Payroll and HRis Administrator

2 months ago


Toronto, Canada MACAULAY CENTRES FOR CHILDREN Full time

Helping kids, families and communities thrive since 1932.

To learn more, watch our video here

**Payroll and HRIS Administrator**

**Permanent Full Time**

**HOURS OF WORK: Full Time (35 hours/week)**

**START DATE/TERM: Immediately**

**REPORTS TO: Supervisor, Payroll, Benefits & HRIS**

***:

- This position supports the delivery of accurate and timely payroll and takes a lead in developing, maintaining and promoting the continuous improvement of the Human Resource Information System (ADP Workforce NOW).**RESPONSIBILITIES**:
**Payroll**
- Prepare hourly bi-weekly payroll according to predetermined schedule, while maintaining compliance with current legislation and collective agreement
- Collect information, calculate and process data input and management of payroll/timecards, including adjustments, stat holidays, special payments and grants;
- Ensure accurate collection and processing of day-to-day payroll updates including verifying new hires, pay rates, time off entitlements, terminations etc.
- Prepare Record of Employment forms, Verify Union Dues, Auto-vacation and other deductions;
- Produce and verifiy periodic payroll related reports; prepare manual cheques as needed
- Maintain accurate records of payroll transactions for audit purposes, maintain internal controls and strict confidentiality
- Support salary, semi-monthly payroll preparation during vacation coverage
- Support the preparation of all year-end reconciliations and requirements, and related reporting (T4, Taxable Benefits, Pensions, etc.)
- Prepare all Confirmation of Employment letters for front line staff
- Assist with pension and benefits administration (enrolments/updates/terminations)

**Human Resources Information System (ADP Workforce Now)**
- Maintain the Human Resource Information System (HRIS) with timely coordination of data collection, entry and management, ensuring accurate and complete data and maintain all electronic employee data
- Lead the continuous improvement of the HRIS and the use of HRIS to achieve efficiencies and better management of payroll and HR processes across the agency.
- Generate recurring reports and special reports as requested
- Provide basic interpretation of the Collective Agreement, Agency Policies and plan as it relates to payroll, benefits and pension.
- Assists to employee Payroll and HRIS inquiries and provide HRIS user support

**General**
- Work collaboratively with team members
- Mentor and supervise students and volunteers
- Attend agency staff meetings and training, team meetings and special events.
- Maintain optimal attendance at work.
- Work in compliance with all applicable regulations and laws
- Comply with all Macaulay policies, practices and quality standards.
- Work to further Macaulay’s mission, vision, values and strategic directions.
- Perform other tasks as delegated or assigned

**QUALIFICATIONS**:

- Bachelor Degree or Diploma in Human Resources, Accounting or related field (preferred)
- Payroll Compliance Practitioner (PCP) certification (preferred)
- Minimum 2 years of payroll experience and experience managing a HRIS
- HRIS and or payroll software experience (ADP Workforce Now preferred)
- Proven intermediate to advanced technical skills utilizing Microsoft Office Suite
- Experience working in a unionized environment and administering a collective agreement is an asset
- Strong organizational capabilities to manage multiple projects with the ability to multi task and prioritize effectively
- Proven ability to effectively develop, organize and maintain data management systems
- Ability to communicate effectively and clearly
- Demonstrates a high degree of initiative and problem solving with keen attention to details
- Highly skilled to manage confidentiality and privacy diplomatically
- Demonstrated ability to build and maintain effective work partnerships with colleagues of diverse backgrounds, abilities and identities
- Highly motivated to continually strive for excellent results including on-going improvements to work processes
- Able to work independently and within a team environment
- Acceptable Vulnerable Sector Police Reference Check

**SALARY**:Payroll and HRIS Administrator Pay Scale ($55,606 - $64,156 per annum) with Competitive Benefits Package (health & dental), Defined Pension plan, and paid time off entitlements (starting at 20 vacation days & 3 float days)

**THIS POSITION IS **_NOT_** WITHIN THE CUPE LOCAL 2563 BARGAINING UNIT.**

**INTERNAL APPLICATION PERIOD FOR CUPE LOCAL 2563 BARGAINING UNIT**:
October 8, 2024 - October 15, 2024

**DATE POSTED**:October 8, 2024

Macaulay Centres for Children values the diversity of people and communities and is committed to excellence and inclusion. We welcome qualified individuals who contribute to the diversity of our staff group.

