Supervisor, Portfolio Property Administrator

6 months ago

Toronto, Canada Oxford Properties Full time

Why join us?

Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story.

At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused. We get stuff done, and have fun doing it We take great pride in contributing to the communities where we live. We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.

We are looking for a highly motivated Supervisor, Portfolio Property Administrator (Multi-Residential) to join our residential team located at EY Tower, Toronto. In this role, you will be responsible for lease administration, accounts receivable and overall support the Manager Portfolio Administration and Property Management team.

You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate, and valuing customers as genuine partners.

**As a member of this team, you will be responsible for**:
**Lease Administration**: Lease set-up, determination of billing rates, area adjustments, legal administration, final Lease file review, support collections, analyze AR balances, provide support and explanation to Tenants, administer lease assignments. Ensure all legal documents are entered into JDE in timely manner, review reports for accuracy. Maintain legal tracker and liaison with paralegal team and provide all necessary documentation, respond to inquiries/audit requests, oversee documentation of departmental processes. Establish and administer process and policy improvements to ensure smooth and efficient administration and management for the Residential Group, including staying abreast of changes in Provincial housing legislation.

**Staff Development**: ensure progress/training plans are in place and reviewed on a regular basis. Provide feedback to assist in the development of administrative and site staff skills on a continuous basis. Motivate and develop office administrative staff, manage performance.

**Financial Reporting**: assist with prep/analysis for monthly accruals, budgets/forecasts, prep work for budget files. Determine and maintain internal process audit review.
Other administration duties as required.

**To succeed in this role, you have**:

- Have a minimum of 5 years in real estate administration with experience in lease administration, accounting, credit collections and residential act.
- Education: completion of a university degree or college diploma
- Have excellent communication skills and high attention to detail
- Thrive in a fast paced, high volume work environment that constantly evolves and adapts.
- Embrace collaborative sharing of knowledge within a teamwork environment
- Driven to achieving results and continuously striving to deliver the highest performance through creative thinking.
- Proven effective leadership skills. Ability to train, motivate and support direct reports.

IDOPGI

LI-Onsite

**Our story**:
Oxford Properties Group (“Oxford”) is a leading global real estate investor, asset manager and business builder. It builds, buys, and grows defined real estate operating business with world-class management teams. Established in 1960, Oxford and its portfolio companies manage approximately C$87 billion of assets across four continents on behalf of their investment partners. Oxford’s owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences, hotels, alternatives and credit in global gateway cities and high-growth hubs. A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities, and real estate businesses across the risk-reward spectrum. Together with its portfolio companies, Oxford is one of the world’s most active developers with over 80 projects currently underway globally across all major asset classes. Oxford is owned by OMERS, the Canadian defined benefit pension plan for Ontario's municipal employees.

OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a dif

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