Administrative Assistant

6 months ago

Toronto, Canada Canada ICI Capital Corporation Full time

Located in **Toronto, Ontario**, the **Administrative Assistant **is responsible for supporting the Canada ICI Toronto office operations and administration functions.

This position is a permanent, **full-time** role that will report to the Managing Partner in Toronto, Ontario.

**This Position Offers**
- Competitive annual salary plus bonus
- Comprehensive benefits package including extended health care (with paramedical coverage), dental, health spending account, Employee & Family Assistance Program as well as life & disability insurance
- Educational Assistance Program - we encourage our employees to take courses that will have a meaningful impact and will align with their role at Canada ICI.
- Employee Referral Program.

**Responsibilities**
- Oversee and support all administrative duties and procedures to ensure smooth office operations;
- Executive assistance provided to the managing partner, coordinating various corporate initiatives;
- Manage and upkeep the managing partner’s Microsoft Outlook inbox;
- Perform receptionist duties including greeting visitors, answering incoming phone calls, offering guests coffee or water, and delivering excellent customer service to our clients;
- Provide administrative assistance to the leadership team;
- Receive and sort incoming/outgoing mail and deliveries;
- Participate actively in the planning and execution of company lunches and events;
- Review and approve office supply acquisitions, manage office and janitorial supplies inventory, and place orders and maintenance calls as necessary;
- Identify opportunities and assist with designing and implementing office management policy and process improvements;
- General housekeeping duties such as keeping the office in a clean and organized state, identifying items that need to be filed or put away, and notifying the building’s maintenance staff of cleaning issues.
- Deposit cheques for fees, fee summaries for review by the Mortgage Origination team; and preparation of commitment letters.
- Prepare expense reports for management team members as required;
- Design, implement and maintain filing systems;
- Organize and manage all project-related documentation, information, and folders;
- Maintain calendars, coordinate meetings, appointments, and book boardrooms;
- Make travel and accommodation arrangements;

**Education & Skills**
- Minimum of three (3) years of experience in office administration is required;
- Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, OneNote, Outlook, and PowerPoint;
- Experience managing Microsoft Outlook inboxes is an asset;
- Strong time management, organizational, and planning skills;
- Ability to multitask and prioritize work;
- Ability to type fast and accurately, with consistent formatting, proper grammar and spelling;
- Exceptional attention to detail, problem-solving, and analytical skills;
- Excellent communication skills in the English language, both written and verbal;
- Strong interpersonal skills;
- Ability to work under pressure, and ensure all tasks are completed on time and within company policy and procedures;
- Handle sensitive information with the highest degree of integrity and confidentiality;
- Strong team spirit and ability to work in collaboration with all members of the business;

**About Canada ICI**

Canada ICI is the country's leading commercial real estate finance firm, annually arranging financing in excess of $6.9 Billion through its offices in Toronto, Vancouver, Montréal, Calgary, Edmonton, Ottawa, and Winnipeg. Our proven track record, extensive market knowledge, and ability to creatively bring quality deals together have made us a trusted advisor for some of Canada's most active real estate owners.

**Want to Learn More?**

While we thank all applicants for their interest, only those individuals selected for an interview will be contacted.

Please visit our careers page to see more job opportunities.

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