Administrative Assistant, Transformation

6 months ago

Vancouver, Canada Doctors of BC Full time

**THE JOB**:Administrative Assistant, Transformation Partnerships**

The starting salary range falls within the minimum to mid-point of the salary range.

Starting Salary Range: $45,037 - $56,297

Reporting to the Manager, Transformation Partnerships, the Administrative Assistant, Transformation Partnerships is responsible for providing administrative support to the Manager and the Transformation Partner team. Responsibilities include scheduling, supporting local, regional and provincial meetings (including development of agendas and minutes or summaries), processing invoices and contracts, as well as basic information management and communication.

**WHAT SUCCESS LOOKS LIKE**

**Building Relationships (B)**:

- Establishes and maintains relationships with peers and contacts with access to information and to key business partners
- Seeks and shares information and advice on how to get things done and who to involve

**Communication for Results (B)**:

- Converses with, and writes to, peers in ways that support transactional and administrative activities
- Explains the immediate context of the situation, asks questions with follow-ups, and solicits advice prior to taking action

**Initiative (I)**:

- Seeks out new challenges that require low to occasionally moderate risk taking and receives authorization from manager prior to acting
- Determines the resources, team support, and technical needs necessary to enable success and procures them
- Keeps responding to the challenge in spite of obstacles and setbacks

**Problem Solving (B)**:

- Solicits input in gathering data that help identify and differentiate the symptoms and root causes of defined problems.
- Suggests alternative approaches that meet the needs of the organization, the situation, and those involved.
- Resolves problems and escalates issues with suggestions for further investigation and options for consideration as required.

**Thoroughness (B)**
- Follows and adheres to organizational systems that result in multiple routine yet critical activities to be identified and completed on time.
- Renegotiates priorities as necessary.
- Solicits feedback on performance in new tasks.
- Sets improvement standards to reduce errors, omissions, and oversights.

**Doctors of BC Team Member**:
Approaches work with a collaborative spirit recognizing we are better together. Embraces change, provides excellence in service and is accountable for their results and helping others achieve theirs. Does the right thing, not the easy thing. Speaks openly and honestly to tackle tough challenges and enrich relationships. Balances hard work with fun and is genuinely friendly and committed to other’s wellbeing.

**WHAT YOU BRING**
- High school graduation and some related work experience; or an equivalent level of related work experience, education and/or training may also be considered.
- Excellent writing skills and proven ability to develop clear, concise and comprehensive written communication.
- Excellent judgment in setting priorities, identifying issues and determining action required when working under pressure and deadlines.
- Superior interpersonal, oral communication and relationship management skills.
- Adept at balancing concurrent tasks and projects, as well as working with staff and key partners internally and externally in a coordinated manner.
- Proven ability to respond to a wide variety of issues and deal with unclear situations and conflicting demands, and to seek leadership direction and support with priority setting when needed.
- Excellent computer skills using Word, PowerPoint, Outlook and Excel.
- Demonstrated ability to work independently and as a member of the team.

**_Doctors of BC thanks all applicants; however, only those selected for an interview will be notified._**
- Doctors of BC celebrates diversity, challenges inequality and is committed to sustaining an inclusive and diverse community. We do not discriminate against any applicant regardless of age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, socio-economic background, political beliefs and affiliations, family circumstances or other irrelevant distinction_.

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