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Maintenance Clerk 1
4 months ago
**Job Posting**
Reporting to the Superintendent, Transit Fleet, the Maintenance Clerk provides support to the staff. The main purpose of this position is to gather, input, retrieve and maintain fleet maintenance information in both computer and manual systems.
**DUTIES AND RESPONSIBILITIES**:
- Create, post, confirm and close work orders for divisions of Bus Maintenance. Input all necessary data from handwritten, printed or electronic documents into Fleet Focus / SAP system, based on approved data entry standards and guidelines.
- Input, monitor and maintain payroll documentation for unionized employees. Review for errors and work closely with payroll staff.
- Input and monitor manual and electronic records for various metrics related to vehicle / equipment usage and maintenance (such as kilometers, fuels, oils, etc.).
- Monitor data for inconsistencies and errors, and ensure correct data is input to Fleet Focus / SAP system.
- Prepare, update and maintain documentation related to brake work.
- Prepare and maintain documentation to comply with review, inspection and filing protocols, as defined by legislative and regulatory requirements (such as URB).
- Coordinate process for oil sample testing; maintain and file related documentation.
- Order fuels in accordance with procurement policy and maintain related manual and electronic records.
- Monitor incoming phone calls, record and communicate messages to appropriate staff.
- General clerical duties, including such tasks as filing, incoming and outgoing mail, photocopying, faxing, posting of notices, ordering and maintaining stationery for all divisional/section staff.
- Correct errors from Fleet Focus / SAP work orders.
- Correct kilometres errors.
- Other duties as assigned.
**QUALIFICATIONS**
**Education & Experience**:
- Grade 12 or equivalent.
- Successful completion of a recognized business or office administration course.
- Minimum of one year experience in a fleet maintenance environment.
- A combination of experience and education may be considered.
**Technical/Job Specific Knowledge and Abilities**:
- Proficient in the use of computer software in a Windows environment, including Fleet Focus, SAP and MS Office
- Thorough knowledge of the ATU Local 508 Collective Agreement is considered an asset.
- Thorough knowledge of HRM policies and procedures.
- Thorough knowledge of fleet maintenance work selection procedures.
- Proficient typing skills.
**Security Clearance Requirements**: Applicants may be required to complete an employment security screening check.
**COMPETENCIES**:Customer Service, Communication, Organization & Planning, Organizational Awareness, Teamwork and Cooperation, Values & Ethics, Valuing Diversity
**WORK STATUS**:Temporary, up to 12 months
**HOURS OF WORK**:Monday - Friday; 8:00 am to 4:00 pm, 35 hours per week.
**SALARY**: Level 4, $25.24 per hour as per NSGEU local 222 Collective Agreement.
**WORK LOCATION**: Ragged Lake Transit Centre, 110 Grassy Lake Dr., Halifax, NS
**CLOSING DATE**: Applications will be received up to 11:59 pm on May 21, 2023
**Please note**: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.
During the recruitment process, applicants have the right to request accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.
Qualified HRM retirees may also be considered for competitions. In these circumstances an offer of employment may be offered, including term and/or contract employment.
