Administrative Lead

5 months ago

Ottawa, Canada Bayshore HealthCare Full time

The Administrative Lead is responsible for overseeing the daily operations of reception and front of house at Greystone TCU, ensuring that staff perform their duties in an appropriate manner and that visitors are aware and follow the appropriate infection prevention and control protocols. The Administrative Lead has supervisory responsibilities of all receptionists as well as Screeners as well as oversees the ordering of office supplies, refreshments and other related items.

DUTIES AND RESPONSIBILITIES
- Oversee and manage receptionists and screeners
- Ensures front of house is well-maintained and ensure all employees and visitors are appropriately screened and comply with all IPAC procedures
- Field complaints and address concerns from stakeholders, visitors
- Participate in the recruitment and training of new employees
- Purchase, and distribute office supplies, maintain requests and packing slips as required
- Maintain coffee and other refreshment orders and ensure items are delivered in a timely manner
- Create, organize and maintain schedule for employees at reception
- Administer and process all petty cash transactions, maintain petty cash float, prepares reimbursement claims as required
- Liaise with and manage vendors as required
- Prepares employee ID badges for new hires
- Maintain keys and track access to various locations within the building
- Oversees in and outgoing mail and courier packages
- Maintain screening and IPAC documentation as required
- Perform other duties as assigned

Job Qualification

**Education**

Minimum - Secondary School Diploma; completion of a administrative training program is preferred.

**Experience**

A minimum of two years recent experience as a admin lead in an office setting.

**Other Skills and Abilities**

Exceptional interpersonal skills and ability to work independently and as part of a team; demonstrated ability and competency with respect to keyboarding, Windows software, multi-line telephone systems and standard office equipment; ability to speak, read and write English fluently as well as French in Branch Offices that provide service to French-speaking clients; strong commitment to continual learning.

Bayshore is committed to a high quality and safe environment for both our staff and clients/patients. Dependent upon Provincial government regulations, and the position being applied for, new hires may be required to provide proof of vaccination against illnesses such as COVID-19, Hepatitis, Seasonal Flu etc. Please speak with the recruiter for Provincial and/or position specific requirements. Medical exemptions or any other kinds of requested exemptions based upon Human Rights Code will be considered on a case-by-case basis.

“At Bayshore Healthcare, our commitment to Equity, Diversity & Inclusion is our strength. This is how we bring our vision of being the difference in the lives of those we care for, work with and in our communities. We have a great sense of pride in creating a culture of belonging, where individual differences are embraced and celebrated, through programs, resources and policies that support each individuals purpose, potential and wellbeing.”

Bayshore operates in accordance with the Accessibility for Ontarians with Disabilities Act, and applicable Provincial Human Rights Codes.

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