opportunities to improve the effectiveness and efficiency of work processes.
- Break down concrete issues into parts and synthesizes information succinctly.
- Respect diversity and promotes inclusion in the workplace.
- Awareness of relevant legislation, including Employment Equity, Human Rights legislation, Treaties, sexual violence legislation and the Accessibility for Ontarians with Disabilities Act and its regulations.

Employment Equity and Accessibility Statement

**Skills**
- Attention To Detail
- Time Management

**Reference**
- 325371

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