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Ar/ap Clerk

4 months ago

Vancouver, Canada Watari Counselling-and Support Services Full time

**Organization name**:Watari Counselling & Support Services

**Location**:Vancouver, British Columbia

**Job opening**:AR/AP Clerk

**Reports to**:Finance Director

**Working hours**:Part-time (17.5 hours per week)

**Pay**:$28.00 an hour

**Internal-external posting**

**Job description**

Reporting to the Finance Director, this position oversees the processing, entry, and payments of accounts payables and accounts receivables for the organization. The successful applicant will help ensure that processing and payment occur in a timely manner and maintain all accounts payable and accounts receivable records. The successful applicant will also manage the inflow of work.

**Duties and responsibilities**:
Processing of payables:

- Receiving invoices and expense claims, checking for completion and correctness
- Entering/posting invoices into accounting software
- Reconciling vendor accounts as necessary
- Collating backup documents and reports for high-volume cheque or electronic runs
- Ensuring that cheques or electronic payments are fully and correctly authorized by management
- Establishing and maintaining the process for the senior management team in signing cheques or processing electronic payments
- Distributing cheques in a prompt and efficient manner
- Maintaining filing and records for all paid invoices using a paperless system
- Communicating with Watari staff and vendors to ensure smooth processing
- Assisting with payables requirements for interim and year-end audit processes
- Performing other duties as assigned

Processing of receivables:

- Receiving revenue reports
- Entering revenue and bank information into accounting software
- Maintaining filing and records for related revenue reports and bank reconciliations
- Processing and distribution of accounts receivable invoices, credits
- Processing accounts receivable payments and making bank deposits
- Maintaining filing and records of invoices and payments
- Understands and supports the key performance indicators for the finance function
- Performing other duties as assigned

**Skills and requirements**:

- College/diploma/vocational level education plus a minimum of two (2) years accounts payables and/or receivables experience or an equivalent combination of education and experience is acceptable.
- Strong computer skills are essential (e.g. intermediate to advanced Microsoft Office suite proficiency - particularly Microsoft Excel)
- Experience with using Quickbooks Online
- Able to handle changing priorities and multi-tasking in a fast-paced environment
- Experience working in a non-profit organization is an asset
- Fluent in English communication both verbal and written
- Excellent interpersonal, teamwork, customer service, and communication skills
- Excellent organizational and time management skills and detail oriented
- Demonstrated ability to work independently and collaboratively as a team member with minimum supervision.
- Experience with “paperless” software/systems is an asset
- Successful criminal record check (updated every 5 years)

If you believe that you have the above-named skills and abilities, please forward your resume and cover letter to:
**Dacia Norman**

**Finance Director**

**Closing date**: June 16,, 2023 at 6:00 pm.

**Watari is an equal opportunity employer, Indigenous applicants, people of color, all genders, LGBTQ2S+, and persons with disabilities are encouraged to apply.** **Thank you to all applicants in advance, only those who are short-listed will be contacted.**

**Facilitating positive change in our community**

**Job Types**: Part-time, Fixed term contract
Contract length: 1 month
Part-time hours: 17.5 per week

**Salary**: $28.00 per hour

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Accounts receivable: 2 years (preferred)
- Accounts payable: 2 years (preferred)
- QuickBooks: 1 year (preferred)
- Microsoft Excel: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person