Technician Bookkeeper

4 months ago

Vancouver, Canada Chickadee Nonprofit Solutions, Inc. Full time

**The Role**

This role will work with a Senior Bookkeeper to meet the bookkeeping, compliance, and reporting needs of our larger and more complex non-profit clients. For these clients, you may be completing one part of a multi-part workflow.

This role may also be assigned its own portfolio of smaller nonprofits, to whom you’ll deliver full-cycle monthly bookkeeping services, from data entry through to reconciliation and report preparation.

**Job Duties**

Your role will consist of regular monthly data entry, month-end bank and Visa reconciliations, and report preparation and compliance filings, following our internal practices and procedures.

Your work will be guided by a service lead (Senior Bookkeeper) on each client file, who will review it for accuracy, make adjustments and corrections, and support you in advancing your skills where needed.

You will participate in on-going culture building and process improvement with our small and enthusiastic team, via monthly Lunch ‘n Learn get togethers and monthly team meetings.

Success in your role will be defined as an ability to meet reconciliation deadlines with a high level of accuracy, complete Technical Sessions within a time frame appropriate to your role, and meet our service standards file naming, attaching files in QBO, and data entry methods.

**Sample list of tasks and responsibilities**:
**Client Data Entry & Bank Reconciliations**
- Familiarize yourself with client data structures & our workflows
- Download source statements from payroll system, online banking, client Google Drive
- Rename and file documents following our internal naming/filing conventions
- Update or clean up reference files and workflow process notes, as needed
- Compile and attach source documents (transaction receipts, bank statements) in QBO;
- Reconcile transactions against bank, visa, and merchant statements
- Identify missing transactions and take appropriate action (enter in QBO, or follow up for more info, following our defined processes)
- Prepare summaries of unknown transactions for review by Senior Bookkeeper and/or client
- Keep detailed notes and updates in Clickup task management app
- Communicate with internal team synchronously and asynchronously as needed

**Compliance Filings and Payroll**
- Assist with the preparation and submission of client compliance filings, such as: GST Rebate returns, nonprofit information returns, T3010 Charity Returns, Worksafe filings, and more (instructions and templates will be provided)
- Assist with payroll processing for clients, as needed (instructions will be provided)

**Month End or Year End Reporting to Clients**

For the first 1-2 months, tasks do **not **include creating client reports, year-end adjusting entries, or providing direct financial analysis/education/meetings to clients. You will correspond with clients on technical matters, such as requesting missing documents.

After the training period, you will be expected to assist with preparation of monthly financial reports for clients; but you will **not **be expected to lead client Finance Review meetings.

Additional client-facing responsibilities such as Financial Review meetings are an option for future advancement within the company, depending on suitability and interest.

**Skills and Qualifications**

**Bookkeeping Knowledge & Efficiency**
- Quickbooks Online ProAdvisor (Basic) certification achievedIf not already achieved, this will be a condition of employment after the first month and must be achieved on your own time.
- “Apprentice Level” or equivalent on CPB Canada bookkeeping knowledge expectations pathway(e.g. Diploma or Certificate in Bookkeeping or Accounting)
- Minimum 50 wpm typing speed & keyboarding using the numeric keypad
- Nice to have: Quickbooks Online ProAdvisor _Advanced _certification - if not already achieved, we will support you toward achieving this certification during your first year.

**Technology**
- Basic to Intermediate Excel/Googlesheets familiarity - you are comfortable with basic formulas (adding, subtracting), formatting cells or sheets, adding highlights/comments
- Experienced and at home in cloud-based and virtual work environments, esp. Google Drive, Microsoft Office, task management softwares, screenshare software
- Ability and willingness to acquire new software skills as needed (e.g. Clickup, Loom)

**Core Skills**
- Good at self-teaching: researching our company’s Clickup database or finding tutorials online to fill the gaps you don’t know
- Communications skills:Strong reading/listening comprehension skills in English (you’ll be reading detailed instructions, tutorial videos, checklists, and technical documents)

Competent writing and speaking skills in English (for internal team communication)
Willing to communicate via asynchronous tools and/or screenshare videos
- Nice to have: Experience in the non-profit sector in an administrative/operations or volunteer capacity. This will help you to understand

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