Document Specialist

2 weeks ago

North York, Canada Academy of Learning Career College Full time

**Job description**

The Academy of Learning Career College (AOLCC) is committed to creating a supportive and inclusive environment for adult learners to pursue their educational goals. As a leading educational institution, AOLCC offers a wide range of programs and courses.

**Position Overview**

We are currently seeking a motivated individual with passion for transforming lives and a desire to grow their career to join our team at our North York Campus or Toronto Campus as a Document Specialist. The individual is to work closely with the Compliance and Regulatory Affairs Officerand play a vital role in overseeing the daily operations of our campus and facilitate data entry and records management.

**Job duties**
- Conduct regular audits of student files to ensure accuracy, completeness, and compliance with institutional and regulatory requirements.
- Flag discrepancies or missing documentation and work with relevant departments to resolve issues.
- Accurately enter and update audit notes into institutional databases.
- Assist with the preparation and submission of required compliance reports related to student records and academic progress.
- Ensure that all student-related documentation complies with applicable laws, including the Ontario Career Colleges Act, 2005, and other relevant regulations.
- Provide administrative support during internal audits or external inspections by regulatory bodies, ensuring that requested files are readily available and complete.
- Assist in preparing documentation for accreditation and regulatory reviews, as needed.
- Provide general administrative assistance to the Compliance and Regulatory Affairs department.
- Assist with the creation and delivery of training materials for staff on proper documentation practices and regulatory requirements.
- Respond to compliance-related questions from internal stakeholders, providing clear and accurate information regarding regulatory requirements and documentation processes.
- Work with various teams to ensure an understanding of compliance standards and procedures.
- Ensure the confidentiality and security of sensitive documents and information.
- Assist with other tasks as directed by the immediate supervisor to ensure the smooth operation of the Compliance and Regulatory Affairs Department.

**Job Requirements**
- A minimum of a college diploma in law, business administration, public administration or a related field.
- Minimum 1 year experience in an administrative role or operations, preferably in an educational environment, but not compulsory.
- Experience in operations, student services, education, student support, compliance, regulatory affairs, or a related role within the Private Career College sector is preferred.
- Proficiency in using data management systems and the Microsoft Office Suite (Word, Excel, and PowerPoint). Experience with PBS Secure and PARIS is preferred.
- Experience in conducting audits, data management, and preparing reports is preferred.
- Excellent verbal and written communication skills, with the ability to interact professionally with students and staff.
- Proven ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Strong attention to detail with excellent data entry accuracy.
- A self starter and team player with the ability to work effectively with a diverse group of individuals.
- High ethical standards and integrity in handling sensitive information and promoting organizational compliance.

The Academy of Learning Career College is committed to employment equity and values diversity and inclusion. Accommodations would be provided for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

**Job Types**: Full-time, Permanent

Pay: $51,000.00-$56,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- Do you have experience working in a Career College?
- Do you have experience conducting audits?

**Education**:

- DCS / DEC (preferred)

Work Location: Hybrid remote in North York, ON

Application deadline: 2024-12-30
Expected start date: 2025-01-06

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