Executive Assistant

3 months ago

Hamilton, Canada American Iron and Metal Full time

Company Description

American Iron & Metal (AIM) is a family-owned company and recognized global leader in the metal recycling industry with more than 125 sites and 3500 employees worldwide. We have continued to prosper for the last eight decades (we just celebrated our 86th birthday) thanks to the dedication of our employees and the ongoing trust and support of our customers.

We take pride in doing good things for the environment to help create a greener, more sustainable future for all.

**Job Description**:
Reporting to the Vice President of Operations, the Executive Assistant role at AIM provides administrative support to key leaders, manages travel and entertainment resources, and performs other office managerial functions as required.

**Administrative support to key leaders**
- Prepares correspondence, memos, and takes meeting notes as required
- Manages calendars for key leaders, including scheduling meetings with clients and other visitors
- Distributes mail, and answers and phone calls
- May be required to conduct research on certain managerial items

**Travel and entertainment resource management**
- Makes travel and accommodation arrangements for management team
- Completes and submits management team expense reports
- Plans entertainment for clients
- Plans and manages the use of business assets (condos, fishing camps, etc.)
- May plan and schedule employee activities and events

**Office Management**
- Keeps offices organized (e.g., archiving, filing, etc.)
- Manages office supplies, ensuring sufficient quantity is on hand
- Maintains files
- May oversee other office staff

Other duties as required

**Qualifications**:

- College Diploma, or High School Diploma with relevant experience
- Minimum of five (3) years of relevant experience in a similar role
- Professional level communication skills
- Excellent computer skills with an in-depth knowledge of all Microsoft 365 programs (Outlook, Word, Excel and PowerPoint)

**Dedicated/hardworking**:able to treat work as a top priority; oriented towards execution and solution finding

**Customer service oriented**:able to anticipate and react to customer needs; eager to provide unparalleled service with a positive attitude

**Organized**:able to keep multiple projects running at the same time; able to meet deadlines

**Autonomous**:able to operate with mínimal steering

**Trustworthy**:can anticipate risks and ensure their management; actively seek solutions to potential problems

**Professional/Discreet**:understands the importance of maintaining confidentiality and limiting information to only those people who need to know it

**Courageous/Resilient**:Able to tolerate stress and ambiguity; ability to ask questions and participate in decisions

**Flexible**:available to work outside normal working hours as needed

Additional Information
- Competitive salaries commensurate with experience and qualifications
- Additional training and uniform
- Great working environment
- Overtime opportunities
- ** HOURS OF WORK**
- Permanent and full-time position
- Able to work extended hours/weekends when deemed necessary

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