Project Coordinator

6 months ago

Edmonton, Canada ServiceMaster Restore Edmonton Full time

ServiceMaster Restore of Edmont

requires experienced Pro

ct Coordi
- or that will
- ovide high lev
- administrat
- assistance and supp
- to the Project Manager (La
- Loss) to ensure eac
- laim is comple
- as specified b
- he insurance

ompany. *Who We Are* Service
- ter Restore of Edmo

ton has b
- in operatio

for 20 years specializ
- in emergenc

d reconstru
- on service to homes, businesses and

dustrial properties such

s Fire, Smoke, Water, Sewage, Bio/Trauma, Vehicle Impacts, etc. We are committed to providing exceptional customer service around-the-clock, 24 hours a day, 7 days a week. No loss is too large or too small to call ServiceMaster of Edmonton *Position Overview*
- Highly organized self-starter who is able to work independently
- Patience in working with a diverse clientele
- Personable with ability to effectively communicate both in verbal and written form
- Confident in the decision making process
- Able to work with limited supervision
- Approachable and sensitive to diverse situations
- Ability to handle stressful situations and work well under pressure and tight timelines
- Efficiently multi-task job planning, execute decisions and problem solve complex tasks
- Effectively work with customers, adjusters, sub-contractors and employees at all levels of the organization
- Ability to prioritize and meet all assigned time lines *Responsibilities*
- Acquire estimates from sub-trades - track invoices to ensure quick turnaround.
- Complete estimates for time & material projects
- Collect all back up and send invoices to adjusters and insureds with scheduled calendar follow-ups.
- Aid with accounts receivable collections on files as required.
- Collect work authorizations and completion certificates with follow-ups.
- Schedule appointments for subs-trades, shop staff and Project Managers to ensure work is completed.
- High volume of data entry to update and manage internal and external databases which includes Encircle, Acumatica and excel spreadsheets.
- Track job costs related to large loss/revenue.
- Be adaptable to priority changes.
- Regular scheduled meetings with PM (in person &/or calls)
- Progress billing & tracking of job costs
- Reception coverage.
- Flexible to work overtime (including evenings and weekends) as required to set up files, arrange crews & sub-trades.
- Perform other duties as required - such as occasional site visits, meeting with sub-trades, insured’s, adjusters & conference calls. *Qualifications*
- 3 - 5 year’s work experience in an intermediate to senior administrative support capacity
- Business Administration Diploma, Project Management Certification, or related certificate is an asset
- Exceptional skills in Microsoft office programs including Word, Outlook and Excel. Certification in Advanced Excel will be considered an asset
- Extensive data entry experience with a high degree of accuracy
- A solid understanding of the accounting billing cycle
- Clear understanding of construction terminology will be considered an asset
- Previous work in the insurance industry, construction, restoration or mechanical industry is a definite asset *Why ServiceMaster Restore?* Along with a competitive wage, you will also enjoy:

- Excellent Health and dental benefit plans
- Group Life Insurance and Long-Term Disability
- Career development and education reimbursement
- Casual dress code
- On-site fitness facility
- On-site parking
- Employee referral programs
- Career advancement opportunities
- Positive and safe work environment
- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off Flexible Language Requirement:

- French not required Schedule:

- 8 hour shift Supplemental pay types:

- Overtime pay Experience:

- Administrative: 3 years (preferred) Work Location: In person

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