Purchasing and Process Improvement Coordinator

3 weeks ago

Vaughan, Canada Ontario Excavac Full time

**Job Summary**: Reporting to the CFO, this role will be responsible for the procurement and monitoring of supplies, equipment, and services for the day-to-day operations of OE Utility Services. The focus will be on the “Five Rights”- to get the “**right** material, at the **right** time, to the **right**place, in the **right** quantity, at the **right** cost. Responsibilities include effective sourcing and ordering of materials, parts and supplies, order tracking, optimizing and controlling inventory levels using lean and visual workplace tools and issuing parts/tools to field employees as required.

**Key Responsibilities**
- Purchase goods and services that meet quality, specification and delivery requirements at the lowest overall cost for the company, while concurrently maintaining and building strategic relationships with key suppliers.
- Optimize the replenishment process through VMI, Kanban and visual controls to identify reorder points and maintain required inventory levels.
- Track and manage the process from specification setting, order to delivery and communicate with suppliers for delivery issues, damages, price and other related discrepancies.
- Continuously improve and maximize processes to facilitate effective materials, parts and service sourcing, clear identification and location of inventory, visual-based monitoring of inventory consumption and quantities.
- Maintain Service/Contract Agreements: renewals, changes to services, etc.

**Core Competencies**
- Result Focus
- Problem Solving
- Accountability and Dependability
- Creative and Innovative Thinking
- Decision making and Judgement
- Ethics and Integrity
- Time Management
- Mathematical Reasoning
- Communication
- Team Work
- Quality Orientation
- Development and Continual Learning

**Job Duties**
- Learns and understands needs of the business
- Build simple but effective visual inventory management, control and ordering processes, using visual tools, analyze daily supply levels to anticipate inventory problems and shortages.
- Process purchase orders according to purchasing policies and procedures.
- Source and negotiate with vendors for delivery of supplies and services.
- Maintain vendor database and track vendor performance against establish metrics.
- Using visual workplace, VMI and Kanban, maintain inventory levels of supplies, equipment and material, and work with functions for materials and parts replenishment.
- Manage 3rd party services, eg: office equipment repair, cleaners, uniforms, etc.
- Maintain company telephone/cell phone plan and inventory of telephone/cell phones.
- Maintain agreements with disposal facilities, track/purchase tickets and reconcile invoices.
- Maintain and update the Company SDS records and ensure a SDS is received for all deliveries of regulated products and/or hazardous materials.
- Identify and act on discrepancies between shipments and orders, working with Accounts Payable towards resolution.
- Assist with reconciliation of procurement transactions and maintain supporting documentation, such as order confirmation, invoices and other receiving documents.
- Follows up on delivery variances, quality issues and resolves them on a timely basis, working with accounting personnel
- Compile data and prepare reports to be used for cost-saving initiatives.
- Communicate all delays or variances of inbound supplies to the appropriate parties.
- Operate within an annual budget.
- Other related duties as required or assigned.

**Requirements**:

- Post-secondary education in purchasing, inventory control or supply chain management is preferred
- Practical hands-on experience with a variety of supply chain competencies including but not limited to: Lean visual workplace, demand pull systems, kanban, inventory control and analysis, VMI, safety stock, etc. is preferred
- High level of proficiency with Microsoft Office suite.
- ERP experience.
- Effective attention to detail and a high degree of accuracy.
- Sound planning, prioritization, and execution skills with the ability to assess the needs of the business and implement the best solutions

**Work Conditions**
- Some travel within the GTA may be required.
- Able to physically inspect company property and assets.
- Ability to lift up to 40 lbs. unassisted.
- May be required to wear PPE (Hard hat, safety shoes, safety glasses)
- Manual dexterity required to use desktop computer and peripherals
- Overtime as required

**Job Types**: Full-time, Permanent

**Salary**: $70,000.00-$80,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- AEC / DEP or Skilled Trade Certificate (required)

**Experience**:

- purchasi

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