IT Project

**Job Description**:
**IT Project & Portfolio Management Specialist**

**Competition Number**:24/216

**Posting Scope**:Internal / External

**Posted Date**:September 19, 2024

**Closing Date**:October 10, 2024, 4:30 PM PST

**Department**:Information Technology

**Posting Type**: Temporary - up to 11 months

**Work schedule**:Monday to Friday ( 35 hour work week)

**Salary**:$ 58.40 per hour, Pay Grade 18

**Job Code**:4418

**Employee Group**:This is a CUPE Local 50 position

**Number of Vacancies**:1

Victoria is a vibrant, diverse, and sustainably focused capital city which prioritizes human well-being and the environment, and whose community feels valued, heard, and understood. We offer a modern hybrid working environment with cutting-edge tools and are keen to attract creative solution-oriented talent who are passionate about delivering value to the City of Victoria.

**Work from Home**

**POSITION FUNCTION**

Lead, plan, and monitor the portfolio of Information Technology projects in a multi-stakeholder environment. Use both traditional and AGILE methods/tools to engage participants, develop concrete outcomes, and track to completion while managing budget and resource capacity.

**KEY DUTIES**

Act as a Project and Portfolio Management Specialist for Information Technology projects. Research and analyse the needs of various projects and recommend Project and Portfolio Management solutions to Management. Analyse, prioritize, and curate the backlog of projects, and keep the approved project list as mínimal and current as possible.

Oversee the consistency and viability of new additions to the project backlog to ensure there are no contradictions or overlaps with other backlog items, work already in progress, or infrastructure already in place. Communicate to stakeholders when criteria for inclusion into the backlog is not met, or when items need to be removed.

Provide project guidance and advice to departments. Facilitate project meetings and workshops. Communicate project status and outcomes through presentations and workshops. Represent the department on all corporate projects and committees as required. Regularly track project progress against key milestones and recommend interventions and opportunities when required.

Perform related duties where qualified.

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**INDEPENDENCE**

Work is generated by annual objectives and budget and end user requests.

Work is reviewed through regular reports to Manager.

Issues such as major expenditures, system changes and resource/policy matters are discussed with Manager with recommendations.

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**WORKING CONDITIONS**

**Physical Effort**:
Sit with arms unsupported while keyboarding. (often)

**Mental Effort**:
Meet multiple project deadlines with conflicting priorities. (often)

Long periods of intense concentration while preparing reports, recommendations, and tracking budget. (often)

**Visual/Auditory Effort**:
Focus on a variety of source data and computer for long periods. (often)

**Work Environment**:
Office

**KEY SKILLS AND ABILITIES**

Proficient in several web-based Project Management and Development solutions.

Interpret related policies and regulations.

Maintain accurate project and portfolio records.

Establish and maintain effective working relationships.

Prepare and present reports and training sessions.

Deal effectively with outside agencies and vendors.

Organize and prioritize the work of others.

Manage conflicting priorities with limited resources.

Summarize portfolio-level progress and roadmaps to Management.

**QUALIFICATIONS**

**Formal Education, Training and Occupational Certification**:
Undergraduate degree in Computer Science or a related field. (4 years)

Masters Certificate in Business Analysis or equivalent (126 hours)

Project Management Institute Project Management Professional (PMP) or equivalent. (35 hours)

**Experience**:
5 years of related experience including Information Technology experience, or an equivalent combination of education and experience.

**OTHER**:
May be requested to substitute in a more senior position.