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Procurement Officer
4 months ago
Staff - Non Union
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Supply Management, Level A2
Job Title
Procurement Officer
Department
Procurement Services | Supply Management | Financial Operations | VP Finance and Operations
Compensation Range
$5,468.83 - $7,878.17 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
February 1, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
- Job Description
- Job Description Summary
- UBC is a global centre for research and teaching, consistently ranked among the 40 best universities in the world. As the second largest university in Canada, UBC attracts, nurtures and proactively transforms more than 58,000 students from 140 countries on two major campuses. With over 5,000 faculty, 10,000 staff, 300,000 alumni, UBC has an operating budget of $2 billion and research income approaching $600 million.
- Procurement is an area that impacts a significant number of faculty, staff and students across the entire university given the size of UBC s annual spend on goods and services. Procurement is currently undergoing a transformation to implement leading practice, processes and solutions. The vision for Procurement at UBC is to have automated, seamless, efficient and effective processes, shifting the focus to providing strategic and value added procurement services across the university.
- Key principles to guide the future state of procurement at UBC include:
- Simple, transparent, standardized and easy to use processes and systems
- Automated and streamlined procurement processes while balancing risk
- Increased focus on customer service
Reporting to the Strategic Sourcing Manager, the Procurement Officer is responsible for managing procurement activities for the University s campuses, ensuring cost effectiveness commensurate with quality. All activities shall be in accordance with the University s standard practices and all municipal, provincial and federal laws. The incumbent will comply with Supply Management s code of ethics.
- Organizational Status
- Reporting to the Procurement Sourcing Manager, the Procurement Officer provides procurement support for departments, faculties, and units. Works closely and liaises with all levels of Supply Management staff and establishes and maintains close working relationships with administration, management, faculty and staff of all levels outside of Supply Management.
- Work Performed
- The Procurement Officer works independently and proactively under the general direction of a Senior Procurement Officer or the Procurement Sourcing Manager to support Departments, Faculties, and units. The Procurement Officer s main areas of responsibility are: tendering processes; strategic procurement of equipment, services and supplies; supporting supplier relationships; providing expertise and guidance to staff engaged in supply chain activities.
- 1. Procurement of Goods and Services
- a) Ensures that all procurement is in compliance with regulations and laws and related procurement practices and in accordance with the University s standard practices.
- b) Promotes and adopts Sustainable Supply Chain concepts where appropriate.
- c) Reviews and monitors purchase requests to ensure compliance.
- d) Provides consistent sourcing and contracting activities through the use of standard tendering document templates (primarily Request for Proposals, Request for Qualifications, Request for Tenders), maintaining adherence to established Supply Management sourcing processes and practices.
- e) Reviews tender and award documentation with respect to the developed evaluation criteria.
- f) Responsible for awarding a contract with consensus from the respective department.
- g) Responsible for contributing to the category management activities (contract management; effective sourcing research and development; etc.) of Strategic Sourcing.
- 2. Providing Procurement Guidance and Assistance
- a) Provides guidance and assistance to faculty and staff in all aspects of procurement, including the interpretation of related policies and procedures.- c) Coordinates and resolves problems with end user department and suppliers.
- d) Demonstrates the procurement function as an effective resource for addressing supply chain issues within UBC.
- e) Working closely with the Purchasing Operations group, communicates with and educates user departments on the correct and consistent usage of appropriate workflow channels to effectively maximize their utilization of Procure-to-Pay programs and processe
