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Operations Coordinator, Indigenous Initiatives

4 months ago

Red Deer, Canada Red Deer Polytechnic Full time

Position Information

**Position Title**
- Operations Coordinator, Indigenous Initiatives**Position Summary**Position Responsibilities**

**Operations**
- Contributes to the annual operational planning process
- Facilitates the integration and alignment of plans and planning activities.
- Runs administrative and financial reports that provide the Division with direction and guidance for planning and decision-making purposes
- Collects and analyzes financial, service, and other data, and makes recommendations for operational decision making
- Leads the coordination of special events as required by the Division, which includes booking facilities, catering, scheduling participants, etc.
- Prepares correspondence, documents, and communications on behalf of the Director.
- Provides support to Divisional meetings by providing all aspects of meeting logistic support
- Ensures the schedule of appointments and meetings for the Director is kept up to date
- Completes travel arrangements

**Programming and Projects**
- Coordinates projects and strategic initiatives as required, by providing project management support and expertise
- Prepares and distributes related written documentation including, project plans, scheduling updates and revisions, proposals, business cases/plans, agenda packages, minutes, etc.
- Ensures project milestones are being met according to timelines
- Identifies issues and solutions while providing advice on project progression
- Acts as liaison with committees and task groups collaborating with faculty and staff to ensure project success
- Collaborates with Director and Indigenous Student Success Coordinator on timetabling and planning various events for students, staff, faculty, and community members.
- Sets up and monitors registration for events
- Coordinates multiple schedules of facilitators and participants involved in the programs planned

**Budget Monitoring**
- Monitors operating and personnel budgets for the Division
- Ensures reconciliation of VISA statements and prepares expense claims in accordance with polytechnic policies
- Assembles information and data to analyze current budgets for year-end projections
- Analyzes budget reports to ensure accuracy and to forecast future expenditures and/or savings and to identify and recommend potential operational changes to improve efficiency and effectiveness of Divisional operations

**Required Qualifications**
- Four (4) year undergraduate degree, or three (3) year undergraduate degree plus one full additional year of university in a related program representing four years of study or equivalent in Business Administration or related field.
- Over Three years up to 5 Years related experience
- Ability to work in a dynamic, ever-changing, fast-paced environment with multiple demands, competing priorities and numerous deadlines
- Ability to use and interpret complex data to accurately advise and inform decision makers
- Excellent interpersonal, relationship building, team building, and conflict resolution skills
- Ability to exercise good judgement and discretion, and maintain confidentiality
- Effective organizational, time management, and planning skills
- Excellent oral, written, and technical skills
- Proven ability to determine priorities, be self-directed, and work with mínimal supervision
- Previous relevant experience working with an executive office team (senior administrators) ensuring confidentiality, integrity, diplomacy, professionalism, and tact at all times
- High level of expertise in all areas of modern office practice and procedures

**Preferred Qualifications**
- Knowledge and awareness of the operation of a post-secondary institution is preferred
- Project management experience is preferred
- Ability to champion and lead change; a proactive, collaborative, results-oriented style
- Event planning experience

**Salary or Hourly?**
- Salary**Salary**
- $34.08 - $39.87 hourly**Benefits and Compensation Information**
- Red Deer Polytechnic offers a comprehensive benefits package including extended health and dental care through Blue Cross, access to a health spending account, pension plan, Employee & Family Assistance Program, generous vacation allotments, credit tuition waivers and opportunities for professional development funding. Additional time off due to Institution closures between Christmas and New Year general holidays.
- Eligibility to access the above mentioned benefits dependent upon the AUPE Collective Agreement and related RDP policies**About Red Deer Polytechnic**
- Focused on advancing the economic and social priorities of Alberta,
- **Red Deer Polytechnic** (RDP) provides more than 80 industry-relevant programs within a breadth of credentials to approximately 6,300 credit and apprenticeship students and 3,400+ learners with Extended Education programming. With modern teaching and learning spaces, and state-of-the-art research and innovation centres in advanced manufacturing and energy innovation, the Polytech