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Accounts Payable a

1 month ago

Cornwall, Canada City of Cornwall Full time

Part of Financial Services, the Accounts Payable team plays a pivotal role in helping the City of Cornwall meet its payment commitments. This 12-month contract position is for 35 hours / week, full-time, Monday to Friday, from 8:30 am to 4:30 pm (1 hour unpaid lunch).

Reporting to the Finance Manager/Deputy Treasurer, the Accounts Payable team processes approximately 23,000 payments per year that include supplier invoices, employee expense claims, and other payment requests by 15+ internal departments.

**Requirements**:

- Completion of secondary school (Grade 12) or equivalent with a post-secondary program in Accounting / Finance.
- Recent related experience (preferably 1 year +)
- Strong verbal and written English communication skills, French an asset
- Experience in data entry and with Microsoft Office, Excel, Outlook, etc.*
- Demonstrated keyboard proficiency and the ability to operate an adding machine
- Possess strong inter-personal, organizing and communication skills

Working onsite in the administrative offices at the Civic Complex in Cornwall, Ontario, this position will support business activities by performing the following duties:

- Scan invoices and supporting documents into the payment system
- Accurate data entry in the payment system for electronic approval
- Reimburse employees by receiving and verifying expense reports
- Verify vendor accounts by reconciling monthly statements and related transactions
- Resolve purchase order, invoice, documentation and/or payment discrepancies
- Prepare and post invoice batches
- Manage EFT and cheque runs
- Prepare vendor cheques and EFT payment notices for mailing
- Answer inquiries from departments and suppliers
- Maintain an organized workflow to ensure timely payment
- Prepare manual cheques as and when required
- Administration of departmental petty cash fund
- Follow internal control processes
- Perform other related duties as required
- As part of the interview process, selected applicants will be tested in Excel