Legal Contract Specialist

1 week ago

Aurora, Canada JANA Corporation Full time

**LEGAL CONTRACT SPECIALIST**

JANA is looking for a dedicated, detail-oriented and driven individual to join our Finance Team as a Legal Contract Specialist. JANA's Legal Contract Specialist works cross-functionally with JANA’s Sales, HR, Finance and IP teams, helping to keep processes moving and taking ownership of the entirety of JANA’s contract pipeline and repository. The incumbent should be a self-motivated individual with excellent verbal and written communication skills who takes pride in being detail-oriented.

JANA has a progressive culture of personal and professional growth. With a vested interest in each employee’s professional growth and continuous improvement as an individual, JANA supports professional development, continuous education, industry participation and technical accreditations. Other Perks that come with joining JANA’s Team include:

- High-energy Collaborative Environment: JANA combines the energy of a start-up software organization with the discipline of a precision engineering firm.
- Regular Social Events: Join the entire JANA Team for fun Social Events like our Weekly Kahoot and Beer Club, Annual Birthday Bonspiel, Ice Cream Parties, Holiday events, Cinco de Mayoeven an Easter Egg Hunt
- Best-in-Class Benefits: JANA offers all employees a comprehensive benefits package including Medical, Dental, Vision, Life Insurance, Disability coverage, as well as our great Wellness Benefit
- Giving Back: JANA is dedicated to giving back to our community in various ways. Every year we hold an annual food drive for the Aurora Foodbank and have become one of their top contributors
- JANA promotes a healthy work-life balance: Through our comprehensive vacation program, floater days, and a hybrid work environment (combination of in-office and work-from-home), JANA employees are able to take time to rest and rejuvenate

**Responsibilities**:

- Reports to the Chief Financial Officer
- Facilitates the review and negotiation of business-critical client contracts.
- Independently drafts, prepares and files non-disclosure agreements and vendor contracts.
- Monitors and researches changes in federal, provincial and local employment, benefits, compliance and compensation laws and regulations.
- Maintain compliance, filings, minute books and maintenance of JANA group of companies.
- Maintain and optimize insurance coverages and risk mitigation policies.
- Collaborates with JANA’s HR and security teams on the documentation of key corporate policies.
- Maintenance of corporate records, contracts and policies.
- Engages with external legal counsel as required.
- Manages JANA’s phantom stock option plan.
- Assists with regulatory compliance initiatives, including initiatives relating to data privacy and security.
- Coordinates JANA’s IP Committee for copyright, trademarks & trade secrets, including reviewing client reports for IP.
- Produces and distributes documents, ensuring security and confidentiality of information.
- Responds to internal/external inquiries concerning legal and regulatory issues.

Required Skills & Experience
- Undergraduate Degree in Law, Business, or Management
- Completion of Legal Assistant, Law Clerk or Paralegal certification, Licensed Paralegal preferred
- 5+ years legal administration experience in a corporate or labour practice
- Thorough knowledge of legal best practices and corporate compliance requirements in a corporate environment
- Experience with preparation of legal documents, contracts, agreements, records and file systems, and legal administrative practices, with strong attention to detail
- Demonstrated ability to research/investigate issues and resolve problems
- Ability to influence cross-functional teams without formal authority
- Ability to work independently with strong follow up skills
- Develops and leverages relationships with stakeholders to stretch and impact the business
- Clearly articulates ideas, opinions and information so that the intended purpose is achieved and the needs of the audience are met
- Highly proficient in the Microsoft Office Suite

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