Macaulay Centres for Children offers accommodation for applicants with disabilities in its recruitment process. If you are contacted by the agency regarding a career opportunity, please a



  • Toronto, Canada OCAD University Full time

    OCAD University acknowledges the ancestral territories of the Mississaugas of the Credit, the Haudenosaunee, the Anishinaabeg and the Huron-Wendat, who are the original owners and custodians of the land on which we work, stand and create._ OCAD University, Canada’s largest and oldest art and design university, is a vibrant community of bold, curious and...

  • Lead, Payroll

    4 weeks ago


    Toronto, Canada Women's College Hospital Full time

    Women's College Hospital (WCH) is an academic, ambulatory care hospital in Ontario with a focus on health for women, health equity and health system solutions. If you're ready to be part of a team that is revolutionizing the future of healthcare, then you will want to join an institution where the possibilities for innovation, new discovery and system...


  • Toronto, Canada CareRx Full time

    **About CareRx** CareRx is Canada’s leading provider of specialty pharmacy services to seniors. We serve more than 96,000 residents in over 1,600 seniors and other communities (long-term care homes, retirement homes, assisted living facilities, and group homes). We are a national organization with a large network of pharmacy fulfillment centres that...

  • HRis Administrator

    6 months ago


    Toronto, Canada Greater Toronto Airports Authority Full time

    The Greater Toronto Airports Authority (GTAA) is a unique and dynamic place to work, with a bold plan to make Toronto Pearson, Canada’s leading global hub airport, a global leader in airport performance, customer care and sustainability. Together with our partners, approximately 1,900 GTAA employees are working to create a next-generation airport by...

  • Payroll Administrator

    5 months ago


    Toronto, Canada Uniqlo Canada Full time

    **Job Title**:Payroll Administrator **Location**:Toronto, ON **Reporting to**: Human Resources Manager **About UNIQLO** UNIQLO is a brand of Fast Retailing Co. (FR), a global Japanese retail holding company that designs, manufactures and sells clothing under multiple brands including: GU, Theory, Helmut Lang, PLST (Plus T), COMPTOIR DES COTONNIERS,...


  • Toronto, Canada Spin Master Ltd Full time

    Are you a kid at heart looking to build a career with a leading global children's toy, entertainment and digital gaming company? At Spin Master, our unwavering commitment to open mindedness, integrity and innovation is a great part of what has made us an industry leader. How do we stay ahead of the pack? By hiring the best and brightest minds—and that’s...

  • Payroll Administrator

    6 months ago


    Toronto, Canada Kohl & Frisch Limited Full time

    Primary Role of This Position The Payroll Administrator is primarily responsible for assisting in the completion of the biweekly payroll for hourly and salaried staff. The Payroll Administrator will be responsible for ensuring that all employees are paid accurately and in a timely manner. Major Responsibilities + Follows daily and biweekly processes to...


  • Toronto, Ontario, Canada University of Toronto Full time

    Company Overview:The University of Toronto is a global centre of research and academic excellence at the heart of Canada's commercial and financial capital. We are committed to transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose: to create value for business and society.Job...


  • Toronto, Canada Auxly Cannabis Group Inc. Full time

    **People and Payroll Administrator** **Toronto, ON.** **About Auxly Cannabis Group Inc.** Auxly is an international cannabis company dedicated to bringing innovative, effective, and high-quality cannabis products to the medical, wellness and adult-use markets. Auxly's experienced team of industry first-movers and enterprising visionaries have secured a...

