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Accounting Coordinator

4 months ago

Ayr, Canada IN4Structure.ca Full time

iN4Structure Ltd. has earned an outstanding reputation in the construction and management of infrastructure projects. We are an experienced sewer & watermain contractor with projects that include residential and industrial subdivisions as well as road reconstruction. As a company accredited with ISO 45001 and recognized as a Safe Employer under the SOSE program, we maintain health and safety protocols that all of our employees adhere to.

We are currently seeking an Accounting Coordinator to join our team. We want a team player who has a desire to make a difference and takes pride in their work.

**The role and responsibilities**:
**Accounts Payable**
- Matching, price checking and processing of vendor invoices
- Reconciliation of vendor statements with company payable records and investigate discrepancies
- Prepare expense reports
- Preparation of monthly cheque runs, and EFT payments as well as holdback releases
- Serve as the main contact person for correspondence with vendors

**Accounts Receivable**
- Generate and record sale invoices with proper supporting documents in a timely manner
- Verify and record customer payments related to account and holdback receivables
- Correct billing discrepancies by preparing and issuing debit and credit memos
- Prepare and coordinate the completion of various compliance certificates
- Post adjusting and closing journal entries
- Work closely with the office administrator to maintain organized and up-to-date records of invoices, payments, expenses and project files
- Work closely with the office administrator to ensure transactions are entered accurately and within the appropriate cut off period
- Assist with month-end and year-end processes including account reconciliations and preparation of financial reports and working papers

**Payroll**
- Serve as back up payroll processor

**Office and Administration**
- Main point of contact for incoming calls and visitors
- Travel arrangement for out-of-town projects
- Vehicle plate renewals
- Assist with general office duties

**Required Qualifications**:

- 2+ years of accounting experience in a high-volume AP environment is preferred
- Experience in the construction industry, including construction billings, percentage of completion accounting and holdbacks is an asset
- Strong analytical skills and attention to detail
- Good organizational skills along with good written and verbal communication skills
- Excellent interpersonal, problem solving, and multitasking skills
- Ability to meet deadlines through effective time management and planning
- Experience with Sage50 accounting software is an asset

Intermediate knowledge of the Microsoft Office Suite with a focus on excel.

We thank all applicants for their interest in a career with iN4Structure Ltd. Please note only those who are selected for further consideration will be contacted for interviews.

iN4Structure Ltd. is an equal opportunity employer. We are committed to employing a diverse workforce and encourage all qualified individuals to apply. Upon request, we will endeavour to remove any barrier to the recruitment and selection process and provide accommodations for persons with disabilities.

**Benefits**:
Health benefits (medical, dental and vision coverage)

RRSP plan

Company and social events

Business casual dress

Paid time off

Winter holiday shutdown

**Schedule**:

- Monday to Friday (8:00am to 4:30pm)
- Ability to work offsite, if required
- Access to a vehicle is required
- Work location: in-person

**Job Types**: Full-time, Permanent

Pay: From $1.00 per year

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Ayr, ON N0B 1E0: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Accounting: 2 years (preferred)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2024-04-24