Operations Specialist

3 weeks ago


Toronto, Canada Firmex Full time

Firmex is a global software-as-a-service provider with corporate headquarters in Toronto, Canada. The company’s Firmex VDR service is the world’s most trusted virtual data room, having been used by over 140,000 companies worldwide to share confidential documents for due diligence, litigation and compliance.

As the Operations Specialist, you’ll be responsible for overseeing the day to day office operations. You’ll also make sure our newest team members have an excellent employee experience from day one by coordinating all of their IT equipment needed for onboarding.

**As our Operations Specialist you will have**:

- ** Excellent problem solving skills**:You enjoy taking on new challenges and using your analytical skills and creativity to find solutions quickly and effectively.
- ** A passion for creating exceptional customer service**: You’ll be responsible for owning IT onboarding & offboarding. Ensuring employees have all of the right equipment on their first day is such an important aspect for success at Firmex. You’ll own the IT logistics, arrange with the courier & help our new remote team members set up their work station for success. Advise and facilitate the JHSC procedures and annual updates.
- ** Security at top of mind**: You’ll oversee the day-to-day operations of the office security system, including security alarms, access keys, and office services. Monitor security activities, such as access control, CCTV, and alarms and ensure that all access keys and security systems are maintained in a secure and up-to-date manner.
- ** An eye for detail**:Make sure our office always looks professional and organized. Keeping our cupboards, fridges and snacks well stockedbecause we can’t live without our snacks You’ll be assisting employees, coordinating office activities, and providing customer service. You will coordinate with external vendors to oversee efficient receipt, storage and dispatching of IT assets to employees, and ensure the smooth running of the office.

**What you'll need to be successful as our Operations Specialist**:

- At least 1-2 years with relevant experience in an office environment
- Adept at learning business software programs
- Attention to detail and accuracy
- Ability to problem solve and think critically
- Ability to work independently and as part of a team
- Strong interpersonal skills and excellent organizational awareness
- Excellent communication and customer service skills
- This position requires a high level of organization and attention to detail.
- Must be able to lift 25 lbs
- Note: The “Core Duties” is a summary of the duties that are essential to this role and is not an exhaustive list. Firmex reserves the right to add or amend duties as necessary.



  • Toronto, Ontario, Canada Barclay Specialist Care Ltd Full time

    Sales Operations Specialist - Ottawa - Barclay Specialist Care LtdThe Sales Operations Specialist plays a vital role in driving sales effectiveness by developing, maintaining and optimizing key sales operations processes.Key Responsibilities:Develop, maintain and optimize sales operations processes including order management, customer segmentation, pricing,...


  • Toronto, Ontario, Canada Isaac Operations Full time

    About Our TeamWe're a team of experienced professionals who are passionate about delivering exceptional results. Our team values collaboration, innovation, and customer satisfaction.Job DescriptionWe're seeking an experienced Operational Consultant to join our team. As a key member of our operations team, you'll work closely with clients to identify areas...


  • Toronto, Ontario, Canada Barclay Specialist Care Ltd Full time

    Job Description:The Sales Operations Specialist at Barclay Specialist Care Ltd plays a vital role in driving sales effectiveness by developing, maintaining and optimizing key sales operations processes.Key Responsibilities:Develop, maintain and optimize sales operations processes including order management, customer segmentation, pricing, quoting and lead...

  • Payroll Specialist

    2 weeks ago


    Toronto, Canada Hays Specialist Recruitment Full time

    Role:Payroll Specialist Length:3 Month Contract (Potential for Permanent) Rate:$32-37/hourYour responsibilities: Maintain accurate records of payroll and benefits for different provinces in Canada and follow up on discrepancies Implement and maintain standard operating procedures and reports Manage various year-end and month-end reporting and any future...

  • Payroll Specialist

    2 weeks ago


    Toronto, Canada Hays Specialist Recruitment Full time

    Role:Payroll Specialist Length:3 Month Contract (Potential for Permanent) Rate:$32-37/hourYour responsibilities: Maintain accurate records of payroll and benefits for different provinces in Canada and follow up on discrepancies Implement and maintain standard operating procedures and reports Manage various year-end and month-end reporting and any future...

  • Operations Specialist

    20 hours ago


    Toronto, Canada OTT Financial Group Full time

    **Operations Specialist** OTT Financial Group is the parent organization of a group of financial services and investment companies. We leverage cutting-edge fintech innovations to bring excellent financial advice and best-in-class wealth management to our customers and business partners. Empowering 5,000+ merchants and hundreds of thousands of individual...


