HR Executive Assistant
1 month ago
Canada, Manitoba, Winnipeg
Applications due: 12 Nov, 2024
**Job Synopsis**
The Executive Assistant (EA) works closely with and reports to the Senior Director of Human Resources for MCC Canada. The position will provide administrative support, resources, and assist in coordination of long-term HR projects. The EA must ensure a high standard of communication with the various people and groups that relate to the Director of HR office and maintain a high standard of organization for projects and systems, including workflow management for Senior Director of Human Resources’ office. The Executive Assistant will also support the Senior Director of Human Resources with research, budget and report preparation, and other duties assigned by the Senior Director of Human Resources.
**Job Details**
Salaried Employee -Full Time at 1 FTE
**Qualifications**
**Essential**:
- Relevant bachelor’s degree plus 0-2 years of related experience, or a Business Diploma plus 5-7 years of equivalent experience in a senior Administrative Assistant role.
- Strong written communication skills and sensitivity to the complexities of cross-cultural communication.
- Organization and time management skills to prioritize, track and move simultaneous projects to meet deadlines; ability to accurately attend to details.
- Experience managing multiple time-sensitive projects or responsibilities.
- Ability to deal with confidential information in an appropriate and professional manner.
- Demonstrated initiative with the ability to work without direct supervision and to deal with situations and issues persistently and pro-actively.
- Willing and available to maintain a flexible schedule with potential overtime work, particularly before and during meetings.
- Police record check.
**Preferred**:
- Proficiency in French or Spanish.
- Cross-cultural or international work experience; awareness of the complexities of working in multiple legal systems.
**Key Responsibilities**
**Major Responsibilities**:
60% Administrative support for Senior Director of Human Resources
20% Reporting, research, and budget support
20% Administrative support for HR Networks
- Ensure that the Gospel of Jesus Christ is exemplified in the performance of all job responsibilities and through personal example.
- Model nonviolent peacemaking through daily interactions with staff and the public.
- Participate in a local church and gatherings, being willing to use their gifts within the local faith community.
**60% Administrative support for Senior Director of Human Resources**
- Manage incoming communication to the Senior Director of Human Resources, responding when appropriate. Organize communications and alert Senior Director of Human Resource to unusual circumstances or urgent communications that require the Senior Director’s intervention.
- Scheduling and organizing meetings. Maintain the daily schedule for the Senior Director of Human Resource and assist with workflow by identifying significant upcoming events and preparations required.
- Organize recurring meetings (in person and virtual) as required by the Senior Director of Human Resource. This includes planning meeting logistics, gathering, and distributing meeting materials, and taking and distributing minutes.
- Attend meetings and assist with assigned projects.
- Provide administrative support for case management and MCC Speak Up Service including ensuring documents are properly filed per confidentiality requirements.
- Work with the Senior Director of Human Resources to connect and resource MCCC provincial offices, including maintaining current human resource materials, procedural manuals, etc.
- Collaborate with the MCC US Human Resources Assistant on overall delegation of IP admin support projects.
- Track overtime/long days and travel time for the Senior Director of Human Resources. Maintain regular contact with the Senior Director of Human Resources during travel. Maintain essential functions during Senior Director’s absence.
**20% Reporting, research, budget support**
- Manage administrative functions related to the Senior Director of Human Resources’ office: word processing, filing and record keeping, invoices, expense claims, preparing reports, budgets, and presentations.
- Assist the Senior Director of Human Resources in creating and developing HR reports for HR network meetings, IP meetings and board meetings.
- Follow MCC Financial Services (FS) requirements and respond to questions about HR invoices, payment requests, and credit card charges as directed.
- Support Senior Director of Human Resources in creating PowerPoints, excel sheets and other presentation materials
**20% Administrative support for HR Networks**
- Assist Senior Director of Human Resources with organizing and implementing various HR projects.
- Scheduling, files organization, minutes for various HR Networks in collaboration with other HR administrative assistance.
