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Health Records Clerk

4 months ago

Toronto, Canada Salvation Army Toronto Grace Health Care Centre Full time

**TORONTO GRACE HEALTH CENTRE**:_**JOIN OUR TEAM**_

**HEALTH RECORDS CLERK**

**PART-TIME 12 MONTH CONTRACT (3 days /week)**

The Toronto Grace Health Centre (TGHC) provides, specialized care to those individuals who require Complex Continuing Care, Post-Acute Care Rehabilitation, Transitional care and Palliative Care services. The care and services provided at TGHC help facilitate the patient flow through the health care system and ensures recovery to those individuals who may return to their homes or to Long Term Care (LTC) facilities in their communities. TGHC operates in 3 sites - the Main site (Church& Bloor St), Harbour Lights (Queen & Jarvis Street) houses and a Specialized Care Centre (Victoria Park & Mc Nicoll). Our organization is committed to collaborating with Patients and families in their journey through the health care system effectively supporting their integration back into the community.

Are you passionate about the work you do and the contribution you can make? If so, we have an exciting contract opportunity available and offer a great place to work. We live our values in all that we do and value our staff, volunteers, and physicians.

**Position Summary**:
Reporting to the Health Records Manager/Privacy Officer, the Health Records Clerk will ensure that patient charts are maintained in accordance with the standards, vision and values of the Health Centre, professional practice and legislative requirements. The Health Records clerk will process health information while always safeguarding patient privacy and confidentiality

**QUALIFICATIONS**
- Completion of post-secondary education in Administrative Support Services (i.e. Health Records Clerk) or equivalent preferred
- Minimum one (1) year experience in Health Records Department or related job experience
- Strong organizational skills, self-directed and able to prioritize workload and meet deadlines
- High degree of accuracy and attention to detail
- Ability to communicate effectively both verbally and in writing
- Proficient computer experience (Microsoft Office, Winrecs/Med2020, Electronic Medical Record)
- Demonstrated keyboarding/data entry skills
- Understanding of privacy standards and obligations
- Ability to work independently and as a member of a team
- Excellent attendance record
- Demonstrated resilience to adapt in an ever-changing environment
- Must have the physical strength, flexibility and endurance required to perform the role, as determined by the needs of the position, and based on assessment conducted by Occupational Health Services

**MAIN RESPONSIBILTIES**
- **Management of Patient Information /charts/reports**_
- Assemble patient chart and check records for deficiencies
- Track, pull and file patient charts, reports by terminal digit (TD) order and alpha order
- Sort and file loose reports
- Scan paper documents
- Obtain file numbers, registration details, demographic details
- Review and process transcribed reports and distribution of notes
- Timely distribution of final notes to external care providers
- Review documentation and verify demographic and admission details and update accordingly
- Answering phones, assist with inquiries and routing to appropriate staff
- Retrieval of charts from external sites
- Maintain security and confidentiality of patient information
- Assist with other tasks as assigned
- Provides coverage to other Health Information Clerical employees as required

The Salvation Army Toronto Grace Health Centre has been accredited with a 4 year **Exemplary Standing** in 2021 by Accreditation Canada
- Our Core values: Compassion, Respect, Excellence, Integrity, Committed, Cooperation and Celebration_

**Job Types**: Part-time, Fixed term contract
Contract length: 12 months
Part-time hours: 22.5 per week

**Benefits**:

- Company events
- Company pension
- On-site gym

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Toronto, ON M4Y 2G5: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 2023-05-26