  • Toronto, Ontario, Canada Barclay Specialist Care Ltd Full time

    Overview:At Barclay Specialist Care Ltd, we're seeking an accomplished Sales Operations Specialist to join our dynamic sales team. This pivotal role will focus on refining and implementing processes that drive revenue growth and operational excellence.Main Responsibilities:Process Enhancement:Promote operational excellence through process design,...


  • Toronto, Canada Advantage Solutions Canada Full time

    **Canada - Waypoint Operator Specialist** The Operator Specialist - Field Sales is responsible for supporting the organization’s sales efforts through performing sales calls, conducting product training and providing other sales support duties.


  • Toronto, Ontario, Canada Barclay Specialist Care Ltd Full time

    About the Role:Barclay Specialist Care Ltd seeks a skilled Sales Operations Specialist to drive sales effectiveness and efficiency. As a key member of our sales team, you will develop and maintain critical sales operations processes to ensure optimal performance.Responsibilities:Process Optimization:Develop, maintain and optimize sales operations processes,...


  • Toronto, Ontario, Canada BeachHead Inc. Full time

    BeachHead Inc. is a leading provider of financial services solutions. As a Business Operations Specialist, you will play a key role in ensuring the smooth operation of our business.Job DescriptionAs a Business Operations Specialist, you will be responsible for supporting daily operational tasks, ensuring timely and accurate data validation, data entry,...


  • Toronto, Canada Louis Vuitton Full time

    POSTE Louis Vuitton is seeking a high caliber, operationally sound, and commercially minded Operations Specialist to join its team in our Short Hills location. As an Operations Specialist, you will be an ambassador of the Brand. You will assist the Operations Manager in operational functions, proactively encourage the achievement of operational objectives...

  • Operations Specialist

    2 weeks ago


    Toronto, Canada The Nature Conservancy Full time

    **OFFICE LOCATION**: **Toronto, Ontario** Required to work from the Toronto, ON office at least one day a week. **In your cover letter, please include an example from your current or previous work which illustrates your experience coordinating business processes.** LI-HYBRID **WHO WE ARE**: Nature United is a national organization that is reimagining...


  • Toronto, Canada University Health Network Full time

    UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research...

  • Operations Specialist

    2 weeks ago


    Toronto, Canada The Canada Life Assurance Company Full time

    Permanent Full Time We are seeking a detail-oriented **Operations Specialist** to join our Quadrus Dealer Operations Team, reporting to the Associate Manager. This role is a critical part of ensuring operational excellence and data integrity within Canada Life’s systems, focusing on regulatory compliance and accurate dealer data management for Financial...

  • Operations Specialist

    4 weeks ago


    Toronto, Canada Parts Town Canada Full time

    **Operations Specialist (Contract to Permanent Role)** **About Us** Parts Town Canada, a division of Heritage Food Service Group of Canada Limited, is the single source for the largest inventory of 100% Genuine OEM foodservice replacement parts on the ground in Canada. We are the leader within our industry and are looking to grow our team! **Position...


  • Toronto, Ontario, Canada OTT Financial Group Full time

    Operations Specialist, Trading Analysis Specialist, Risk Control SpecialistPay: CompetitiveEmployment Type: Full-TimeJob DescriptionReq#: 368We are looking for Operations Specialists, Trading Analysis Specialists, and Risk Control Specialists to support the growth of our business in North America and Asia. The Specialists will have the chance to be exposed...

  • Operations Specialist

    2 weeks ago


    Toronto, Canada Goldfin Consulting Full time

    **About us** **Role Summary** The Operations Specialist role combines skill sets in business operations and project management to develop, improve, and maintain Goldfin’s operational processes, support work product delivery, and ensure an efficient and productive workflow to help our business thrive. The Operations Specialist will also play a key role in...


  • Toronto, Ontario, Canada SML Inox Full time

    UHN is Canada's #1 hospital and the world's #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research...


  • Toronto, Canada SML Inox Full time

    UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research...


  • Toronto, Ontario, Canada Campus Living Centres Full time

    **Job Overview**Campus Living Centres is a dynamic organization dedicated to providing exceptional student experiences. We are seeking an experienced professional to lead our Residence Life team as a Residence Operations Specialist.This role requires a strong understanding of residence operations, student affairs administration, and leadership skills. The...