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Executive Assistant

3 months ago

Upper Tantallon, Canada KTK Real Estate Services LTD Full time

**Position Overview**:
**Job Duties**:
Executive Support:

- Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
- Act as the first point of contact for executives, handling correspondence and communications on their behalf.
- Prepare and edit correspondence, reports, presentations, SOP’s, and other documents as needed.
- Check and manage interactions with municipalities.
- Handle confidential information with discretion and professionalism.

Office Management & Administrative Duties:

- Oversee daily office operations, ensuring a well-organized and efficient workspace.
- Utilize Microsoft Office Suite and other relevant software to perform daily tasks efficiently.
- Maintain office supplies inventory, placing orders as necessary.
- Coordinate office maintenance and repairs with relevant service providers.
- Track and manage expenses, invoices, and financial documentation.
- Assist in preparing and submitting expense reports and budgets.
- Maintain and update databases, ensuring accuracy and attention to detail.

Client Relations & Ongoing Support:

- Lead clients through our services from start to finish, ensuring a seamless experience.
- Provide excellent customer care, addressing client inquiries and concerns promptly.
- Maintain strong relationships with clients, understanding their needs and preferences.
- Assist in ongoing support tasks, including coordinating maintenance requests and scheduling inspections, etc.
- Prepare information for leasing and real estate agents of the property.

Communication and Team Collaboration:

- Communicate effectively with clients, executives, and team members.
- Represent the company in a positive and professional manner.
- Work collaboratively with team members to achieve organizational goals.
- Participate in team meetings and contribute ideas for continuous improvement.
- Provide support to other departments as needed.

Flexibility and Transportation:

- Flexible with working hours to accommodate the business needs.
- Must have reliable transportation (car) for work-related travel.

**Requirements**:

- Experience in the real estate or property management industry is a plus.
- Proven experience as an Executive Assistant, Office Manager, or similar role.
- Previous experience in customer service or client-facing roles is an advantage.
- Strong interpersonal skills and a client-oriented approach.
- Excellent communication skills, both verbal and written.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of Canva, Adobe Express, Property Management, and Project Management Tools is advantage.
- Attention to detail and accuracy in documentation.
- Well-organized and detail-oriented with the ability to prioritize tasks effectively.
- Ability to handle multiple tasks and time management skills.
- Proactive problem-solving skills and the ability to work independently.
- Professional demeanor and ability to represent the company in a positive manner.
- Fluent in English; proficiency in Russian, Ukrainian, French or Hebrew is an advantage but not mandatory.

**Benefits**:

- Competitive compensation package & bonuses.
- Health Insurance.
- Opportunities for professional growth and development.
- Collaborative and supportive work environment.
- Exposure to the real estate industry and networking opportunities.

**How to Apply**:
Pay: $39,000.00-$48,500.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Supplemental pay types:

- Commission pay
- Retention bonus

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Executive Assistant: 2 years (required)
- Real Estate: 1 year (preferred)

**Location**:

- Upper Tantallon, NS B3Z 2J1 (required)

Work Location: In person

Expected start date: 2024-06-01

Pay: $20.00-$23.00 per hour

Expected hours: 37.5 per week

**Benefits**:

- Extended health care
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Supplemental pay types:

- Bonus pay

**Education**:

- Secondary School (preferred)

Work Location: In person