- Maintain HR Omnia page
- Responsible for the document
-
Executive Assistant 2
5 months ago
Winnipeg, Canada City of Winnipeg Full timeWorking under general supervision you will provide executive administrative support to the Director of Human Resource Services & Equity Office. HR Services (HR) is the people division of the City of Winnipeg, with almost 150 HR staff serving the city in 8 corporate HR divisions as well as 8 HR generalist department teams across the city. We support a...
-
HR Assistant
6 months ago
Winnipeg, Canada Pan Am Clinic Full time1.0 EFT, 1 year term Working closely with the HR Coordinator, the HR Assistant will assist in all functions of Human Resources, including providing administrative support, recruitment and hiring, orientation, onboarding, labour and employee relations, statistics and HR metrics, and other administrative functions within the HR program at a busy community...
-
HR Assistant
5 months ago
Winnipeg, Canada Primal Contracting Ltd. Full time**Responsibilities**: - Support all internal and external HR-related inquiries or requests. - Maintain digital and electronic records of employees. - Serve as point of contact with benefit vendors and administrators. - Maintain calendars of the HR management team. - Oversee the completion of compensation and benefit documentation. - Assist with performance...
-
HR Admin Assistant
5 months ago
Winnipeg, Canada Paterson GlobalFoods Full timeWe are looking for a hardworking and reliable HR administrative assistant to join our ambitious Human Resources dream team! If you are passionate about HR operations and you would like to give your contribution in creating a great company culture, this is the right position for you. Your job will be to provide support the work of HR department by...
-
HR Coordinator
2 months ago
Winnipeg, Canada Glacier Farm Media Full timeGlacier FarmMedia (“GFM”) is a dynamic company in the Canadian agriculture industry that connects with farmers through a variety of regional and specialty media franchises, a listings marketplace for the sale of farm equipment, leading industry events like Ag in Motion and Canada’s Outdoor Farm Show and customized offerings for Weather and Market...
-
HR Assistant
1 month ago
Winnipeg, Canada TIM HORTONS Full time**Job Overview** **Duties** - Assist with the recruitment process by posting job openings, screening resumes, and scheduling interviews. - Maintain and update employee records in Clearview system. - Support onboarding processes for new hires, including preparing documentation and conducting orientation sessions. - Facilitate training development initiatives...
-
HR Integration Specialist
1 month ago
Winnipeg, Manitoba, Canada People Corporation Full timeJob Title: HR Integration ManagerWe are seeking an experienced HR Integration Manager to join our team at People Corporation. As a key member of our organization, you will play a critical role in assessing, planning, coordinating, developing, executing, and reporting all aspects of HR during the due diligence, onboarding, and integration of new and legacy...
-
HR Generalist
3 weeks ago
Winnipeg, Manitoba, Canada Randstad Canada Full timeWe are seeking an experienced HR Manager/People and Culture Manager to join our team at Randstad Winnipeg.This role will support employees across multiple provinces and directly report to the CEO of the company. The ideal candidate will have previous HR Management experience, preferably in a unionized work environment, and a Bachelor’s degree in HR or...
-
HR Supervisor
1 week ago
Winnipeg, Canada Maple Leaf Foods Full time**The Opportunity**: Reporting to the HR Manager, the HR Supervisor leads and influences the HR activities at the unionized Winnipeg manufacturing facility. The Human Resources Supervisor has the direct accountability for ensuring that the Human Resources planning, and results (Performance Management, Recruitment, Recognition, Training and Development,...
-
HR Supervisor
1 week ago
Winnipeg, Canada Maple Leaf Foods Full timeThe Opportunity: Reporting to the HR Manager, the HR Supervisor leads and influences the HR activities at the unionized Winnipeg manufacturing facility. The Human Resources Supervisor has the direct accountability for ensuring that the Human Resources planning, and results (Performance Management, Recruitment, Recognition, Training and Development,...
