Executive Assistant

2 weeks ago


Montréal QC, Canada Jeunesses Musicales Canada Full time

(ENGLISH version below)

Fondation Jeunesses Musicales Canada

Durée et horaire : Contrat à temps partiel (21 heures/semaine) jusqu’au 30 juin 2025, avec possibilité de renouvellement.

Début d’entrée en fonction : Début 6 janvier 2025

Travail en mode hybride

Fondation Jeunesses Musicales Canada

La Fondation Jeunesses Musicales Canada a pour mission de soutenir les activités des Jeunesses Musicales Canada (JMC) en organisant des campagnes de financement, des événements-bénéfices et diverses initiatives philanthropiques. Ces actions visent à promouvoir la découverte et la diffusion des musiques classiques, notamment auprès des jeunes publics, tout en accompagnant les jeunes musiciens et compositeurs professionnels dans le développement de leur carrière, tant à l’échelle nationale qu’internationale.

À la Fondation, nous sommes guidés par des valeurs fondamentales : la transparence dans nos actions, l’engagement total dans nos projets, l’écoute attentive de nos donateurs et partenaires, la collaboration en équipe et une approche ingénieuse et déterminée. Ces principes sont au cœur de notre culture et orientent aussi notre manière de recruter. Si ces valeurs résonnent en vous, vous êtes fait pour rejoindre notre équipe
- Administration et gestion:

- Gérer l’agenda de la Directrice Générale, planifier et organiser les réunions et événements.
- Assurer la gestion des documents administratifs : archivage, création et suivi des ordres du jour, prise de notes et rédaction de procès-verbaux.
- Soutenir la gestion des factures et paiements en collaboration avec le service comptable.
- Soutien philanthropique:

- Participer à la gestion et à la mise à jour de la base de données des donateurs : nettoyage, optimisation et création de listes ciblées.
- Assurer la préparation et l’envoi des reçus fiscaux et des lettres de remerciement.
- Faire des suivis réguliers avec les donateurs et coordonner les communications personnalisées.
- Événementiel:

- Assister à la planification et la gestion des événements-bénéfices de la Fondation.
- Participer à la sollicitation, la mise en place et la gestion des encans.
- Gérer les inscriptions et les plateformes de dons en ligne pour les événements.
- Relation avec les boursiers:

- Projets spéciaux:

- Collaborer sur des initiatives stratégiques de la Fondation.
- Travailler en lien avec les comités et le Conseil d’administration pour organiser les rencontres (logistique, convocations, documentation).
- Autres tâches:

- Toute autre tâche connexe demandée par la direction.

**Qualifications**:

- Requises
- Excellentes compétences en français et bonnes compétences en anglais, à l’écrit comme à l’oral.
- Diplôme ou expérience pertinente en administration, gestion d’événements, philanthropie ou domaine connexe.
- Maîtrise des logiciels de la suite Office et capacité démontrée à apprendre rapidement et à s’adapter à de nouvelles plateformes numériques, outils de gestion de données ou CRM.
- Intérêt marqué pour la philanthropie, la musique classique et les arts de la scène.
- Recherchées
- Intérêt et facilité à travailler en équipe et à établir des liens avec différents intervenants.
- Facilité à communiquer, présentation de qualité.
- Autonomie, proactivité, initiative.
- Créativité, dynamisme.

Date limite pour postuler : 10 décembre 2024

(ENGLISH )

Jeunesses Musicales Canada Foundation
- Duration and Schedule: Part-time contract (21 hours/week) until June 30, 2025, with the possibility of renewal.
- Start Date: January 6, 2025
- Work Mode: Hybrid

About the Foundation

The Foundation Jeunesses Musicales Canada supports the activities of Jeunesses Musicales Canada (JMC) by organizing fundraising campaigns, benefit events, and various philanthropic initiatives. These efforts aim to promote the discovery and dissemination of classical music, particularly to young audiences, while supporting young professional musicians and composers in developing their careers nationally and internationally.

At the Foundation, we are guided by core values: transparency in our actions, full commitment to our projects, attentive listening to our donors and partners, teamwork, and a resourceful, determined approach. These principles are central to our culture and guide how we recruit. You’re a great fit for our team if these values resonate with you

**Responsibilities**:
Administration and Management:

- Manage the Executive Director’s schedule, plan, and organize meetings and events.
- Coordinate all administrative documents: archiving, creating and following up on agendas, taking minutes, and drafting reports.
- Support invoice and payment management in collaboration with the accounting department.

Philanthropic Support:

- Manage and update the donor database: cleaning, optimizing, and creating targeted lists.
- Prepare and send tax receipts and thank-you let


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