Receptionist/administrative Assistant
4 months ago
Office Duties
- Perform receptionist duties including greeting visitors, answering incoming phone calls, and delivering excellent customer service to our clients
- Receive and sort incoming/outgoing mail and deliveries
- Review and approve office supply acquisitions, manage office and janitorial supplies inventory, place orders and maintenance calls as necessary
- Identify opportunities and assist with designing and implementing office management policy and process improvements
- _Other duties may be assigned as required._
Administrative Duties
- Maintain filing systems
- Organize and manage all project related documentation, information, and folders.
- Maintain calendars and coordinate schedules.
- Prepare reports for management team members as required
- _Other duties may be assigned as required._
**Business Equipment and Computer Applications**
- MS Windows
- Database software
- Accounting software
**Area of Specialization**
- Reports and records
- Invoices
- Correspondence
**Specific Skills**
- Type and proofread correspondence, forms and other documents
- Schedule and confirm appointments
- Greet people and direct them to contacts or service areas
- Determine and establish office procedures and routines
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Maintain manual and computerized information filing systems
**Security and Safety**
- Criminal record check
**Work Conditions and Physical Capabilities**
- Repetitive tasks
- Attention to detail
**Personal Suitability**
- Flexibility
- Accurate
- Team player
- Excellent oral communication
- Excellent written communication
- Client focus
- Reliability
- Organized
**Job Types**: Permanent, Full-time
**Salary**: $16.00 - $25.00 per hour
**Benefits**:
- Extended health care
- On-site parking
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
**Experience**:
- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)
**Language**:
- English (required)
Work remotely:
- No
**Salary**: $16.00-$25.00 per hour
Expected hours: 40 per week
**Benefits**:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
Schedule:
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Work Location: In person
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