-
HR Integration Manager
3 months ago
Winnipeg, Canada People Corporation Full timeJob Description We are seeking an HR Integration Manager to join our team in Toronto, Winnipeg, or Laval. We are in the people business, dedicated to helping Canadian companies and their valued employees. At People Corporation we make a difference in the lives of more than one million Canadian employees and their families, by providing employee...
-
HR Manager
5 months ago
Winnipeg, Canada Ricki's Full time**Human Resources Manager** **What’s in it for you** - Hybrid work environment - Expand your closet with 50% off regular priced product across our retail group - Casual day - everyday! Our professional, yet casual dress code allows you to be comfortable and feel your best at work - Growth Opportunities - access to unlimited e-learning, professional...
-
HR Coordinator
5 months ago
Winnipeg, Canada MAJOR DRILLING GROUP INTL Full timeMajor Drilling, one of the leading diamond drilling companies in Canada is hiring! We are currently seeking an **HR Representative** for an immediate opening in **Winnipeg (Centreport) **and offer: - **Competitive wages**: - **Health Benefits**: - **Employee Assistance Program**: - **RRSP plan**: - **Exceptional safety...
-
HR Analyst
6 months ago
Winnipeg, Canada Stella's Cafe Full time**Stella’s is looking for amazing HR Analyst to join our Head Office team!** Become part of a growing local company offering great wages and lots of room for advancement! Want amazing perks that include employee discounts, health and dental benefits, and more? - Get to know us:_ Stella’s has been a part of the Winnipeg restaurant scene since 1999 and...
-
HR Generalist
5 months ago
Winnipeg, Canada Activate Games Full time**Enter the Game!** Activate is a tech company known for creating Canada’s first full-scale interactive gaming facility. We are experiencing significant expansion, and are looking to expand our team with the addition of a Human Resource Generalist. A successful applicant will be responsible to support the HR team through dedicated HR focus on recruitment,...
-
Executive Assistant
2 months ago
Winnipeg, Canada PEMBINA TRAILS SCHOOL DIVISION Full time**EXECUTIVE ASSISTANT TO THE ASSISTANT SUPERINTENDENT OF PERSONNEL & EDUCATION SERVICES** **START DATE: As soon as possible** Position Title: Executive Assistant to the Assistant Superintendent of Personnel & Education Services Department: Human Resources Reports To: Assistant Superintendent of Personnel & Education Services Union Status: Out of...
-
HR Coordinator
6 months ago
Winnipeg, Canada Youth For Christ Winnipeg Full timeYouth for Christ Winnipeg is looking for a highly motivated and organized individual who is passionate about people and has a heart for ministry to serve as HR Coordinator. Located at 333 King St, the Youth for Christ Winnipeg office is home to ministries that reach thousands of young people each year. Ministries operate throughout Manitoba as well as in the...
-
HR Generalist
2 months ago
Winnipeg, Canada Robert Half Full timeWe are in search of an HR Generalist to join a team in the South End of Winnipeg as a permanent employee. You have the option to be Hybrid if you choose with working 2-3 days/ week in office. As an HR Generalist, you will be tasked with various responsibilities that span the entire recruitment cycle, including job posting, onboarding and training. You will...
-
HR Generalist
6 months ago
Winnipeg, Canada ARxIUM Full timeARxIUM is a leader in the development of advanced pharmacy technology and solutions. Here you have the opportunity to work with the best experts in the pharmacy health systems sector paving the way with innovative automation hardware and software technologies. ARxIUM has been providing innovative solutions in the pharmacy automation space for over twenty...
-
HR Business Partner
6 months ago
Winnipeg, Canada Amazon Canada Fulfillment Services, ULC Full timeBachelor's degree - 3+ years of human resources generalist experience, or a blend of HR and Operations. Amazon’s mission to be Earth’s most customer-centric company would be impossible without our talented people. Their hard work and creative thinking ensure we deliver great customer experiences. As we strive to be Earth's best employer, our global HR...