  • HRis Administrator

    6 months ago


    Toronto, Canada InnVest Hotels Full time

    **THE OPPORTUNITY**: HRIS ADMINISTRATOR REPORTS TO DIRECTOR, HUMAN RESOURCES **THE COMPANY**: With over 75 hotels in our portfolio, representing 18 internationally recognized hotel brands, InnVest is the largest independent owner of hotels in Canada. In addition, our management team oversees the day-to-day activities of almost 70 hotels also making InnVest...

  • HRis Manager

    7 days ago


    Toronto, Canada CBI Health Full time

    CBI Health is Canada’s leading community healthcare provider, and our passionate team is at the heart of what we do. Every day, our 13,000 staff make a meaningful difference in our clients’ lives as we live the core values that define us: heart, respect, reliability, teamwork and innovation. Along with mentoring and continuous learning opportunities to...


  • Toronto, Ontario, Canada Metroland Media Group Ltd. Full time

    Job Title: Payroll and HR AdministratorJob Summary: We are seeking a highly skilled Payroll and HR Administrator to join our team at Metroland Media Group Ltd. The successful candidate will be responsible for processing weekly and bi-weekly divisional payrolls, managing payroll tax remittances, and supporting various HR activities.Key...


  • Toronto, Canada Metroland Media Group Ltd. Full time

    Job DescriptionTHE OPPORTUNITYWe are looking for a Payroll and HR Administrator to join the People and Culture team.This is an exciting role as we looking for someone who has a passion and experience with payroll, but also wants to continue their growth and development by supporting various HR activities.  The successful incumbent will work with a...


  • Toronto, Canada Teknion LTD Full time

    The Benefits & HRIS Administrator is accountable for the administration of Group Benefit Program. In addition, they will be the key resource for maintenance of the Ultipro (UKG) HRIS system. **What does this role do?** **Benefits Administration** - Ensure that all employees are accurately enrolled in the benefits programs through the maintenance of...


  • Toronto, Canada KEV Group Full time

    **About KEV**: KEV Group is an enterprise SaaS company that provides an all-in-one activity fund management solution for K-12 schools. By seamlessly integrating and automating all fee management processes, the SchoolCash platform provides real-time visibility and control over how districts and schools create, collect, manage, track, and reconcile these...

  • HRis Specialist

    5 months ago


    Toronto, Canada Grant Thornton Full time

    **Who we are** You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...

  • Payroll System Analyst

    3 months ago


    Toronto, Canada Michael Garron Hospital Full time

    **OVERVIEW** Reporting to the Manager, Payroll and as part of the HRIS implementation project team, the Payroll Systems Analyst will provide support through each phase of our HRIS systems implementation project, by leveraging their expertise in the administration of the day-to-day operations as it relates to payroll processing. This role will be...

  • HR Coordinator

    2 months ago


    Toronto, Canada University of Toronto Full time

    **Date Posted**:10/10/2024 **Req ID**: 40120 **Faculty/Division**: School of Management **Department**: Joseph L. Rotman School of Management **Campus**: St. George (Downtown Toronto) **Description**: **About us**: The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of...


  • Greater Toronto Area, Canada fgf brands Full time

    **Job Description**: **HRIS Data Administrator**: **We’re a naan traditional company** **Summary** This role supports the data entry, control, maintenance and analytics for the T&D department. This includes new hires’ onboarding data, digital offer data, time & attendance and team members’ personal and employment information. We are looking for a...


  • Toronto, Canada Lifemark Health Group Full time

    **Bilingual Payroll Administrator - Full Time** ** *Must be fluent in French** - Reporting to the Payroll Supervisor, you will assist the team in providing support for 5000+ team members across Canada by implementing best practices and processes. You will be part of a collaborative Payroll, Finance and HR team that are passionate about providing a positive...