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Continuing Education Assistant

3 months ago

Saskatoon, Canada Saskatchewan Polytechnic Full time

**Competition Number**
- P15149**Posting Title**
- Continuing Education Assistant**Classification**
- Band 7**Location**
- Saskatchewan Polytechnic Saskatoon Campus**Other Location(s)**
- Saskatchewan Polytechnic Saskatoon Campus**Building**
- Saskatoon Campus, 4th Ave.**Other Building**

**Date Posted**
- 04/19/2024**Closing Date**
- 04/30/2024**JIQ #**
- 30105**Start Date**
- 08/15/2024**End Date**
- 06/28/2025**Open Until Filled**
- No**Ongoing**
- No**Category of work**
- Part Time (Full Time Hours)**Bargaining Unit**
- Professional Services**Hours of Work**
- Regulated 36 hours**Salary Range**
- $27.95 to $33.42 per hour**Temporary Market Stipend**

**Incumbent**

**Total Assigned days (AC) / Total Hours per biweekly pay**
- 72 hours in a bi-weekly period**Posting Status**
- Open- Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.**Job Duties/Qualifications, Skills and Abilities(QSA)**:

- Job Duties**Job Duties**
- 1. Provide administrative and professional clerical support.
2. Responsible for arranging meetings and workshops, draft agendas, preparing and distribute meeting/workshop materials, minute taking and transcribing minutes.
3. Responsible for preparation of meeting and workshop materials and correspondence.
4. Coordinate and arrange travel needs.
5. Maintain paper and electronic files, process incoming/outgoing mail.
6. Key and develop letters, memos, reports forms and tools.
7. Maintain office supplies, equipment and department inventories as needed.
8. Maintain schedules and calendars.
9. Keep a record of operations, compile information, process and monitor expenses.
10. Respond to routine requests and inquiries from the public, students, programs, faculty, staff and various internal departments.
11. Data Entry focused on financial documentation (e.g. salary transfers)
12.- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE**Specific Accountabilities**

**Duties**

**Required Qualifications, Skills and Abilities (QSA)**
- Grade 12 plus a recognized office education or business certificate/diploma or an equivalent combination of education, training and experience.
- Minimum of two years recent and relevant experience performing administrative and clerical work.
- Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Word and Excel.
- Knowledge of common office procedures.
- Effective interpersonal skills.
- Effective communication skills.
- Effective organizational skills.
- Effective proofreading skills.
- Ability to work independently under generalized supervision.
- Demonstrates valuing diversity.

**Desired QSA