Project Coordinator, Procurement

1 month ago

Ottawa, Canada CHEO Full time

Compensation Pay Range:
$43.08-$50.70

Job Description:
RÉSUMÉ DU POSTE

The Project Coordinator coordinates the planning and progress of procurement activities across the hospital, to ensure a balanced intake of work and achievement of key milestones. The Project Coordinator will be responsible for working with key stakeholders to develop project plans. The incumbent will have demonstrated experience in project management and coordination, excellent communication (both verbal and written) and presentation and networking skills.

RESPONSABILITÉS
- Liaise with various Hospital departments to support procurement requirements of projects, convening stakeholders to understand scope and objectives of the procurement, including project timelines.
- Assist Purchasing Managers in the creation of an annual procurement plan.
- Manage contract renewals, extensions, and other related document deadlines, ensuring Purchasing Managers and applicable stakeholders are notified sufficiently in advance of options to make educated decisions on how to proceed.
- Manage collection of contract documents, including insurance, WSIB, vaccination certifications and security background checks, as required.
- Coordinate execution of contracts, extensions, and related documents on behalf of Purchasing Managers with third party vendors.
- Prepare and coordinate execution and submission of Letters of Commitment for Group Purchasing Organization undertakings.
- Prepare analysis and summary of results of clinical evaluations for Group Purchasing Organization contract activities.
- Coordinate vendor scorecard process with stakeholders, gathering ongoing feedback on current vendor contract performance.
- Coordinate various tasks and activities associated with Procurement and Materials Management activities, as directed by the Director or Procurement Operations Manager.
- Track all project related expenses against the approved budget. Report on project variances on a routine basis.
- Provides regular updates to the Procurement management team on the status of ongoing and upcoming procurement activities, including overall project status, reasons for delays to key milestones, procurement status and other related and relevant criteria.
- Performs other related duties as assigned

QUALIFICATIONS
- Criminal Record Check (Essential)
- University Undergraduate Degree (B.A.) or related field or other appropriate combinations of education and experience, along with the demonstrated knowledge, skills and abilities to perform the duties of the position may be considered in lieu of stated education and experience (Essential)
- Procurement tendering and contract management experience (3-5 years) (Essential)
- High degree of interpersonal skills and partnership development experience (Essential)
- Demonstrated ability to work in a multi-disciplinary environment (Essential)
- Excellent interpersonal and professional communication with internal and external colleagues and stakeholders (Essential)
- Strengths in public speaking and giving demonstrations (preferred)
- Demonstrated ability to work in a multi-disciplinary environment (Essential)
- Excellent organizational skills (Essential)
- Excellent MS Office Skills (Essential)
- Bilingualism (English/French) (preferred)

CHEO values diversity and is an equal opportunity employer. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process and welcome interest from all qualified applicants.

Should you require accommodation during any phase in the recruitment process, please contact Human Resources at
- All information received in relation to accommodation will be kept confidential and will be handled in compliance with the Accessibility for Ontarians with Disabilities Act.

We thank all those who apply, however, only those to be interviewed will be contacted.

CHEO is committed to providing a safe environment for staff, patients, and visitors. Consistent with that commitment, all applicants must be fully vaccinated against COVID-19 to be considered for any staff or volunteer opportunities. Applicants are also strongly encouraged to receive their COVID-19 booster shots when eligible to protect against the spread of COVID-19. Upon hiring, presentation of government issued documentation confirming full vaccination must be provided, or presentation of supporting documentation of a valid medical contraindication or other reasonable consideration pursuant to the Ontario Human Rights Code.

RÉSUMÉ DU POSTE

Le coordonnateur de projet coordonne la planification et l’avancement des activités d’approvisionnement dans l’ensemble de l’hôpital, afin d’assurer un apport équilibré en termes de travail et la réalisation des jalons clés. Le coordonnateur de projet sera chargé de travailler avec les principaux intervenants à l’élaboration de plans de projet. Le titulaire du poste aura fait preuve d’expérience dans la gestion et la coordination de

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